4110--691/GLA_ ULTRALOW FREEZER - RESEARCH
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotations for an -86C Ultra-Low Temperature Freezer and associated accessories for the VA Greater Los Angeles Healthcare System. This is a combined synopsis/solicitation (RFQ) issued as a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offers are due by February 27, 2026, at 8:00 am PST.
Scope of Work
The VA requires one PHC Corporation of North America/PHCBI -86C Upright Freezer, VIP ECO Series (MDF-DU702VH-PA), or an equal product, with specific salient characteristics. The requirement includes:
- One -86C Upright Freezer (25.7 cu.ft., 208/230V, HC Refrigerant, Touch Panel, EnergyStar, 5-year warranty).
- Twelve fixed side access racks for 2" fiberboard boxes.
- One LabSVIFT Wireless (Wi-Fi) Monitoring System transmitter and interface board.
- Annual hosting fees for the LabSVIFT web service.
Salient characteristics for the freezer include specific dimensions (729L volume), 3 stainless steel shelves, natural refrigerant, dual 750W variable speed compressors, painted steel exterior/interior, two standard insulated inner doors, EZlatch door handle, self-diagnostic alerts, LCD touch screen control, microprocessor with USB data retrieval, cryostorage box capacity (up to 576 two-inch boxes), dual vacuum releases, settable temperature range (-40°C to -86°C), temperature uniformity (+/- 5°C), 220V power, ISO certifications, and white glove delivery.
Contract & Timeline
- Contract Type: Request for Quotation (RFQ) for commercial items.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 333415 (1250 employees size standard).
- Delivery: Within 90 days after receipt of order (ARO) to the VA Greater Los Angeles Healthcare System warehouse.
- Warranty: Five (5) year full parts and labor warranty required.
- Questions Due: February 19, 2026, 1:00 pm PST.
- Offers Due: February 27, 2026, 8:00 am PST.
Submission & Evaluation
Offers must be submitted electronically via email to Rochelle.Malveaux@va.gov, referencing solicitation number 36C26226Q0357. Late offers will not be considered. Required submission items include:
- Vendor Information with SAM UEI.
- Concurrence/non-concurrence with solicitation terms.
- Specification of offered item's manufacturer and part number.
- Authorized Distributor Letter/Memo from the manufacturer.
- Proof of Buy American Act and Trade Agreement Act compliance.
- Quote on company letterhead with POC contact information and expiration.
- Country of Origin of items.
- Completed Certification of Compliance (Attachment C) and VAAR 852.219-76 Notice of Limitations on Subcontracting.
- Completion of columns F-K of Attachment A (Brand Name or Equal) demonstrating how equivalent products meet salient characteristics.
Evaluation will be based on the lowest priced quotation that meets all requirements and is both responsive and responsible. Acceptability of equipment will be verified by designated evaluators to ensure