4140--CTX Vent Hoods
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Central Texas Veterans Health Care System (CTVHCS), is seeking quotes for the purchase and installation of three (3) residential-style kitchen vent hood systems at the Doris Miller VA Medical Center in Waco, TX. This is an unrestricted combined synopsis/solicitation (RFQ). Quotes are due March 16, 2026, by 10:00 AM CST.
Scope of Work
The requirement includes the installation of three domestic cooking hoods with a minimum 500 CFM airflow, matching cooking surface width, and grease baffles. Each system must include an automatic fire suppression system (listed for household cooking appliances with remote manual operation), automatic power/fuel shutoff upon activation, and an electrical deactivation/timer switch (max 120 minutes) with a lock or restricted area switch.
Additional deliverables include providing operation/maintenance manuals, wire/service diagrams, personnel training, and yearly inspection/maintenance documentation. All work must comply with industry standards, require certified personnel, and adhere to IBC, NEC, NFPA, IMC, ADA, and VA guidelines, including Infection Control Risk Assessment (ICRA) requirements. The contractor is responsible for protecting adjacent materials, repairing any damage, disposing of demoed materials, and performing aesthetic repairs (paint, drywall, tile). Compliance with safety regulations (OSHA, VHA, DOD), submission of a safety plan, obtaining necessary licenses/permits, and a one-year warranty on work are also required.
Contract Details
- Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Unrestricted (Full and Open Competition)
- NAICS Code: 333413 (Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing)
- Size Standard: 500 Employees
- FSC/PSC: 4140 (Fans, Air Circulators, And Blower Equipment)
- Period of Performance: April 1, 2026 - September 30, 2026
- Place of Performance: Doris Miller VA Medical Center, 4800 Memorial Drive, Waco, TX 76711
Submission & Evaluation
- Technical Questions Due: March 9, 2026, 10:00 AM CST
- Site Visit: March 4, 2026, 10:00 AM CST (Doris Miller VA Medical Center, Building 7 loading dock)
- Quotes Due: March 16, 2026, 10:00 AM CST
- Submission: Via email to Jose Campa (jose.campa@va.gov) with the subject line "Quote - 36C25726Q0317, CTX Vent Hoods - Contractor Name".
- Required Documents: Completed SF-1449 (blocks 17a, 17b, 30a-30c), pricing in the Price/Cost Schedule, and a technical quotation package including an implementation plan and a narrative demonstrating capability.
- Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are considered equal to Price. Award will be based on a comparative evaluation in accordance with Simplified Acquisition Procedures (FAR 12).
- Mandatory: Offerors must have active SAM.gov registration and include a statement accepting the solicitation's terms and conditions without modification.
Contact
- Primary Point of Contact: Jose Campa, Contracting Officer, Jose.Campa@va.gov