3rd QTR FY 26 Subsistence Menu Solicitation

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons for the provision of subsistence and fresh meat line items for the Federal Correctional Institution (FCI) Pekin, IL, for the 3rd Quarter of Fiscal Year 2026.

• Provision of subsistence items.

• Provision of fresh meat line items.

• The solicitation package contains all necessary information for submitting a quote.

• Quotes must be e-mailed to the Contracting Officer at hfrei@bop.gov.

• The deadline for quote submission is March 06, 2026, at 3:00 PM CST.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• Questions regarding the solicitation should be submitted to hfrei@bop.gov.

• All contractors must be registered in the System for Award Management (SAM.gov) database.

• Respondents must include their Unique Entity ID (UEI).

• Failure to complete the SAM registration procedure may result in elimination from consideration.

• Respondents are cautioned against discussing quotation preparation or technical questions with Government technical personnel, as this may result in non-consideration of the quotation.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for subsistence items for the 3rd Quarter of Fiscal Year 2026. The Federal Bureau of Prisons (FBP) at FCI Pekin is procuring these items.

• The solicitation requires bidders to submit completed bid sheets with required subsistence items and quantities.

• Bidders must identify "Size", "Type", "Brand", etc., for many items. Failure to address these requirements will result in the bid being considered non-responsive.

• The contract will be a Firm Fixed Price.

• The period of performance for this solicitation is from April 13, 2026, to April 24, 2026.

• Delivery is FOB Destination.

• Payment will be made via Electronic Funds Transfer (EFT) upon delivery, in accordance with the Prompt Payment Act.

• Award will be based on best value, determined by evaluating price and past delivery performance. Multiple awards may be made.

• Offer Due Date: March 6, 2026, at 3:00 PM CT.

• Proposals must include completed bid sheets.

• Bidders are cautioned that failure to address item specifications (size, type, brand, etc.) will result in non-responsiveness.

• Delivery must be made between April 13, 2026, and April 24, 2026, between 7:00 a.m. and 1:30 p.m. CST.

• Extensions for delivery must be requested from the Contracting Officer.

• This acquisition is set aside 100% for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 311999 (All Other Food Manufacturing)

• Size Standard: 700 Employees

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-5.

• An attachment titled "FY26Q3 National Menu Specifications-Excel.xlsx" is referenced for detailed specifications.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various food items required for the Fiscal Year 2026, 3rd Quarter, for FCI PEKIN, IL. It serves as a comprehensive list of products, including their descriptions, units of issue, units to order, and compliance requirements. Bidders must ensure their offerings meet all specified federal, state, and local regulations, including those from the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act. Failure to comply with these National Menu Specifications will result in the quoted item not being considered for award.

• Product Categories: The document is organized into broad categories such as Beans, Rice, Pasta, Dairy, Meats, Fruits, Vegetables, Spices, and Beverages.
• Item Specifications: Each item includes a description, unit of issue (e.g., LB, CS, EA), units to order, and sometimes specific compliance standards (e.g., U.S. Grade, CID numbers).
• Compliance Requirements: Emphasizes adherence to federal regulations, allergen labeling, and specific product standards (e.g., 7 CFR, 21 CFR).
• Delivery & Packaging: Details requirements for packaging, labeling, and in some cases, specific product attributes like fat content, size, or form.
• Contractor Award Acknowledgement & Award Delivery Information: Separate sections provide forms for contractor acceptance/denial of line items and outline delivery expectations, including temperature requirements for perishables and frozen goods, palletization, and inspection protocols.

This document is critical for potential bidders as it details the exact food items and their specifications required. Bidders must carefully review each item to determine if they can meet the quality, quantity, and compliance standards. The document also highlights that no specification substitutions will be accepted and that the final determination of product compliance rests with the NFSA/Chief Dietitian. The inclusion of award acknowledgment and delivery information sheets indicates the expected process post-bid submission.