3rd Qtr FY26 Halal Requirement

Solicitation / RFP / RFQ

This solicitation is for the acquisition of Halal items for the 3rd quarter of fiscal year 2026, issued by the Federal Bureau of Prisons, Federal Correctional Institution, Bennettsville, South Carolina.

• Offerors must quote only on the specified items and must not change the item description or unit of issue.

• Any changes to the solicitation may result in rejection of quotes.

• A single award is anticipated for this solicitation.

• The solicitation includes FAR 52.212-4 (June 2010) Contract Terms and Conditions-Commercial Items.

• Offers must be received on or before February 20, 2026, at 4:00 p.m. Eastern Standard Time.

• Submission can be via email to eclyburn@bop.gov or hand-carried to the address provided.

• Quotes received after the deadline will not be considered.

• Questions should be submitted in writing via email to eclyburn@bop.gov.

• All potential offerors must be registered in the System for Award Management (SAM) database (http://www.sam.gov).

• Offerors must include their Unique Entity ID number in their offers.

• Potential offerors are required to complete annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA) at http://www.sam.gov.

• Failure to complete these registration procedures may result in elimination from award consideration.

• Offerors should include their Unique Entity ID number in their offers.

• The Contracting Officer will verify SAM registration prior to award.

Solicitation / RFP / RFQ

This document is a solicitation for Halal Requirement services for the 3rd Quarter of Fiscal Year 2026 at FCI Bennettsville. The government is procuring these services to meet specific dietary needs.

• The core deliverable is the "FCI Bennettsville Halal Requirement 3rd Quarter FY26".

• Specific details regarding the services are provided in "attached specifications" referenced in the Commodity or Services Schedule.

• The solicitation includes various clauses and provisions related to contract terms, conditions, privacy, and security.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated in the provided pages, but the title indicates "3rd Quarter FY26".

• Estimated Value: Not stated.

• Offer Due Date: February 20, 2026, at 16:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24 of the solicitation form. Specific instructions for submission are detailed within the solicitation document.

• Evaluation Criteria: Not detailed in the provided pages.

• The acquisition is set aside for Small Business (100.00%). Specific categories like HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and 8(A) are listed as potential set-asides, with "X" indicating a set-aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 311412, with a size standard of 500 employees.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5 Alt II.

• Extensive clauses related to Contractor Privacy Requirements (DOJ-02) and Security of Department Information and Systems (DOJ-05) are included, detailing requirements for handling sensitive information, PII, and IT security.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for Certified Halal meals required for the Fiscal Year 2026, 3rd Quarter, at FCI Bennettsville. It serves as a critical component for bidders to understand the exact product requirements and to prepare their quotes accurately. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted.

• Item Descriptions: Detailed breakdown of 12 distinct Halal meal items, including specific ingredients, weights, and units of issue (e.g., Certified Halal Fish Fillet Meal, Certified Halal Meat - Beans and Franks Meal, Certified Halal Meat - Chicken Wing Meal, etc.).
• Quantity: Units to Order are specified for each item (e.g., 360 EA for Item 1, 240 EA for Items 2-12).
• Halal Certification Requirements: General specifications detail the strict criteria for Halal certification, covering ingredients (no pork, alcohol, haram-derived gelatin/shortening), slaughtering procedures, and the need for certification from a Halal Certification Agency.
• Meal Specifications: Includes requirements for tray type, compartment sizes, ingredient volumes/weights, and prohibitions on substitutions for meats, vegetables, sauces, or preparation methods.
• Delivery Requirements: Outlines expectations for delivery schedules, temperature controls for perishable and frozen foods, palletization, and marking of religious diet items with the Kosher Symbol.
• Contractor Award Acknowledgement: A section for the Contracting Officer and Food Service Contractor to acknowledge acceptance or denial of each line item prior to award.

This document is essential for any vendor intending to bid on this opportunity. It defines the precise product specifications, including ingredients, weights, and Halal certification standards. Bidders must carefully review these specifications to ensure their offerings meet all requirements. The document also includes a quote sheet for acknowledging acceptance or denial of line items and details delivery expectations and refusal conditions for non-compliant products. A letter of certification from a religious certification agency, dated no more than 11 months prior to the quote date, is required.