3895--ASPHALT SEALER l EKH(VA-26-00048071) 589-26-2-7628-0010
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Colmery O'Neil VA Medical Center in Topeka, Kansas, has issued a Total Small Business Set-Aside solicitation for the procurement of one Self-Propelled Asphalt Sealer machine with attachments. This acquisition aims to enhance grounds maintenance efficiency, reduce reliance on external services, and conserve departmental resources. Quotes are due by May 20, 2026, at 10:00 AM CT.
Scope of Work & Key Requirements
This solicitation is for a new, "brand name or equal" Self-Propelled Asphalt Sealer machine. Key specifications include:
- Machine: Minimum 340-gallon capacity, 35 BHP electric-start engine, dual rear-wheel hydrostatic drive, dual front-wheel power steering, hydraulic agitation and squeegee frame, speed of 0-7 mph (capable of 20% grades), fail-safe braking, 50 HP+ hydrostatic transmission, emergency stop button, 19-gallon water tank, 2-inch drum valve, material transfer pump, and a 125-inch rear squeegee.
- Accessories & Services: Minimum one-year full warranty, delivery and installation at the VA campus, complete parts manual, access to an authorized service center within 50 miles of Topeka, and training for Grounds Department staff.
- Refurbished, returned, or used equipment is not acceptable.
Contract Details
- Contract Type: Fixed Price
- Period of Performance: May 25, 2026, to November 27, 2026
- Place of Performance: Department of Veterans Affairs Topeka VAMC, Topeka, KS 66622-0001
Submission & Evaluation
- Questions Deadline: May 14, 2026, 8:00 AM CT.
- Quote Submission Deadline: May 20, 2026, 10:00 AM CT.
- Submission Method: Email to lisa.buchanan1@va.gov.
- Evaluation Criteria: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are equal to Price.
- Required Documents: Signed SF-1449, completed Price Schedule, Acknowledgement of Amendments, Representations and Certifications (SAM or FAR 52.212-3), and a Technical Response (including narrative, subcontractor list if applicable, certifications/licenses, and an OEM distributor letter).
Eligibility & Set-Aside
This is a Total Small Business Set-Aside. Offerors must be registered in SAM and provide an authorized distributor letter from the Original Equipment Manufacturer (OEM). SDVOSB/VOSB offers must complete VAAR 852.219-76.
Contact Information
Primary Point of Contact: Lisa A. Buchanan, Contracting Officer, lisa.buchanan1@va.gov, 913-946-1990.