4120--HVAC Replacement Parts
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 7 (36C247), is soliciting proposals for the supply of twenty (20) Brand Name Only HVAC Cooling Chassis Units for the Columbia VA Medical Center in Columbia, SC. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due May 11, 2026, at 12 PM EST.
Scope of Work
The requirement is for the purchase of twenty (20) Islandaire EZ15A7KFA1K14AB Cooling Chassis Units. These units must have a cooling capacity of 14,500 BTU, operate at 277V, and be compatible with existing wall-mounted HVAC systems and hot water coil heating configurations. No modifications to existing infrastructure or wall sleeve assemblies are permitted. Only new, commercial-grade equipment will be accepted. This is a supply-only requirement; installation will be performed by VA staff.
Contract Details
- Contract Type: Firm-Fixed-Price
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Product: Islandaire EZ15A7KFA1K14AB Cooling Chassis Units (Brand Name Only)
- Quantity: 20 Each
- Delivery: Within 6-8 weeks After Receipt of Order (ARO) to Columbia VA Medical Center, Columbia, SC 29209.
- Warranty: Standard manufacturer warranty required.
Submission & Evaluation
Offerors must submit a complete PDF via email to Jessica.Cummings3@va.gov. The submission must include a signed SF 1449, a price schedule, manufacturer specification sheets, and documentation of active SAM registration and verified SDVOSB status in VetCert. An authorized reseller letter is also required. The file should be named RFQ_Response_[CompanyName].pdf.
Questions are due by May 6, 2026, 12 PM EST.
Proposals are due by May 11, 2026, 12 PM EST.
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to a responsible SDVOSB offeror. Offerors must acknowledge Amendment 0001.
Key Contact
Jessica Cummings, Contract Specialist Email: Jessica.Cummings3@va.gov Phone: (803) 776-4000 x7801