409th CSB TCC - Material Handling Equipment (MHE) Maintenance & Repair Services

Amendment / Modification

This amendment provides answers to industry questions and extends the response deadline. It also includes updates to attachments:

• Attachment 2 (Performance Work Statement) has been updated.

• Attachment 6 (Service Dates Report) has been added.

• The deadline for submission has been extended to April 15, 2026.

• The following attachments have been added or updated:

  • Consolidated Questions Answers (W564KV26RA006_final I_040726)
  • Performance Work Statement (W564KV26RA006_Attachment 2 - Performance Work Statement_040726)
  • Service Dates Report (W564KV26RA006_Attachment 6 - Service Dates Report_040726)

• The previous version of Attachment 2 (Performance Work Statement_022726) has been deleted.

• Page counts for Attachment 6 and the Consolidated Questions Answers document have been updated.

The deadline for proposal submission has been extended to April 15, 2026.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services, specifically for the Repair and Maintenance of Material Handling Equipment (MHE). It serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is not set-aside for small business concerns.

• Maintenance and Repair of Material Handling Equipment (MHE) and other equipment listed from DLA Distribution Europe.

• Scheduled Maintenance/Service: Includes all parts and labor associated with scheduled maintenance according to MHE manufacturer specifications. (See PWS for additional requirements).

• Unscheduled Maintenance: Includes labor and parts for emergency/unscheduled maintenance.

• Contract Type: T&M/LH FFP-Hybrid contract is contemplated.

• Period of Performance: Includes a base year and two option years, with potential for extension.

  • Base Year: Scheduled Maintenance (12 Months), Unscheduled Maintenance (Labor Hours and Parts).
  • Option Year 1: Scheduled Maintenance (12 Months), Unscheduled Maintenance (Labor Hours and Parts).
  • Option Year 2: Scheduled Maintenance (12 Months), Unscheduled Maintenance (Labor Hours and Parts).

• Option to Extend Services (FAR Clause 52.217-8): May be exercised for up to 6 months.

• Option to Extend Term (FAR Clause 52.217-9): Total contract duration, including options, shall not exceed 36 months.

• Offer Due Date: 15 APR 2026, 02:00 PM Local Time.

• Submission Method: Via email only.

• Evaluation: Lowest Price Technically Acceptable (LPTA) Best Value Source Selection Approach.

  • Evaluation Factors: Technical Capability, Supplier Performance Risk, and Price.
  • Technical Capability: Must receive an "Acceptable" rating. Evaluated on Management Plan and Experience in Maintenance and Repair Services.
  • Supplier Performance Risk: Rated Acceptable/Unacceptable based on SPRS scores (Green, Purple, Blue, or Black for Acceptable).
  • Price: Evaluated for reasonableness and completeness. Total Evaluated Price will be calculated.

• Site Visit: Scheduled for Germersheim Army Depot (GAD), Germany, 5 business days after release.

• Questions: Submit in writing via email by 2:00 CET, seven (07) business days after release.

• Not set-aside for small business concerns.

• Offerors must register in SAM (www.sam.gov) by the offer due date.

• Currency: Prices to be submitted in Euro.

• Taxes: Exclusive of Value Added Tax (VAT).

• Protest: AMC-Level Protest Program details are provided.

• Attachments: Includes General Information, PWS, Experience Questionnaires, CLIN Schedule, and Service Dates Report.

Questions & Answers / Clarifications

This document provides consolidated responses to contractor questions regarding solicitation W564KV26RA006, specifically concerning MHE and AMHS maintenance services at DLA Distribution Europe, Germersheim Army Depot.

• Technical Exhibits B (Inventory Density List) and C (Deliverables List): Both are located within the Performance Work Statement (PWS), specifically on pages 26-30 for Exhibit B and pages 31-39 for Exhibit C. The "Rotation every X Days" column in Exhibit B provides scheduled maintenance intervals.
• Incumbent Contractor Information: Fuduric GmbH & Co. KG (Contract W564KV22C0070) is the incumbent, with the contract expiring March 29, 2026. A bridge contract (W564KV26PA005) is planned from March 30, 2026, to July 29, 2026. Further details on personnel and hours are not public.
• STILL Brand Equipment: Technicians do not need to be STILL certified; they must be qualified to work on all MHE types. Technical Exhibit B in the PWS lists all equipment.
• Scheduled Maintenance Intervals: The "Rotation every X Days" column in Technical Exhibit B (PWS pages 26-30) details the intervals. A Service Date Report is also attached.
• Phase-In Duration: The phase-in period is confirmed as one (1) full calendar month (July 1, 2026 - July 31, 2026). CLIN 0002 (scheduled maintenance) begins August 1, 2026. The PWS has been updated.
• Government-Furnished Repair Shop: All MHE units must be serviced on-site if they cannot be removed from the warehouse (e.g., Crown TSP & SP, Still MX-X & EK-12).
• Unscheduled Work Orders: Historically, there have been approximately 15 unscheduled work orders per month, averaging 7 labor hours each.
• Repair Parts NTE: Not-to-Exceed (NTE) amounts for repair parts are based on actual historical expenditures.
• Liability Insurance: Coverage must meet Federal Acquisition Regulations (FAR) and applicable German laws. Minimums include $500,000 per occurrence for bodily injury liability and specific amounts for automobile liability. Contractors must ensure coverage meets local German legal requirements.
• Contractor-Furnished Materials: Routine maintenance items (oil changes, lubrication, standard lighting replacement, routine battery maintenance) are FFP. Full component replacements (e.g., oil pumps, grease fittings, sealed light assemblies, traction battery replacement, auxiliary batteries, coolant system components, filters, belts, seals, O-rings, brake pads) are considered unscheduled maintenance and require separate quotes, except for parts used during normal scheduled maintenance (CLIN 0001) which are included in FFP. Parts for unscheduled repairs are under CLIN 0003/0004.
• On-Site Staffing: An on-site technician is highly recommended due to the MHE volume and workload. One technician with expertise across various MHE models is required (see PWS Section 1.10).
• Experience Valuation: Two individual experience ATT 3 and ATT 4 with a specific USD threshold are required. Projects do not need to be in Germany.
• Anticipated Award Date: The government anticipates awarding the new contract before the phase-in period begins.
• Spare Parts Allocation: NTE amounts are in the CLIN Schedule (Attachment 5). Historical data can be researched using incumbent contract number W564KV22C0070.

These clarifications provide essential details for offerors to accurately price their proposals, understand operational requirements, and prepare their technical and management approaches. Key areas clarified include the location of critical exhibits, the scope of FFP maintenance versus unscheduled repairs, staffing requirements, and insurance obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide scheduled and unscheduled maintenance, as well as battery service, for U.S. Government-owned Material Handling Equipment (MHE) and Automated Material Handling Systems (AMHS) located at DLA Distribution Europe in Germersheim Army Depot.

• Provide non-personal services for unscheduled (repair) and scheduled maintenance of MHE and AMHS.

• Services include battery service and necessary parts.

• Equipment is used on a multi-shift schedule, 24 hours per day, six days per week.

• Contractor is responsible for all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• Contractor must perform to the standards and acceptable quality levels identified in the PWS and associated contract documents.

• Quality Control Plan (QCP) required, detailing procedures for identifying, preventing, and ensuring non-recurrence of defective services.

• Specific Acceptable Quality Levels (AQLs) are detailed for various tasks, including limits on missed scheduled services, missed unscheduled services, and deviations from schedules.

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Period of Performance: One (1) basic year of 12 months, with two (2) option 12-month periods.

• Place of Performance: DLA Distribution Europe, Germersheim Army Depot (GAD). No equipment/equipment parts may be removed from the facility.

• Contractor personnel must have qualification as certified welders and maintain/renew qualification annually.

• Contractor must provide copies of required licenses and certificates within ten (10) business days of award.

• Security requirements include background checks for all personnel and installation access procedures.

• Contractor must comply with all applicable U.S., German, and local laws, regulations, standards, and directives.

• Safety requirements include developing and implementing a Safety Plan, adhering to host nation safety laws, and using appropriate personal protective equipment.

• Environmental compliance, including spill reporting and hazardous waste disposal, is required.

• Required training includes Anti-Terrorism (AT) Level I, OPSEC Level I, and iWATCH training for all employees.

• Key personnel include a Contract Manager, Alternate Contract Manager, Team Lead, Alternate Team Lead, Automotive Meister or Journeyman, and Technician, with specific qualifications outlined.

Form / Attachment / Pricing Sheet

This document is a "Service / UVV REPORT" that details scheduled maintenance and inspections for various types of equipment. It appears to be a report of completed or scheduled "UVV" (Unfallverhütungsvorschrift - accident prevention regulations) inspections and "Wartung" (maintenance) for a fleet of equipment.

• TYPE: The category or model of the equipment (e.g., Votex, Hyster, Linde, Crown TSP, Club Car, R 60-25, etc.).
• DLA #: A Defense Logistics Agency (DLA) identification number.
• Asset#: A unique asset or equipment identification number.
• LOCATION: The location where the equipment is situated.
• UVV DATE: The date the UVV inspection was performed or is scheduled.
• Wartung: The date maintenance was performed or is scheduled.
• Battery Service: Dates related to battery service, if applicable.

This report provides a detailed schedule of equipment maintenance and inspections over a one-year period (January to December). Bidders may find this useful for understanding the types of equipment in the fleet, their locations, and the frequency of required services. This information can help in estimating resource needs, understanding operational tempo, and potentially identifying opportunities for related services if this report is part of a larger solicitation for maintenance or repair contracts.

Solicitation / RFP / RFQ

This document provides general solicitation information for Material Handling Equipment (MHE) Maintenance and Repair Services. The project title is "Material Handling Equipment (MHE) Maintenance and Repair Services" under Solicitation Number W564KV26RA006. The location of performance is Defense Logistics Agency (DLA) – Distribution Europe, Germersheim, Germany. This is a Time and Materials (T&M) contract with Firm-Fixed Price (FFP) Contract Line-Item Numbers (CLIN) for scheduled and unscheduled MHE maintenance.

• The solicitation requires scheduled and unscheduled maintenance for Material Handling Equipment (MHE).

• Offerors are directed to refer to the Performance Work Statement (PWS) for the equipment density list.

• Type of Contract: Time and Materials (T&M) with Firm-Fixed Price (FFP) CLINs.

• Offerors must follow submission instructions in the Addendums to FAR Provision 52.212-1.

• Failure to submit required information by the deadline may result in a non-compliant offer.

• A checklist is provided for required submission items, including:

  • Filled-out SF 1449
  • Signed Amendment(s) (if applicable)
  • Pricing Out CLINs & CLIN Pricing Sheet
  • Submission of Technical Capability
  • Solicitation, Offer and Award Documents, and Certifications/Representations (or current SAM.gov representations).
  • Authority to Bind the Company

• Not specified in this document.

• Refer to the Performance Work Statement (PWS) for equipment density list.

• Offerors may submit current SAM.gov Representations and Certifications if updated within the last 12 months.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Maintenance and Repair of Material Handling Equipment (MHE) and other equipment listed from DLA Distribution Europe. This announcement constitutes the only solicitation, and offers are being requested. A separate written solicitation will not be issued.

• Maintenance and repair of Material Handling Equipment (MHE) and other equipment as listed from DLA Distribution Europe.

• Services include scheduled and unscheduled maintenance, including parts and labor.

• Performance will be evaluated based on Technical Capability, Supplier Performance Risk, and Price.

• The acquisition strategy utilizes Federal Acquisition Regulation (FAR) clauses and provisions associated with FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 13 (Simplified Acquisition Procedures).

• Contract type: T&M/LH FFP-Hybrid contract.

• Period of Performance: Base year with two (02) optional ordering years, inclusive of a one-month phase-in and a six-month option period.

• The total contract duration, including options, shall not exceed 36 months.

• The Government reserves the right to exercise an option to extend services under FAR Clause 52.217-8.

• Offerors must register in the System for Award Management (SAM) (www.sam.gov) by the offer due date.

• Offers must be submitted via email to the points of contact listed by the specified due date and time (CET).

• Questions must be submitted in writing via email by 2:00 CET, no later than seven (07) business days after the release of the solicitation.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) Best Value Source Selection Approach.

• Award will be made to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

• Technical Capability, Supplier Performance Risk, and Price are the evaluation factors.

• Offers must receive an "Acceptable" rating in all non-price factors to be considered for award.

• Past Performance will not be evaluated for award but will be part of the responsibility determination.

• Funds are not presently available for this acquisition; award will not be made until appropriated funds are available.

• This acquisition is not set-aside for small business concerns.

• A site visit is scheduled for Germersheim Army Depot (GAD), Germany.

• Offerors must acknowledge all amendments to the solicitation.

• The Government will award only one (01) contract on an ALL OR NONE basis.

• The solicitation incorporates numerous FAR and DFARS clauses and provisions by reference. Full text may be accessed at www.acquisition.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide scheduled and unscheduled maintenance, as well as battery service, for U.S. Government-owned Material Handling Equipment (MHE) and Automated Material Handling Systems (AMHS) located at DLA Distribution Europe, Germersheim Army Depot.

• Provide non-personal services for unscheduled (repair) and scheduled maintenance.

• Furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other necessary items.

• Include battery service and parts.

• Perform services in accordance with the PWS and associated documents.

• Services are required for equipment used on a multi-shift schedule, 24 hours per day, six days per week.

• Contractor must perform to the standards and acceptable quality levels identified in the PWS and associated contract documents.

• Specific Acceptable Quality Levels (AQLs) are detailed for scheduled and unscheduled maintenance, including limits on missed services and schedule deviations.

• A Quality Control Plan (QCP) must be developed and maintained to ensure services meet contract requirements.

• Performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

• Period of Performance: One (1) basic year of 12 months, with two (2) option 12-month periods.

• Place of Performance: U.S. Government facility where the equipment is located (DLA Distribution Europe on Germersheim Army Depot).

• Contractor personnel must have qualifications as a certified welder and maintain/renew qualification annually.

• Contractor must provide copies of required licenses and certificates within ten (10) business days of award.

• Security requirements include background checks, installation access procedures, and compliance with relevant regulations.

• Contractor must develop and implement an Operations Security (OPSEC) standing operating procedure (SOP)/plan.

• Contractor must provide a Safety Plan to the COR within 30 days of contract award.

• Compliance with Host Nation safety laws and regulations is required.

• Environmental compliance, including spill reporting and hazardous material disposal, is mandatory.

• Required training includes Anti-Terrorism (AT) Level I, OPSEC Level I, and iWATCH training for all employees.

• Contractor personnel performing work in Germany must comply with German law and possess necessary work and residence permits.

• All electrical and electronic equipment must comply with the Electromagnetic Compatibility Directive 2014/30/EU.

Form / Attachment / Pricing Sheet

This document is Attachment 4, an Experience Questionnaire, for Solicitation W564KV26RA006 concerning Material Handling Equipment Maintenance and Repair Services. Offerors are required to complete and submit one copy of this questionnaire for each relevant previous contract or project.

The questionnaire requires bidders to provide details about their past experience, specifically focusing on contracts or projects that are similar in scope and value to the services required by the solicitation. Key information requested includes:

• Contract or Project Title
• Contract Number or Project Reference Number
• Customer or Owner of the Contract or Project
• Brief description of the work provided and its relevance to the current requirement
• Location of Performance
• Contract or Project Performance Dates
• Total Contract Value and Annual Contract Value
• Whether the offeror was the prime contractor or sub-contractor

Additional questions require a YES/NO response regarding:

• Technician certification and training for Still brand equipment

• Ability to ensure short-term delivery of spare parts

• Use of original or equivalent quality replacement parts

• Regular quality checks on technicians

• Designation of customer contact personnel

• Ability to cover multiple simultaneous deployments during device failures

• Each submission must detail one individual previous contract/project.

• The contract or project must have been ongoing or performed within the last seven (07) years from the solicitation's issuance date.

• The contract or project must have been for at least twelve (12) consecutive months.

• The contract or project must have been for a minimum of $400,000.00 annually.

• Responses should align with standard commercial practices and the areas of responsibility outlined in the PWS.

This form is crucial for bidders to demonstrate their relevant experience and capabilities. The information provided will be used to confirm that offerors have successfully performed similar services in terms of scope, value, and duration, meeting the government's requirements for this solicitation.

Form / Attachment / Pricing Sheet

This document is Attachment 3, the Experience Questionnaire, for Solicitation W564KV26RA006 for Material Handling Equipment Maintenance and Repair Services. Offerors are required to complete and submit one copy of this questionnaire for each relevant previous contract or project.

• Contract/Project Information: Title, Contract Number, Customer/Owner, Brief Description of Work (including relevance to this solicitation), Location of Performance, Performance Dates, Total Contract Value, and Annual Contract Value.
• Role: Indicate if the Offeror was the prime contractor or a sub-contractor.
• Experience Questions: A series of Yes/No questions regarding technician certification, spare parts delivery, use of original parts, quality checks, customer contact personnel, and ability to cover multiple simultaneous deployments.

This questionnaire is designed to confirm Offerors' experience in performing services similar in scope and value to those required by the solicitation. Responses must demonstrate experience within the last seven (07) years, for a minimum of twelve (12) consecutive months, and for a minimum annual value of $400,000.00. The information provided will be used to evaluate the Offeror's qualifications and capability to perform the required services.

Form / Attachment / Pricing Sheet

This document is Attachment 5, the Contract Line-Item Number (CLIN) Schedule for the MHE Maintenance and Repair Services opportunity (W564KV26RA006). It details the pricing structure for various CLINs across the base year and option periods.

• Base Period (01 July 2026 – 30 June 2027):
  • CLIN 0001: Phase-in Period (FFP, 1 Month)
  • CLIN 0002: Preventive Maintenance (FFP, 11 Months)
  • CLIN 0003: Unscheduled Maintenance (Labor Hours, 2080 Hours)
  • CLIN 0004: Repair Parts (Time & Material, Government Plug Estimate: $100,000.00)
• Option Period I (01 July 2027 – 30 June 2028):
  • CLIN 1001: Preventive Maintenance (FFP, 12 Months)
  • CLIN 1002: Unscheduled Maintenance (Labor Hours, 2080 Hours)
  • CLIN 1003: Repair Parts (Time & Material, Government Plug Estimate: $105,000.00)
• Option Period II (01 July 2028 – 30 June 2029):
  • CLIN 2001: Preventive Maintenance (FFP, 12 Months)
  • CLIN 2002: Unscheduled Maintenance (Labor Hours, 2080 Hours)
  • CLIN 2003: Repair Parts (Time & Material, Government Plug Estimate: $110,000.00)
• Pricing Notes:
  • CLINs 0002, 1001, and 2001 prices include all labor, parts, inspections, and certifications.
  • Total Evaluated Price calculation includes FFP and Labor Hour CLINs multiplied by quantity, and the Government-provided Not-to-Exceed (NTE) amounts for T&M Repair Parts CLINs.

Bidders must use this schedule to understand the structure of the contract pricing. They need to propose prices for the Firm-Fixed Price (FFP) and Labor Hour (LH) CLINs. The Time & Material (T&M) CLINs for repair parts have a "Government Plug" NTE amount and are not to be proposed by the bidder, but are subject to funding availability and may change. This document is critical for developing a compliant and competitive proposal.