4120--544-26-3-5088-0354/HVAC PARTS (VA-26-00063284)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the WJB Dorn VA Medical Center in Columbia, SC, is soliciting bids for HVAC Cooling Chassis Units. This is a Brand Name Only requirement for Islandaire Model EZ15A7KFA1K14AB units. The acquisition is a supply-only, Firm-Fixed-Price contract, set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Quotes are due May 11, 2026, at 12 PM EST.
Scope of Work
This opportunity requires the procurement of 20 Islandaire Cooling Chassis Units, Model Number: EZ15A7KFA1K14AB. The units must be new, unused, and in original manufacturer packaging. Key specifications include a cooling capacity of 14,500 BTU, 277 Volts electrical requirement, and compatibility with existing wall HVAC systems. No installation or services are included, and no substitutes or alternate products will be accepted.
Contract Details
- Contract Type: Firm-Fixed-Price
- Delivery: Within 6-8 weeks After Receipt of Order (ARO)
- Delivery Location: WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209
- Set-Aside: This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offerors must be registered and certified as an SDVOSB in the SBA VetCert database at the time of offer submission and award.
Submission & Evaluation
- Submission Method: Electronic submission via email to Jessica.Cummings3@va.gov.
- Quote Format: A single, complete PDF document is required, including:
- A signed SF 1449 (acknowledging any amendments).
- A detailed Price Schedule matching the SF-1449.
- Technical Acceptability documentation (e.g., manufacturer, model, spec sheet).
- Required Representations (proof of active SAM registration and verified SDVOSB status).
- A copy of the authorized reseller letter.
- File Naming Convention: RFQ_Response_[CompanyName].pdf
- Questions Deadline: May 6, 2026, 12 PM EST.
- Response Due Date: May 11, 2026, 12 PM EST.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).
- Award Basis: Award will be made to the lowest priced, technically acceptable, and responsible SDVOSB offeror. Failure to comply with submission requirements may lead to disqualification.
Contact Information
- Contract Specialist: Jessica Cummings
- Email: Jessica.Cummings3@va.gov
- Phone: (803) 776-4000 x7801