3RD QTR FY26 DAIRY

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services, specifically dairy products and eggs, for the Federal Bureau of Prisons at FCI Aliceville. The solicitation is issued as an Invitation for Bid (IFB).

• Item 0001: Eggs, Shell, Whole, Fresh, U.S. Grade A, Medium, 30 Dozen per case.

• Item 0002: Dairy, Milk, KOSHER, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor (1/2 pint containers).

• Item 0003: Dairy, Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, Cottage Cheese, or No Salt Added Low Fat Types, Unflavored, Small or Large Curd (5 lb plastic containers). Must have a remaining shelf life of at least 60 days.

• Item 0004: Dairy, Cream, Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat Sour Cream, or Nonfat Sour Cream, No Flavor (5 lb plastic containers).

• Contract Type: Firm Fixed Price.

• Period of Performance: April 1, 2026 - June 30, 2026 for all listed items.

• Estimated Value: Not explicitly stated, but the NAICS code is 311999 with a size standard.

• Offer Due Date: March 12, 2026, 12:00 CT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24. The solicitation includes FAR clauses and addenda, with specific terms and conditions outlined in Section 2.

• Evaluation Criteria: Not detailed in the provided pages, but standard evaluation factors for IFBs would apply.

• The acquisition is listed as UNRESTRICTED. No specific set-aside is indicated on the first page.

• The document includes numerous FAR clauses and deviations, covering topics such as inspection/acceptance, changes, disputes, excusable delays, payment, risk of loss, taxes, termination, warranty, limitation of liability, compliance with laws, and order of precedence. Specific clauses address contractor employee whistleblower rights, variation in quantity, convict labor, child labor, combating trafficking in persons, Buy American-Supplies, promoting food donation, and text messaging while driving.

• Payment will be made via Electronic Funds Transfer (EFT) per FAR 52.232-33.

• The document also contains extensive sections on security of Department Information and Systems, including privacy act information, safeguarding PII, and incident reporting.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Dairy products for the Federal Correctional Institution in Aliceville, Alabama, for the 3rd Quarter of Fiscal Year 2026. The government intends to make one award for all line items.

• Dairy products must meet specifications outlined in the BOP National Specifications.

• Deliveries are required weekly, Monday through Friday, between 7:30 a.m. and 2:30 p.m. CST, excluding federal holidays.

• Deliveries will not be accepted before April 1, 2026.

• All deliveries must be palletized unless prior arrangements are made.

• Non-frozen, perishable foods must be delivered between 34°F to 40°F.

• Canned goods must be delivered above 34°F and not frozen.

• Frozen foods must be delivered at 0°F or below; any product showing signs of prior thawing will be refused.

• Certified religious diet items must be marked with the Kosher symbol.

• Items will be inspected, and receipt may be conditional for up to three business days for examination and testing.

• Substitutions will not be accepted.

• Contract Terms & Conditions- Commercial Products and Commercial Services (FAR clause 52.212-4) applies.

• Quoters must be able to accept Government electronic funds transfer (EFT).

• Required forms: Standard Form 1449, Representations and Certifications.

• Quoters must include their Unique Entity Identifier (UEI number).

• Quotes must be submitted via email to b10williams@bop.gov and lnicholson@bop.gov by Thursday, March 5, 2026, 12:00 p.m. CST.

• Evaluation factors: Price (rated higher) and Past Performance.

• Missing or incomplete data may result in elimination.

• Offerors are responsible for providing correct prices matching units of measure and extending all totals.

• Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov).

• Failure to register in SAM may result in elimination from consideration.

• For delivery directions, contact the Food Service Warehouse at (205) 373-5330.

• To be environmentally friendly, only send pages on which a bid is placed.