3895-- (MD) ASPHALT SEALER l EKH(VA-26-00048071) 589-26-2-7628-0010
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought Notice to identify qualified businesses capable of providing a self-propelled asphalt sealant applicator machine (brand name or equal) for the Colmery O'Neil VA Medical Center Grounds Department in Topeka, KS. This notice is primarily aimed at Service-Disabled Veteran Owned Small Businesses (SDVOSB), with other small businesses also encouraged to respond. Responses are due by March 27, 2026, at 10:00 AM CST.
Purpose
This Sources Sought Notice is for planning purposes only to gather information for market research. The VA will use responses to develop its acquisition approach, statement of work, and performance specifications. It is not a solicitation for proposals, nor does it guarantee a future contract award. The government will not pay for any costs incurred in responding.
Scope of Work
The requirement is for a self-propelled asphalt sealant applicator machine for the Colmery O'Neil VA Medical Center Grounds Department. The machine should be capable of heavy workloads to improve grounds maintenance efficiency, reduce reliance on rentals/leasing, and provide long-term cost savings.
Key specifications include:
- Minimum 340-gallon capacity, 35 BHP electric start engine.
- Dual rear wheel hydrostatic drive, dual front wheel power steering.
- Hydraulic agitation and actuated squeegee frame.
- Speed of 0-7 MPH, tolerates 20% grades, fail-safe braking.
- Hydrostatic Transmission rated for 50 HP or higher, emergency stop button.
- 19-gallon (or larger) water tanks, 2" drum valve, material transfer pump, 125" rear squeegee.
Required accessories and services:
- Minimum 1-year full warranty.
- Delivery and installation at the Topeka, KS VAMC.
- Complete parts manual.
- Authorized/certified service center within a 50-mile radius of Topeka, KS.
- No-cost training for grounds department staff on servicing/repairing/maintenance.
Contract Details
- Opportunity Type: Sources Sought
- NAICS Code: 333120 (Construction Machinery Manufacturing) with a size standard of 1,250 employees.
- Anticipated Set-Aside: Currently anticipated as a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms, based on Public Law 109-461, Section 8127 Veterans Benefit Act. If SDVOSB responses are inadequate, an alternate set-aside or full and open competition may be considered.
Submission Requirements & Deadline
Interested parties must submit responses via email to Halaiah.Jones@va.gov by Friday, March 27, 2026, at 10:00 AM CST. Telephone responses will not be accepted.
Responses must include:
- Company Name, Address, Point of Contact, Phone, Fax, and Email.
- UEI number, Cage Code, Tax ID Number.
- Business size status (e.g., SDVOSB, VOSB, Hubzone, WOSB, Large) and confirmation of small business status under NAICS 333120.
- Indication of whether the company is a manufacturer, distributor, or offers an equivalent solution.
- Details on subcontracting plans (if applicable), including percentage breakdowns.
- Information on existing federal contracts (FSS, NAC, NASA SEWP) and whether the solution is available on schedule.
- General pricing for market research purposes.
- A capability statement detailing qualifications and ability to perform the described work.
Important Notes
This is solely for market research. Responding to this notice does not guarantee inclusion on a bidders list or receipt of a future solicitation. If a solicitation is issued, interested parties must respond to that announcement separately.