4110--Sources Sought - Brand Name Only Traulsen ROLL-IN FRIDGE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Hudson Valley VA Medical Center (Montrose), is soliciting proposals for the brand-name-only purchase of five (5) Traulsen Double Door Roll In Refrigerators. This requirement is a Total Small Business Set-Aside and aims to replace existing end-of-life units and ensure equipment consistency. Quotations are due by February 2, 2026, at 13:00 EST.
Scope of Work
The requirement is for five (5) Traulsen Double Door Roll In Refrigerators, Part Number: RR232L-COR01. Key specifications include: 74.3 cu. ft. capacity, self-contained refrigeration, stainless steel exterior and interior, standard depth cabinet, full-height doors, acceptance of 66" high racks, cabinet lighting, locking hasp, mesh screen, lexan control cover, microprocessor controls, 1/2 HP, cETLus, ETL-Sanitation, NEMA 5-15P, and 115 Voltage. The purchase includes a 6-year Parts & Labor warranty and a 7-year Compressor warranty. Delivery is FOB Destination to the Franklin Delano Roosevelt Hospital - Montrose, NY.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Total Small Business (FAR 19.5)
- NAICS Code: 333415 (Refrigeration Equipment, 1,250 employees size standard)
- Period of Performance: 30 Days After Award
- Quotation Due: February 2, 2026, 13:00 EST
- Published Date: January 26, 2026
Submission & Evaluation
Quotations must be submitted via email to Janelle.Bonafede@va.gov. Evaluation will be based on Technical Capability and Price. Offerors must include a statement accepting all solicitation terms and conditions. Questions should also be submitted in writing to the contracting officer.
Compliance Requirements
Bidders must complete and submit the following critical certifications:
- VA Notice of Limitations on Subcontracting (852.219-76): Requires certification of compliance with subcontracting limitations (e.g., not more than 50% of contract value to non-VIP-listed SDVOSBs/VOSBs) and adherence to the non-manufacturer rule if applicable.
- Buy American Certificate (FAR 52.225-2): Requires certification of domestic content for end products and critical components, ensuring compliance with the Buy American Act.
Additional Notes
This is a brand-name-only requirement for Traulsen refrigerators. A Justification for Other than Full and Open Competition (JOFOC) was approved, citing the need for brand consistency, existing staff training, and standardized maintenance protocols. The specific model RR232L-COR01 is required to ensure food safety compliance and replace existing units.