3rd Quarter Food Requirements

Form / Attachment / Pricing Sheet

This document is a "Religious Diet Specifications Quote Sheet" for FCI Williamsburg, SC, for Fiscal Year 2026, Quarter 3rd. It outlines specific religious diet meal specifications and requires vendors to provide pricing for each item. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted.

The sheet details 14 different meal items, including:

• Kosher Parve meals (Fish Fillet, Pasta with Vegetable Protein Meat Sauce)
• Kosher Meat meals (Beans and Franks, Chicken Wing, Chicken Cacciatore, Chicken Chow Mein, Turkey Cutlet, Meatloaf, Hawaiian Meatballs, Spaghetti and Meatballs)
• Kosher Dairy meals (Vegetable Protein Lasagna, Cheese Omelet, Spanish Omelet)
• Other items like Kosher Bologna Luncheon Meat, Tuna, Sardines, Oatmeal, Vegetable Juice, Potato Chips, Peanut Butter, and Sugar Substitute.

Each item description includes the type of meal, key ingredients, weight specifications, and any specific preparation or ingredient restrictions (e.g., "not Breaded," "no artificial colors," "may not contain more than 3.5% of a non-dairy/non-meat binders and extenders").

It also includes columns for "Unit of Issue," "Units to Order," "Price Per Unit," and "Total," which bidders are expected to complete.

This document is critical for any vendor wishing to bid on this opportunity. It serves as the definitive guide for the product specifications required for religious diet meals. Bidders must carefully review each item's description to ensure their product offerings meet all stated requirements, including ingredient composition, preparation methods, and kosher certification. The "Units to Order" column provides an indication of the quantity needed, and the "Price Per Unit" and "Total" columns are where bidders will enter their pricing. Compliance with these specifications is mandatory for consideration of an award.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the 3rd Quarter Bread Products for the Federal Bureau of Prisons, Federal Correctional Institution (FCI) Williamsburg, Salters, South Carolina. The solicitation number is 15B31626Q00000002.

• Procurement of various types of fresh bread products, including:

  • White, Whole Wheat, or Wheat, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless (CID A-A-20052B).
  • Bread, Roll, Enriched, Sandwich (Hamburger), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless (CID A-A-20053B).
  • Bread, Roll, Enriched, Finger (Hot Dog), Wheat, Pan Baked, Sliced, Fresh, Seedless (CID A-A-20053B).

• Bread must be delivered within 48 hours after baking.

• Bidders must specify the type of container and loaf/package size on their bid.

• Contract Type: Indefinite delivery/requirements type contract.

• Period of Performance: April 6, 2026 – June 30, 2026.

• Estimated quantities are provided for each item but do not represent a commitment.

• Submission Deadline: Friday, March 06, at 2:00 p.m. EST.

• Submission Method: Completed solicitation package to be returned.

• Evaluation: Quotes will be evaluated for award based upon past performance and price.

• Options: The Government's evaluation shall be inclusive of options.

• Faith-based and Community-Based Organizations are entitled to submit quotes equally with other organizations.

• Place of Performance: FCI Williamsburg, 8301 HWY 571, Salters, SC 29590.

• Deliveries are to be made each Tuesday between 8:00 am - 12:00 pm, except for federal holidays.

• Invoices are to be emailed to wil-accounting-s@bop.gov or mailed to FCI Williamsburg, PO Box 220, Salters, SC 29590.

• Bidders must complete the schedule of items located in Section A.2.3.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products, specifically food items, for the Federal Bureau of Prisons, Federal Correctional Institution (FCI) Williamsburg in Salters, South Carolina. This announcement serves as the only solicitation, and proposals are being requested.

• Procurement of "3rd Quarter Food".

• All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery.

• Specific delivery dates are outlined: one-time deliveries for items except bread, dairy, and produce from April 1-17, 2026; weekly deliveries for bread, dairy, and produce from April 6 - June 30, 2026.

• Deliveries are to be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590, between 8:00 AM - 12:00 PM EST, Monday – Friday (excluding federal holidays).

• Contract type: Firm-fixed price.

• The Government reserves the right to make single or multiple awards.

• Award will be made to the responsible offeror(s) whose offer is most advantageous, considering past performance and price.

• The solicitation package must be returned no later than March 06, 2026, at 2:00 p.m. EST.

• Offerors must include typed Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI) in section 17a on page 1 of their offers.

• Bids should be placed on the attached specification sheet.

• Quoted prices shall have a maximum of four decimal points.

• All future information, including amendments, will be posted on SAM.gov.

• Evaluation criteria: Past performance and price considered.

• Vendors must be registered and active on the SAM.gov website.

• Failure to comply with instructions may lead to exclusion from consideration.

• Orders will be placed via government purchase card or purchase order (payment via Electronic Funds Transfer).

• Invoices may be submitted via mail or e-mail to WIL-Accounting-S@bop.gov.

• The point of contact for information is Justin Shortt. Questions will be answered via e-mail to WIL-Contracting@bop.gov.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The Federal Bureau of Prisons is issuing this solicitation for an unspecified product or service, identified by PSC 8945.

• The specific "Specification Sheets" are referenced but not provided in the visible document pages. Bidders must refer to these attached specification sheets for detailed requirements.

• Contract Type: Not explicitly stated, but the form suggests a Firm Fixed Price contract.

• Period of Performance: April 1, 2026, to June 30, 2026.

• Estimated Value: Not stated.

• Offer Due Date: March 6, 2026, at 2:00 PM ET.

• Submission Instructions: Offers must be submitted signed and dated to the office specified in the solicitation by the exact time specified. Minimum required information includes solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation, representations/certifications, and a statement of agreement with terms.

• Evaluation Criteria: Information necessary to evaluate factors will be detailed in the solicitation (likely referencing FAR 52.212-2, which is incorporated by reference).

• The government intends to evaluate offers and award a contract without discussions.

• This solicitation is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311999

• Size Standard: Small Business

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-4, with deviations noted.

• Specific clauses related to cybersecurity, privacy, and information systems are included as addenda.

• Bidders must refer to attached "Specification Sheets" and "Continuation Sheet(s)" for complete details.

Form / Attachment / Pricing Sheet

This document provides critical delivery information for awarded items to FCI Williamsburg for Fiscal Year 2026. It outlines the schedule, requirements, and contacts for product delivery.

• Delivery Schedule: All awarded items due by April 17, 2026. Coordination with the Food Service Warehouse is required for deliveries. Deliveries are accepted Monday-Friday, 8:00 am - 12:00 pm, by appointment only. Late deliveries require notification.
• Delivery Requirements:
  • Palletized and tightly wrapped with pallet wrap.
  • Specific pallet types required for loads over 2,000 lbs.
  • Itemized inventory and packing list for mixed pallets required.
  • Minimum 90-day shelf life required for all food items.
  • Specific temperature requirements for non-frozen perishable (34-41°F), canned (>34°F), and frozen (0°F or below) goods.
  • Items must comply with the manufacturer's specifications and BOP National Specifications.
  • Certified religious diet items require Kosher or Halal symbols.
• Delivery Contact: Matthew Russell (m3russell@bop.gov) for scheduling. (843) 387-9722 for driver directions.
• Inspection: Deliveries may be held for up to three (3) days for examination. Items failing to meet specifications will be refused. Unacceptable items must be picked up by the vendor within one week of notification.

This document is essential for vendors who have been awarded or are anticipating an award for supplying goods to FCI Williamsburg. It details the strict requirements for product delivery, including scheduling, packaging, temperature control, shelf life, and compliance with specific standards. Failure to adhere to these requirements can negatively impact past performance evaluations and may affect future award decisions.

Form / Attachment / Pricing Sheet

This document is a "National Menu Specifications Quote Sheet" for the fiscal year 2026, 3rd quarter. It details specific food items, their descriptions, unit of issue, units to order, and provides space for pricing. Bidders are expected to use this sheet to provide quotes for the listed items.

• Institution: FCI Williamsburg
• Fiscal Year: 2026
• Quarter: 3rd
• Total Lines: 57
• Item Categories: Includes BEANS, RICE, PASTA, CORN MEAL, CEREAL, PEANUT BUTTER, SOY AND NO FLESH PRODUCTS, SHORTENING AND OIL, BUTTER & MARGARINE, DRESSINGS, VINEGAR, AND CONDIMENTS, JELLY, SUGARS, SYRUP, PIZZA, TACO SHELLS, TORTILLAS, FRENCH TOAST, PANCAKES, TOMATO PRODUCTS, VEGETABLES (CANS), VEGETABLES (FROZEN), SAUCES, SPICES, SOUP BASES, MEATS (BEEF, CHICKEN, FISH, PORK, TURKEY, OTHER), and CHEESE.
• Specifications: Each item includes a detailed description, often referencing specific CID numbers (e.g., CID A-A-20134D), U.S. Grade standards, and preparation/packaging requirements.
• Quote Columns: Unit of Issue, Units to Order, Price Per Unit, and Total.

This document is critical for potential bidders as it outlines the exact food products and specifications required by the institution. Bidders must carefully review each item's specifications to ensure their offerings comply. The "Units to Order" column indicates the quantities needed, and the "Price Per Unit" and "Total" columns are where bidders will enter their pricing information. Failure to comply with the specifications may result in the quoted item not being considered for award.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the "3rd Quarter Produce Products" for the Federal Bureau of Prisons, Federal Correctional Institution Williamsburg, Salters, South Carolina. The solicitation number is 15B31626Q00000002.

The solicitation details specific produce items to be supplied, including detailed specifications for each. Items include various types of fresh vegetables and fruits such as lettuce, apples, bananas, broccoli, cabbage, carrots, celery, cilantro, cucumbers, green onions, sweet peppers, potatoes, and tomatoes. Each item has specific quality standards (e.g., U.S. No. 1, U.S. Fancy), size, weight, and packaging requirements.

• Performance Period: April 6, 2026 – June 30, 2026

• Contract Type: Indefinite delivery/requirements type contract. Quantities listed are estimates and do not represent a commitment.

• Submission Deadline: Friday, March 06, at 2:00 p.m. EST.

• Submission Method: Completed solicitation package to be returned.

• Evaluation: Quotes will be evaluated for award based upon past performance and price.

• Pricing: Bidders must complete the schedule of items and prices. Unit prices for option periods may be varied.

Faith-based and Community-Based Organizations are entitled to submit quotes equally with other organizations.

• Delivery Location: FCI Williamsburg, 8301 US HWY 521, Salters, SC 29590.
• Delivery Schedule: Deliveries are to be made each Monday between 8:00 am - 12:00 pm, except for federal holidays. Alternate arrangements for holiday deliveries will be mutually agreed upon. The total quantity to be delivered will be communicated by the previous Thursday each week.

Invoices shall be e-mailed to wil-accounting-s@bop.gov or mailed to FCI Williamsburg, PO Box 220, Salters, SC 29590.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various Halal meals to be procured by FCI Williamsburg, SC. It serves as a critical component for vendors to understand the exact requirements for each meal item.

• Item Descriptions: Detailed breakdown of ingredients and components for each meal, including specific weights and preparation methods.
• Meal Types: Includes fish fillet meals, various meat-based meals (beef franks, chicken wings, chicken cacciatore, chicken chow mein, turkey cutlet, meatloaf, meatballs, bologna), and omelet meals.
• Ingredient Specifications: Strict requirements for meat content, binders, extenders, and the absence of artificial colors.
• Quantity: Units to Order are specified for each item (e.g., 180 for Item 1, 156 for Item 2, 480 for Item 12).
• Compliance: Emphasizes that failure to comply with these Religious Diet Specifications will result in the quoted item not being considered for award, and no specification substitutions will be accepted.

This document is essential for bidders to accurately price and prepare their proposals. Vendors must ensure their offerings precisely match these specifications to be considered for award. The detailed ingredient lists and quantity requirements directly impact product sourcing, preparation, and cost estimation.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) issued by the Federal Bureau of Prisons, Federal Correctional Institution (FCI) Williamsburg, Salters, South Carolina, for the requirements of 3rd Quarter Dairy Products. The solicitation number is 15B31626Q00000002.

• Procurement of various dairy products including milk, cream, sour cream, and cottage cheese.

• Products must meet specific CID classifications (e.g., A-A-20338A, A-A-20251, A-A-20154C).

• Specific packaging requirements include 1/2 pint containers for milk and 5-pound containers for sour cream and cottage cheese.

• Dairy products must be pasteurized, and specific types like nonfat, skim, or fat-free are noted.

• Cottage cheese must have a remaining shelf life of at least 60 days upon packaging.

• Milk must be certified Kosher, with each package marked accordingly.

• The resulting contract will be an indefinite delivery/requirements type.

• Quantities listed are estimates and do not represent a commitment.

• The performance period is April 6, 2026 – June 30, 2026.

• Completed solicitation packages must be returned no later than Friday, March 06, 2026, at 2:00 p.m. EST.

• Quotes will be evaluated for award based upon past performance and price.

• Bidders may vary unit prices for option periods.

• Faith-based and Community-Based Organizations are eligible to submit quotes.

• All items shall be delivered to: FCI Williamsburg, 8301 HWY 521, Salters, SC 29590.

• Deliveries are scheduled for Mondays between 8:00 am - 12:00 pm, except for federal holidays.

• Alternate arrangements for holiday deliveries will be mutually agreed upon.

• FCI Williamsburg will notify the total quantity to be delivered each Monday by the previous Thursday.

• Invoices shall be e-mailed to wil-accounting-s@bop.gov or mailed to: FCI Williamsburg, PO Box 220, Salters, SC 29590.

• Bidders are required to submit a completed copy of the schedule of items located in section A.2.3.

• The Government's evaluation will include options, pursuant to FAR 17.203(b).