3rd QTR FY 26 Kosher Menu Solicitation

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the provision of Certified Kosher subsistence items for the Federal Correctional Institution, Pekin, IL. It contains all necessary information for submitting a quote.

• Provision of Certified Kosher subsistence items.

• Not explicitly stated in this cover letter.

• Quotes must be e-mailed to hfrei@bop.gov.

• Deadline for quote submission: March 06, 2026, at 3:00 PM CST.

• Quotes received after the deadline will be handled per FAR 52.212-1(f).

• Questions should be submitted to hfrei@bop.gov.

• All contractors must be registered in the System for Award Management (SAM.gov).

• Respondents must include their Unique Entity ID (UEI).

• Failure to complete the SAM registration may result in elimination from consideration.

• Prospective respondents are cautioned against discussing quotation preparation or technical questions with Government technical personnel, as this may result in non-consideration of the quotation.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for Kosher food items for the Federal Bureau of Prisons, FCI Pekin. The solicitation is set aside 100% for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The solicitation requires "Kosher items and quantities" as detailed in attached "BID SHEETS".

• Bidders must identify "Size", "Type", "Brand", etc. for the products being bid. Failure to do so may result in the bid being considered non-responsive.

• The contract will be a Firm Fixed Price contract.

• Period of Performance: April 13, 2026 - April 24, 2026.

• Delivery Address: Federal Bureau of Prisons, FCI Pekin, 2600 S. 2ND STREET, Pekin, IL 61554.

• Payment will be made via Electronic Funds Transfer (EFT) upon delivery of all Contract Line Item Numbers (CLINS).

• Offer Due Date: March 6, 2026, 03:00 CT.

• Award will be based upon best value, determined by evaluating price and past delivery performance.

• Multiple awards may be made; some line items may not be awarded.

• Bidders must submit completed BID SHEETS with their RFQ for award consideration.

• 100% set aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• Contact for solicitation information: Hans Frei at hfrei@bop.gov or 309-346-8588 x1055.

• Delivery arrangements are to be made with the Food Warehouse Supervisor at 309-346-8588 x4769.

• Warehouse hours: 7:00 a.m. to 1:30 p.m. CST, Monday through Friday (excluding Federal Holidays).

• Any line items not received by the delivery deadline will be cancelled unless the Contracting Officer authorizes an extension.

Form / Attachment / Pricing Sheet

This document outlines the detailed religious diet specifications for meals and individual food items required for the Fiscal Year 2026, 3rd Quarter at FCI Pekin, IL. It serves as a critical component for bidders to understand the exact requirements for kosher food items to be considered for award.

• Item Descriptions: Detailed specifications for various kosher meals (e.g., Kosher Parve Fish Fillet Meal, Kosher Meat Beans and Franks Meal) and individual items (e.g., Kosher Bologna, Kosher Tuna, Kosher Sardines, Kosher Bread, Kosher Vegetable Juice, Kosher Potato Chips, Kosher Dressings, Kosher Coffee, Kosher Milk).
• Ingredient & Preparation Details: Specific requirements for ingredients, weights, preparation methods, and packaging for each item.
• Quantity & Unit: Specifies the unit of issue and units to order for each item.
• Certification Requirements: Mandates certification by an accepted Orthodox Kosher certification agency and requires a letter of certification dated no more than 11 months prior to the quote date.
• Compliance: Failure to comply with these specifications will result in the quoted item not being considered for award. No substitutions are accepted.

This document is essential for potential bidders to accurately quote on the specified kosher food items. Bidders must ensure their offerings strictly adhere to all listed specifications, including ingredients, preparation, packaging, and kosher certification. Non-compliance will lead to disqualification. The document also details delivery requirements, inspection processes, and consequences for non-conforming products, impacting past performance evaluations.