4120--Equipment: Portable AC Units
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Lake City VA Medical Center, is soliciting quotations for ten (10) portable air conditioning units and ten (10) ceiling tile duct kits. This requirement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. These units are crucial for maintaining climate control during air handler breakdowns, extended maintenance, or construction projects. Quotations are due by April 2, 2026, at 5:00 PM ET.
Scope of Work
The requirement is for ten (10) portable AC units with a minimum cooling capacity of 12,000 Btu/h, programmable control, 1 phase 115V, centrifugal fans, R410-A refrigerant, hermetic rotary compressor, 5-gallon condensate tank, 65-95 degree operating range, and a maximum sound level of 61 dB(A). Additionally, ten (10) 12-inch diameter, 2'x2' ceiling tile duct kits with 8' flex are required. These units will provide temporary cooling when primary air handlers are inoperable.
Contract & Timeline
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Contract Type: Firm-Fixed-Price (contemplated)
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)
- Place of Performance: Lake City VA Medical Center, 619 S. Marion Ave, Lake City, FL 32025
- Quote Submission Due: Thursday, April 2, 2026, by 5:00 PM ET
- Questions Due: Monday, March 30, 2026, by 11:30 AM ET
Submission & Evaluation
Quotations must be submitted via email only to scott.brickey@va.gov. The email subject line must include the RFQ number (36C24826Q0495) and the company name. Award will be made on a best-value basis, with Technical and Delivery factors considered more important than Price.
Additional Notes
Delivery is anticipated within 30 days after receipt of order (ARO). Deliveries are accepted Monday-Friday (excluding National Holidays) between 8:00 AM and 4:30 PM at the Lake City VA Medical Center. All questions must be submitted in writing via email; phone call questions will not be accepted. The Contracting Officer is Scott Brickey (scott.brickey@va.gov, 352-283-2837).