3D Mapping Laser Scanner
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Harry S. Truman Memorial Veteran's Hospital in Columbia, MO, is soliciting proposals for a 3D Mapping Laser Scanner. This Small Business Set-Aside opportunity seeks a comprehensive solution including the scanner, associated batteries, VA Technical Reference Model (TRM) approved software, warranty, and training. The equipment will support construction progress tracking, space management, and precise documentation. Offers are due May 26, 2026, at 12:00 PM ET.
Scope of Work
This solicitation requires one (1) handheld 3D Mapping Laser Scanner with specific technical capabilities, including mobile and wireless operation, indoor/outdoor functionality, a minimum capture rate of 400,000 points per second, and outdoor scanning up to 80 feet. Accuracy must be within 1/16" for a 120 SF room in 30 seconds and maintain dimensions within +/- 10 mm. The scanner must feature a 12-megapixel camera, 90x120-degree coverage, 360-degree horizontal scans, and at least 270-degree vertical scans. Panoramic scans require 4.8-megapixel resolution and 300x135-degree coverage with a global shutter. Deliverables also include three rechargeable batteries (30-minute scan life each) with a bulk charger, and VA TRM v26.1 approved software compatible with Revit and AutoCAD. The software must convert point clouds to usable formats for space planning and documentation, with a perpetual, non-concurrent network license. Internal data storage must support a minimum of 24 hours of scanning. Training for Facilities Management staff on usage and maintenance is required within five business days of delivery, including travel expenses.
Contract Details
- Contract Type: Firm Fixed-Price, FOB Destination.
- Period of Performance: Delivery of scanner, batteries, software, and warranty is required 30 days after Receipt of Order (ARO). Training must be completed 35 days ARO.
- Set-Aside: Small Business Set-Aside.
Submission & Evaluation
- Offer Submission: Electronically via email to amanda.williams16@va.gov by May 26, 2026, 12:00 PM ET.
- Offer Components: Must include a signed SF 1449, completed Sections B.1 and B.4 (Schedule of Price and Delivery), a detailed pricing quote, an OEM authorization letter, and country of origin. A non-priced response addressing technical capabilities and past performance is also mandatory.
- Evaluation Criteria: Offers will be evaluated on Technical Capability, Past Performance, and Price. Technical capability and past performance are considered significantly more important than price.
- Eligibility: Offerors must be registered and verified in SAM.gov and, if applicable, verified in SBA Small Business Search. Vendors must be authorized distributors.
Key Deadlines
- Questions Due: May 20, 2026, 12:00 PM ET.
- Offers Due: May 26, 2026, 12:00 PM ET.