3D Mapping Laser Scanner
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 255-NETWORK CONTRACT OFFICE 15 (36C255), is soliciting proposals for one 3D Mapping Laser Scanner along with associated batteries, software, warranty, and training. This acquisition is a Total Small Business Set-Aside (FAR 19.5). The equipment is for the Harry S. Truman Memorial Veteran's Hospital Facilities Management Department in Columbia, MO. Offers are due by May 8, 2026, at 12:00 PM CDT.
Scope of Work
This solicitation requires a mobile, wireless 3D Mapping Laser Scanner capable of operating in various lighting conditions, capturing a minimum of 400,000 points per second, and scanning outdoors up to 80 feet with high accuracy (within 1/16" for a 120 SF room in 30 seconds). Key features include a 12MP+ camera, 90x120 degree coverage, 360-degree horizontal scans, and panoramic scans. The requirement also includes:
- Batteries: Three rechargeable batteries and a bulk charger, each lasting at least 30 minutes.
- Software: VA Technical Reference Model v 26.1 approved, compatible with Revit and AutoCAD, capable of converting point clouds to solid surfaces, with a perpetual, network-shareable license, and supporting at least 24 hours of scanning in internal data storage.
- Warranty: A 5-year Customer Care plan for the scanner and a 1-year warranty for the software.
- Training: For Facilities Management staff, including recorded virtual sessions and travel expenses.
Contract Details
- Contract Type: Firm Fixed Price (FFP), FOB Destination.
- Period of Performance: Delivery is required 30 days after Receipt of Order.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- Product Service Code: 6675 (Drafting, Surveying, And Mapping Instruments).
Submission & Evaluation
Offers must be submitted electronically via email to amanda.williams16@va.gov in two parts: a Priced Response (SF 1449, Section B.1, B.4, detailed quote, OEM authorization, country of origin) and a Non-Priced Response (technical capabilities, past performance, no identifying marks or cost information). Offerors must be registered in SAM and, if applicable, verified in SBA Small Business Search, and must submit an OEM authorization letter. Evaluation criteria include Technical Capability, Past Performance, and Price, with Technical and Past Performance being significantly more important than price.
Key Dates & Contact
- Questions Due: April 27, 2026, 12:00 pm CT.
- Offers Due: May 8, 2026, 12:00 PM CDT.
- Primary Contact: Amanda E. Williams (amanda.williams16@va.gov).