3SI Summit and Business Forum - Dubrovnik -Valamar Lacroma
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Zagreb, under the Department of State, has issued a Justification for Other Than Full and Open Competition for lodging services at the Valamar Lacroma Hotel in Dubrovnik, Croatia. This sole source procurement is for the Three Seas Initiative (3SI) Summit and Business Forum, scheduled for April 26-30, 2026.
Scope of Work
This requirement is for lodging services for 35 U.S. Embassy Zagreb employees participating in the 3SI Summit and Business Forum. The services are essential for seamless coordination with conference organizers, high-level VIP visitors, and foreign counterparts, ensuring mission-critical access and responsiveness.
Contract & Timeline
- Type: Justification for Sole Source (under Simplified Acquisition Threshold)
- Product/Service Code: V231 (Lodging - Hotel/Motel)
- Estimated Value: 26,180.00 € (including VAT)
- Event Dates: April 26-30, 2026
- Published Date: April 16, 2026
Justification for Sole Source
The sole source award to Valamar Lacroma Hotel is justified due to its designation as the official conference venue by the Croatian Ministry of Foreign Affairs (MFA). Collocating lodging and conference facilities is critical for:
- Conference Integration & Operational Efficiency: Essential for seamless coordination with organizers and VIPs, eliminating transportation logistics and reducing delays.
- Mission-Critical Access & Responsiveness: Ensures staff can attend all sessions and meetings without delays, providing real-time support to senior officials.
- Safety & Security: Consolidates staff in a controlled environment, minimizing travel risks and simplifying security coordination.
- Accessibility & Duty of Care: Accommodates employees with mobility challenges by providing immediate access to rooms.
Additional Notes
This notice is a justification for a sole source award and not a solicitation. However, it provides insight into the U.S. Embassy's procurement needs for specific events and locations, which may be valuable for future business development strategies. The U.S. Embassy Zagreb is the contracting office.