4110--Countertop Ice and Water Dispenser

This is a combined synopsis/solicitation set aside for Total Service-Disabled Veteran-Owned Small Business for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q0162

The Department of Veterans Affairs Phoenix Healthcare System is looking to purchase lead aprons and accessories equivalent to the items listed below. The contractor shall furnish all supplies to VA Phoenix Healthcare System, 650 E Indian School Rd., Phoenix, AZ 85012 in accordance with section B.2 SALIENT CHARACTERISTICS under this solicitation. Shipping cost must be included in the total cost.

CLIN

DESCRIPTION

QTY

UOM

0001

Follett Champion 15 Countertop Ice and Water Dispenser Model# 15CI112A-IW-CL-ST-00 or equal

6

EA

0002

Follett Claris replacement filter cartridge for Champion dispensers or equal

6

EA

The solicitation will be in accordance with FAR part 12, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 333415, Size Standard 1,250 Employees. NMR is waived for the NAICS code in the solicitation and can be

verified at https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list. The Contractor Combined Synopsis/Solicitation Notice shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.

Please note system updates may lag policy updates. The System for Award Management

(SAM) may continue to require entities to complete representations based on provisions that are

not included in agency solicitations. Examples include 52.222-25, Affirmative Action

Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications

Commercial Products and Commercial Services. Contracting officers will not consider these

representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations

in SAM.

In advancement of Section 2 of Executive Order 14208, the removal of requirements related to

Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in

purchases of food service wares, including paper straws. In addition to removing requirements

related to Executive Order 14057, the attachment also reflects recent updates to Code of

Federal Regulation citations for the U.S. Department of Agriculture s BioPreferred® Program, a

statutory purchasing preference program.

Key solicitation milestones are:

Submit any questions regarding this procurement via email to Melissa.Ramirez8@va.gov no later than 10am Pacific Time Tuesday December 9th, 2025. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

Due to time constraints, responses to the solicitation shall be due on Tuesday, December 16th, 2025 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Melissa Ramirez, Contracting Specialist at Melissa.Ramirez8@va.gov with " 36C26226Q0162, Countertop Ice and Water Dispenser in the subject line. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.SAM.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

Additionally, The Limitation of Subcontracting VAAR 852.219-76 certification must be

completed and returned in its entirety with the offer. VA Notice of Limitations on

Subcontracting - Certificate of Compliance: To be eligible for evaluation and consideration for

award, offerors must return the entire Limitations on Subcontracting Certificate of Compliance

clause containing a fully completed certification at the time offers are due or the offer will be

rejected and not forwarded for evaluation. In addition to completing the offeror fill-in

requirements for this clause, offerors must insert the offeror s name in the brackets containing

the following verbiage [Insert Name of Offeror] to have a fully completed certification. Failure

to submit a completed and signed certification with the offer will render the offer

ineligible for award and will result in the offer not being considered. No exceptions will be

made.

If you are a manufacturer: A manufacturer (the clause uses the term other than a

nonmanufacturer ) must check paragraph (a)(1)(i) agreeing that it will not pay more than 50%

of the amount paid by the government to it to firms that are not certified SDVOSBs . . . or

certified VOSBs as listed in the SBA certification database. A manufacturer must also check

paragraph (a)(2)(i) to indicate that it is the manufacturer or producer of the end item being

procured and that the end item is manufactured or produced in the United States.

If you are a nonmanufacturer: A nonmanufacturer must check paragraphs (a)(1)(ii), ALL

appropriate boxes under (a)(2)(ii), AND (a)(2)(iii). Please note if checking section (a)(2)(ii)

Nonmanufacturer, subsequent box three "The offeror certifies that it will take ownership or

possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with

industry practice still applies if items being offered will be drop shipping from OEM, the offeror

is ensuring items are delivered within industry practice.

All offerors MUST complete and/or provide following:

A complete quote/pricing with estimated lead time.

The brand name and model number of offering. If offer is an equal to, offeror quotations must demonstrate and submit documentations proving that their offer meets or exceeds ALL the salient characteristics included in this solicitation, otherwise, they will be considered nonresponsive and not be considered for award.

A fully completed and signed certification of C.6 VAAR 852.219-76 VA Notice of

Limitation on Subcontracting Certificate of Compliance for Supplies and Products.

If applicable, please complete E.6 52.225-2 BUY AMERICAN CERTIFICATE.