3GU0063-Solicitation to lease space in Barrigada, Guam

Forms / Attachments / Pricing Sheets

This document, "Exhibit E-3517B General Clauses (Dec. 2023)", is a compilation of general clauses applicable to the acquisition of leasehold interests in real property. It serves as an attachment or exhibit to a larger solicitation or contract.

The document lists and categorizes various clauses, including:

• General Clauses: Definitions, Subletting and Assignment, Successors Bound, Subordination, Statement of Lease, Substitution of Tenant Agency, No Waiver, Integrated Agreement, Mutuality of Obligation.
• Performance Clauses: Default by Lessor, Inspection – Right of Entry, Delivery and Condition, Progressive Occupancy, Maintenance of the Property, Fire and Casualty Damage, Compliance with Applicable Law, Alterations, Acceptance of Space and Certificate of Occupancy.
• Payment Clauses: System for Award Management Maintenance, Prompt Payment, Assignment of Claims, Payment (Deviation), Payment by Electronic Funds Transfer.
• Standards of Conduct: Contractor Code of Business Ethics and Conduct, Covenant Against Contingent Fees, Anti-Kickback Procedures, Drug-Free Workplace, Display of Hotline Poster(s).
• Adjustments: Price Adjustment for Illegal or Improper Activity, Price Reduction for Defective Certified Cost or Pricing Data, Proposals for Adjustment, Changes.
• Audits, Disputes, Labor Standards: Examination of Records, Disputes, Equal Opportunity, Prohibition of Segregated Facilities, Post-Award Small Business Program Rerepresentation, Equal Opportunity for Veterans, Equal Opportunity for Workers with Disabilities, Employment Reports on Veterans.
• Small Business: Protecting Government's Interest, Subcontractor Certified Cost or Pricing Data, Notice of Price Evaluation Preference for HUBZone Small Business Concerns, Utilization of Small Business Concerns, Small Business Subcontracting Plan, Liquidated Damages.
• Cybersecurity: Reporting Executive Compensation and First-Tier Subcontract Awards, Security Requirements, Personal Identity Verification of Contractor Personnel, Basic Safeguarding of Covered Contractor Information Systems.
• Other Clauses: Prohibition on Contracting for Kaspersky Lab products, Prohibition on certain telecommunications and video surveillance services, Prohibition on a ByteDance covered application, Federal Acquisition Supply Chain Security Act Orders – Prohibition, Incorporation by Reference of Representations and Certifications, Clauses Incorporated by Reference.

Bidders must review these general clauses to understand the standard terms and conditions that will govern any resulting lease agreement. This includes understanding their obligations regarding property maintenance, payment terms, compliance with laws, dispute resolution, and various other legal and operational requirements. Familiarity with these clauses is crucial for assessing the full scope of responsibilities and potential risks associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is a representation form required for offers related to "Covered Telecommunications and Video Surveillance Services or Equipment." It requires offerors to represent whether they provide or use such equipment or services.

• Representation (d)(1): Requires offerors to state whether they "will" or "will not" provide covered telecommunications equipment or services to the Government.
• Representation (d)(2): Requires offerors to state whether they "do" or "do not" use covered telecommunications equipment or services, or any equipment, system, or service that uses them, after conducting a reasonable inquiry.
• Disclosures (e): If an offeror responds "will" to (d)(1) or "does" to (d)(2), they must provide specific disclosure information regarding the covered equipment or services, including the entity that produced it, a description of the equipment/service, and an explanation of its proposed use.
• Prohibition (b): References Section 889(a)(1)(A) and (B) of the National Defense Authorization Act for Fiscal Year 2019, which prohibits the procurement or use of certain telecommunications equipment and services.
• Definitions (a): Provides definitions for terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures (c): Instructs offerors to review the System for Award Management (SAM) list of excluded parties.
• Signature Block: A section for the offeror or authorized representative to sign and date.

Bidders must carefully review this form to determine if it is applicable to their offer. If it is, they must accurately complete the representations and provide all required disclosures to comply with federal regulations regarding telecommunications and video surveillance equipment. Failure to comply may impact the ability to be awarded a contract.

Form / Attachment / Pricing Sheet

This document is a "RLP Procurement Summary" for a U.S. Government lease opportunity. It provides a high-level overview of the space requirements and submission details for potential offerors.

• Location: Barrigada, Guam
• Size: Minimum 8,837 Sq. Ft. (ABOA), Maximum 9,000 Sq. Ft. (ABOA)
• Space Type: Office
• Parking: 42 total parking spaces required, with 42 public parking spaces needed within a 1/2 mile walk (not included in rent).
• Lease Term: 10-year firm term, 20-year full term, N/A option term.
• Additional Requirements: Ground floor required; must meet Government standards for fire safety, accessibility, seismic, and sustainability; fully serviced lease required; not in a 1-percent-annual chance floodplain.
• Telecommunications: Compliance with Section 889 of the FY19 NDAA is required.
• Offers Due: January 17, 2025
• Estimated Occupancy: February 1, 2027
• Submission Method: Electronic submission through the Requirement Specific Acquisition Platform (RSAP) at https://lop.gsa.gov/rsap/.
• Solicitation Number: 3GU0063
• Contact Information: Provided for Lease Contracting Officer, Project Manager, and Broker.

This summary is crucial for bidders to quickly assess if their available properties meet the core requirements of the lease opportunity. It outlines the essential location, size, parking, term, and specific mandatory requirements, as well as the submission process and deadlines. Bidders must familiarize themselves with the RSAP platform for electronic submission and ensure compliance with all stated government standards and regulations, including Section 889.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 8,837 to 9,000 ANSI/BOMA Occupant Area (ABOA) square feet of contiguous space in Barrigada, Guam. The RLP outlines the instructions and requirements for submitting proposals, which will be evaluated to select an Offeror for award of a lease.

• Space: Minimum 8,837 to maximum 9,000 ABOA SF of contiguous space.

• Building: Modern, quality construction, sound and substantial, with a facade of stone, marble, brick, stainless steel, aluminum, or other permanent materials in good condition. If not new, must have undergone modernization or adaptive reuse.

• Parking: 0 structured/inside parking spaces and 42 surface/outside parking spaces required for exclusive Government use, secured and lit.

• Roof Access: Potential requirement for roof space for antenna installation.

• Vending Machines: Government may provide vending machines; Offeror must provide utilities and make related alterations.

• Unique Requirements: Ground floor required, 52 public parking spaces within a 1/2 mile (not included in rent), approximately 700 ABOA SF for Helicopter Hangar, and approximately 2,000 ABOA SF for Light Industrial Space.

• Environmental/Safety: Compliance with seismic safety standards, asbestos-free or with non-friable ACM, accessibility requirements, and fire protection/life safety standards (Means of Egress, Automatic Fire Sprinkler System, Fire Alarm System).

• Energy Efficiency: Buildings must generally have an ENERGY STAR® label within the most recent year prior to the due date for final proposal revisions, with specific exceptions and requirements for energy efficiency improvements.

• Lease Term: 20 Years, with a 10-Year Firm Term. Government termination rights are available after the Firm Term with 90 days' notice.

• Occupancy Date: On or about February 1, 2027, or upon acceptance of the Space, whichever is later.

• Lease Type: Fully serviced lease.

• Offer Due Date: January 17, 2025, 2:00 PM Pacific Time.

• Submission Method: Electronically via the Requirement Specific Acquisition Platform (RSAP) at leasing.gsa.gov. Paper submissions will not be considered.

• Evaluation: Award will be based on the lowest priced technically acceptable offer. Evaluation includes present value price evaluation, considering factors like rent, operating expenses, parking, and potential commission credits.

• NAICS Code: 531120.

• Small business size standard information is available via SBA website.

• Potential for HUBZone small business concern price preference waiver.

• The RLP includes a lease template and various forms (GSA Form 1364, GSA Form 1217, etc.) that must be completed and submitted.

• Offerors must be registered in the System for Award Management (SAM).

• Tenant Improvement (TI) allowance is provided, with an anticipated overage for buildout costs.

• Broker commission details and potential commission credit are outlined.

Form / Attachment / Pricing Sheet

This document is the "Exhibit H-FPLS Prelease Evaluation Form 12000 (May 2015)". It is a mandatory form for evaluating offered lease spaces, particularly concerning fire protection and life safety systems. Bidders must use this form to provide necessary building information.

• Two Parts: Part A is for spaces below the 6th floor, completed by the Offeror. Part B is for spaces on or above the 6th floor, requiring completion by a professional engineer.
• Fundamental Code Requirements: Outlines compliance standards for building and fire codes, including NFPA 101 for egress.
• Part A Sections: Includes general building information, details on offered space (square footage per floor), other building uses, fire sprinkler system status, fire alarm system details, exit signs & emergency lighting, and elevator information.
• Part B Sections: Requires a detailed narrative report from a professional engineer covering general building information, occupancy classifications, construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators. It also includes sections for the Fire Protection Engineer's Statement and Offeror's Statement of Correction.
• Offeror's Statement: A declaration by the Offeror confirming the accuracy of the provided information.

This form is critical for bidders proposing space. It dictates the specific information required regarding building safety and compliance. Failure to complete it accurately and thoroughly, especially Part B by a qualified engineer for higher floors, may lead to rejection of the offer. Bidders must ensure their proposed space and the building meet the outlined code requirements or be prepared to detail corrective actions.

Form / Attachment / Pricing Sheet

This document is a GSA Lease Template (L100) for a "Global Lease" dated October 2024, last revised in October 2024. It outlines the terms and conditions for a lease agreement between a Lessor and the U.S. Government (General Services Administration).

• Lease Identification: Lease No. GS-09P-LGU03454, Building No. XXXXXX.
• Parties: Between the Lessor (Fee Owner) and the United States of America (Government).
• Premises: Describes the office and related space, including rentable square feet (RSF) and ANSI/BOMA Occupant Area (ABOA) square feet.
• Lease Term: Specifies a term of 20 Years, with a 10 Years Firm period, subject to termination and renewal rights. The exact commencement date and term details will be in a Lease Amendment.
• Rent and Consideration: Details the annual rent structure, including Shell Rent, Operating Costs, Tenant Improvements Rent, Building Specific Amortized Capital (BSAC), and Parking. It also notes potential free rent periods.
• Broker Commission: Outlines the commission structure and credit to be applied to shell rental payments.
• Termination Rights: Government's right to terminate the lease after the Firm Term with 90 days' notice.
• Incorporated Documents: Lists various documents attached to and made part of the lease, including floor plans, parking plans, scope of work, security requirements, and general clauses.
• Tenant Improvement Allowance (TIA): Specifies the TIA amount per ABOA SF and how it is amortized in the rent.
• Construction Standards: Details requirements for building shell, construction waste management, wood products, adhesives, sealants, and more.
• Utilities, Services, and Obligations: Outlines provisions for services, access, normal hours, utilities, HVAC, janitorial services, and green building efficiency reporting.
• Indoor Air Quality and Environmental Requirements: Includes sections on indoor air quality, radon testing, hazardous materials, and mold prevention.

This document serves as the template for a potential lease agreement. Bidders would use this to understand the comprehensive requirements, terms, and conditions that will govern a lease for space. It details the government's expectations regarding the property, construction, maintenance, and operational standards. Potential lessors would need to ensure their offerings and facilities comply with these extensive requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To implement sound dampening improvements in existing supervisor offices.

• Perform sound dampening improvements to the existing six (6) supervisor offices.
• The improvements are intended to reduce noise and ensure code compliance.

Not specified in this document.

Not specified in this document.

Form / Attachment / Pricing Sheet

This document, USDA MRP FORM 114, outlines the specific space requirements for various areas within a facility, including office space, secured storage, conference/training rooms, break rooms, data centers, unfinished storage, light industrial space, fabrication areas, helicopter hangars, and parking. It details the required square footage, adjacency requirements, and special considerations for each space type.

• Office Space: 2,074 sq. ft. with specific requirements for private offices, workstations, reception, copy/mail room, and shower room. Includes adjacency to specialty spaces and special requirements like noise reduction and specific lighting.
• Secured Storage: 600 sq. ft. for office supplies, requiring proximity to other specialty spaces and specific features like door locks and security partitioning.
• Conference/Training Room: 230 sq. ft. (including breakroom), needing adjacency to offices and specialty spaces, with potential for government-provided equipment.
• Break Room: 250 sq. ft. for food storage and consumption, requiring adjacency to offices and specialty spaces.
• Data Center: 60 sq. ft. requiring humidity and temperature control, noise reduction, and proximity to offices and specialty spaces.
• Unfinished Storage Space: 400 sq. ft. for general storage, with adjacency requirements and potential for door locks and shelving.
• Light Industrial Space: 2,000 sq. ft. for fabrication, including metal fabrication and welding, requiring adjacency to offices and specialty spaces.
• Specialty Space (Helicopter Hangar): 700 sq. ft. for housing a helicopter and spare parts, requiring climate control, a large roller door, and specific dimensions.
• Parking: Requires 42 government spaces on-site or within a walkable distance, plus 50 employee and 2 visitor public parking spaces.

This form details the physical space requirements for a potential lease or facility build-out. Bidders will need to understand these specifications to determine if their offered property or proposed construction meets the government's needs. It outlines critical factors such as size, location, specific features, and adjacency to other facilities, which will directly impact proposal development and site selection.

Form / Attachment / Pricing Sheet

This document, "MRP 114 Space Requirements Summary Table," dated 01 June 2023, details the space requirements for a facility in Barrigada, Guam. It outlines various types of spaces needed, their sizes, quantities, and associated requirements, likely for a government contract.

• Individual Workspace: Differentiates between enclosed offices (SD, ASD, Budget, HR, IT/Researcher) and open cubicle workstations, specifying ABOA SF (Above Building Owner Association Square Feet) and quantity for each.
• Standard Support Space: Includes areas like Reception, Copy Room/Mail Room, General Office Storage, Conference/Training Room, Nursing Mothers' Room, Break Room, and showers, with their respective space requirements.
• Office Special Support Space: Details requirements for Secured Storage Rooms and Server Room/Closet.
• Non-Office Special Support Space: Outlines needs for Unfinished Storage Space, Light Industrial Space, and Specialty Space (e.g., helicopter hangar).
• Circulation Multiplier: Provides factors (1.40, 1.50, 1.60) based on the mix of enclosed vs. open workspaces, used to calculate total required space.
• Space Needs Unit (SNU) Calculation: Defines how different types of personnel (full-time, part-time, seasonal, remote) contribute to the overall space needs, with a total SNU of 51.00.
• Utilization Rate (UR): Indicates allowable and actual utilization rates for the space.
• Advertisement Requirements: Specifies minimum and maximum ABOA SF (8,840 SF), and details for Ware Yard, GOV Parking, Employee Parking, and Visitor Parking.

This document is crucial for bidders as it quantifies the physical space requirements for the opportunity. It informs potential offerors about the scale and type of facilities needed, including specific functional areas, personnel density, and parking, which are essential for developing accurate proposals, cost estimates, and facility plans.

Form / Attachment / Pricing Sheet

This document contains a series of seismic compliance forms (A through F) and related instructions required for offerors responding to a Request for Lease Proposals (RLP). These forms are used to certify a building's compliance with seismic safety standards, specifically RP 8 and related ASCE/SEI standards.

• Forms A-D (Pre-Award):
  • Form A: For Benchmark Buildings, certified by an engineer.
  • Form B: For other Existing Buildings, requiring engineer evaluation against Life Safety Performance Level using ASCE/SEI 31.
  • Form C (Part 1): Commitment to retrofit an existing building to meet ASCE/SEI 41 Basic Safety Objective.
  • Form C (Part 2): Commitment for new construction, specifying the building code used.
  • Form D: Offeror's representation of exemption from seismic standards under specific conditions (seismicity area, leased space size, building type).
• Forms E-F (Post-Award):
  • Form E: For retrofitted buildings, engineer certifies compliance with ASCE/SEI 41 Basic Safety Objective.
  • Form F: For new buildings, engineer certifies compliance with applicable State or local codes.
• Instructions: Detail which forms are pre-award or post-award, who completes them (Offeror or Engineer), and the required supporting documentation.
• Definitions: Clarifies terms like 'Engineer,' ASCE/SEI 31, ASCE/SEI 41, Seismic Certificate, and RP 8.

Offerors must carefully review these forms and instructions to understand the seismic compliance requirements for the offered building. Depending on the building's status (existing, benchmark, new construction) and location, specific forms must be completed accurately by the Offeror or their qualified engineer. Failure to provide the correct, completed forms and supporting documentation may impact proposal evaluation and award.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level I" for a leased space. It details the security measures and protocols that the Lessor must implement and maintain. This document is crucial for bidders to understand the security obligations associated with the facility, which will impact pricing and operational considerations.

• Definitions: Clarifies terms like "Critical Areas."
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control (PACS), public restroom access, securing critical areas (mechanical, janitorial, electrical, etc.), and visitor access control.
• Interior (Government Space): Includes government rights for identity verification and formal key control programs.
• Sites and Exterior of the Building: Addresses signage requirements and landscaping to minimize concealment opportunities.
• Security Systems: Mandates Lessor consultation with FPS for alarm, PACS, and Video Surveillance Systems (VSS), including annual testing. It also references FAR 52.204-25 regarding telecommunications and video surveillance equipment.
• Intrusion Detection System (IDS) & Duress Alarm: Requirements for local annunciation and duress procedures.
• Structure: Security for emergency generators.
• Operations and Administration: Lessor cooperation with the Facility Security Committee (FSC) and strict control over building information.
• Cybersecurity: Prohibits connecting BACS to federally owned networks. Outlines Lessor responsibilities for assessing and reporting cybersecurity incidents. Encourages specific cyber protection measures, including compliance with DHS ICS-CERT, NIST Cybersecurity Framework, and secure practices for BACS devices and software (configuration management, encryption, disabling unnecessary services, vulnerability monitoring, least privilege, antivirus, patching, end-of-life systems, USGCB alignment, and CIS benchmarks).

Bidders must understand these security requirements as they will directly influence the cost of providing services and the operational procedures. Compliance with these security measures is a mandatory aspect of the opportunity and will likely be a significant factor in proposal evaluation and contract performance.

Solicitation / RFP / RFQ

This document contains solicitation provisions related to the acquisition of leasehold interests in real property. It outlines instructions for offerors, including definitions, submission requirements, and award procedures.

• Proposals must be submitted on Government-prescribed forms or copies thereof, and must be signed. Offerors must initial any erasures or changes.

• Proposals may be submitted in paper media in sealed envelopes or packages, unless other methods are permitted.

• Offerors may submit proposals that depart from stated requirements, provided they clearly identify the deviations and explain the advantages to the Government.

• Data submitted with proposals that the offeror does not want disclosed must be marked with specific legends on the title page and each restricted sheet.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• Proposals must be received by the date and time specified in the solicitation.

• Late proposals and revisions are generally not considered unless they meet specific exceptions related to mailing, Government mishandling, or timely electronic transmission.

• The Government may conduct discussions with offerors within the competitive range before award.

• Proposals may be rejected if prices are materially unbalanced.

• Offerors are required to be registered in the System for Award Management (SAM) prior to award and maintain registration through final payment.

• Offerors must provide their Unique Entity Identifier (UEI) in their offer.

• Offerors must represent that they have conducted a reasonable inquiry regarding Federal Acquisition Supply Chain Security Act (FASCSA) orders and do not propose to provide or use prohibited articles or services, unless disclosed and potentially waived.

• If a contract of $10 million or more results, prospective contractors and subcontractors may be subject to a preaward equal opportunity compliance evaluation by OFCCP.

• Specific provisions cover definitions, amendments, submission/modification/withdrawal of proposals, restriction on disclosure and use of data, lease award procedures, preaward on-site equal opportunity compliance evaluation, parties to execute lease, service of protest, facsimile proposals, and System for Award Management registration.

Form / Attachment / Pricing Sheet

This document is GSA Form 1364, "Proposal to Lease Space," dated January 2023. It is intended for use by offerors proposing to lease space to the General Services Administration (GSA).

• The form collects detailed information about proposed leased space, including location, size, ownership, and proposed lease terms.
• It requires specific data points related to the building, space, and financial aspects of the lease proposal.
• Instructions for completion are provided within the form itself and are critical for a compliant submission.

Bidders responding to opportunities requiring leased space must accurately complete and submit this form as part of their proposal. Failure to complete it correctly may impact the evaluation and award of the contract.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors when acquiring space by lease. The information is used to ensure rental charges are consistent with prevailing community scales.

Section I - Estimated Annual Cost of Services and Utilities:

• A. Cleaning, Janitor and/or Char Service (Salaries, Supplies, Contract Services)
• B. Heating (Salaries, Fuel, System Maintenance)
• C. Electrical (Current, Bulb Replacement, Power for Equipment, System Maintenance)
• D. Plumbing (Water, Supplies, System Maintenance)
• E. Air Conditioning (Utilities, System Maintenance)
• F. Elevators (Salaries, System Maintenance)
• G. Miscellaneous (Building Engineer, Security, Social Security Tax, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts are their best estimate of annual costs.

Bidders (lessors) must complete this form to provide detailed cost breakdowns for services, utilities, and ownership expenses. This information is crucial for the government's determination of fair market value and for negotiating lease terms. The form requires specific cost estimates for various operational aspects of the leased property.