4110--Pharmacy Refrigerators for the TVHS VA Medical Center (Nashville Campus)

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the Department of Veterans Affairs (VA) Network Contracting Office 9 (NCO 9) to procure Thermo Scientific Pharmacy Refrigerators. The acquisition is a small business set-aside and is for brand name products, with a requirement to provide salient characteristics for any proposed equivalent items.

• Procurement of Thermo Scientific TSX Series High-Performance Pharmacy Refrigerators.

• Specific models required: TSX2305PA (23 cu. ft.) and TSX1205PA (11.5 cu. ft.).

• Detailed salient characteristics are provided, including dimensions, temperature maintenance (3-8 degrees Celsius), alarm features, LCD screen for logs/graphs, NEMA 5-15 plug type, and energy efficiency.

• Refrigerators must fit through standard pharmacy entry doors (max 34" Width, 83" Height).

• Medications and Vaccines are to be stored within these units.

• Contract Type: Not explicitly stated, but implied to be a purchase order or similar for commercial items.

• Period of Performance (Base Contract): April 1, 2026, to June 30, 2026.

• Estimated Value: Not stated.

• Proposal or quote submission instructions:

  • Quotes are due by March 30, 2026, at 10:00 a.m. CST.
  • Electronic submissions only to delaney.dickey@va.gov.
  • Attachments must be readable via Microsoft Office or Adobe PDF, with a 5MB email limit (multiple emails allowed).
  • Quotes must include "pricing information", "Technical Capability", "Delivery date", and "Verified Small Business status in SBA".
  • Offerors must be registered in SAM.gov.

• Evaluation criteria:

  • Basis for Award: Most advantageous to the Government, considering price and other factors.
  • Evaluation Factors: Technical/Quality, Pricing, and Delivery date.

• Key deadlines:

  • Questions due: March 26, 2026, by 10:00 am CST.
  • Offers due: March 30, 2026, by 10:00 a.m. CST.

• This acquisition is a small business set-aside.

• Offerors must provide verified Small Business status in SBA.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference. FAR 52.212-5 is attached.

• Questions must be submitted via email only; verbal inquiries will not be accepted.

• Offerors must provide a technical capability statement (max 5 pages) and pricing schedule.

• The Government reserves the right to award without discussions.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for Pharmacy Refrigerators for the TVHS VA Medical Center (Nashville Campus).

• The specific requirements for the pharmacy refrigerators are detailed in the attached RFQ document and related attachments.

• Not specified in the provided text.

• Instructions for submission and evaluation criteria are detailed in the attached RFQ document.

• Response Date/Time/Zone: 03-30-2026 10:00 AM CENTRAL TIME, CHICAGO, USA.

• Not specified in the provided text.

• The solicitation number is 36C24926Q0148.

• The contracting office is located in Murfreesboro, TN (ZIP Code 37129).

• Product Service Code: 4110

• NAICS Code: 333415

• Point of Contact: Delaney Dickey (delaney.dickey@va.gov)

• Referenced attachments include the RFQ document itself and "P03 - FSS LSJ - Pharmacy Refrigerators."

Solicitation / RFP / RFQ

This document is a Justification for Limiting Sources (LSJ) for the Department of Veterans Affairs, Network/Program Contracting Office NCO9. It outlines the need for four pharmaceutical storage refrigerators to support new activations in the TVHS catchment area, specifically for new Community Based Outpatient Clinics (CBOCs).

• Four pharmaceutical storage refrigerators (TSX2305PA, TSC REF PHARM 23CF 120V/60HZ, and one TSX1205PA).

• Refrigerators must be pharmacy-grade for medication storage.

• Must fit through pharmacy entry doors (max 34" Width and 83" Height).

• External dimensions must not exceed 38" Deep, 57" Width, 79" Height.

• Internal dimensions must be at least 20" Deep, 19.8" Width, 52" Height.

• Must have 4-5 pull-out basket shelves for medications/vaccines.

• Must maintain a temperature of 2-8 degrees Celsius (36-46 degrees Fahrenheit) 24/7.

• Must have an audible alarm for temperature deviations.

• Must have an LCD screen for temperature logs/graphs.

• Plug type: NEMA 5-15; Electrical Requirements: <120V, <15 Amps.

• Energy efficient.

• Ideally a 1-2 year manufacturer's warranty.

• Brand name requirement due to specific space limitations and the need to safely store pharmaceutical products without temperature excursions.

• Estimated value: $26,045.96.

• Order against FSS Contract Number.

• The document lists four potential contractors with their respective FSS contract numbers: MG Scientific, INC (GS-07F-154CA), The Office Group INC (47QSEA20D004W), Franklin Young International, Incorporated (GS-07G-0636W), and Fisher Scientific Company, LLC (GS-07G-161BA).

• This document is a justification for limiting sources, not a full solicitation. The RFQ will be posted on e-Buy.

• A similar requirement in FY25 was competed using FAR Part 8 with a small business set-aside. This justification is for a brand name item.

• The authority cited is FAR 8.405-6, specifically for "Items peculiar to one manufacturer."

• This buy is estimated to exceed $25,000.