437-22-108 Place Chilled Water Pumps on Epower

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish all labor, materials, and equipment to place chilled water pumps on emergency equipment branch power at the Fargo VA Healthcare System campus.

• Installation and commissioning of a new automatic transfer switch for five (5) 40 hp chilled water pumps (CHWP #1-5) in BE-27 mechanical room.

• Modification of existing power distribution to support emergency power for CHWP #1-5, including panelboard conversion and feeder rerouting.

• Re-powering of pumps #8 and #9 from a different motor control center (MCC) and rerouting of associated conduit and wire.

• Re-powering of pumps #12/#13 from a spare breaker in switchboard 09_SB_EB-2, involving rerouting of conduit and wire.

• Re-powering of pumps #14/#15 from a spare breaker in switchboard 09_SB_EB-2, involving rerouting of conduit and wire.

• Re-powering of pumps #16 and #17 via two new 90A circuits from panelboard 01_PB_EB13, including disconnection and removal of existing wiring.

• Re-powering of pumps #18/#19 via two new 80A circuits from panelboard 01_PB_EB10S2, including rerouting of conduit and wire.

• Compliance with NEC, VHA Directive 1028, federal, state, and local codes, and NFPA requirements.

• Minimizing impact on hospital services and coordination with other contractors.

• Adherence to specific electrical safety standards (NEC, NFPA 70E, NETA, IEEE).

• Implementation of Infection Control Risk Assessment (ICRA) Level II and Interim Life Safety Measures (ILSM).

• All electrical work to be performed by a certified electrician.

• 3-week notification and approval required for all electrical shutdowns.

• Lock Out Tag Out (LOTO) procedures required.

• Submission of a phasing plan for review and approval.

• Provision of a digital construction application (e.g., Procore) for tracking activities.

• Submission of daily logs, product data, as-built drawings, certification reports, testing reports, progress documentation, warranties, and operation and maintenance manuals.

• Duration of Work: 270 days for all construction.

• Key Milestones: Contract Award (D), Notice to Proceed (D+10), Construction Start (D+61), Construction Completion (D+270).

• Locations: Fargo VA Healthcare System campus, specific rooms and buildings mentioned (BE-27, BA-01, BA-65A, BD-70, 2D-12, 3E-08).

• Offerors must verify field conditions during a pre-bid site walk.

• Off-hours shift work is preferred and may be required.

• Express written acceptance of risk required for any live electrical work.

• Job Safety Analysis (JSA) Worksheet required prior to shutdown.

• Some work may require confined/enclosed space conditions and training.

• Progress documentation detailing all connections and labels to be provided.

• Project completion contingent on station's go-live date and potential modifications for additional needs.

Questions & Answers / Clarifications

This document is a template for recording questions and answers related to a solicitation. It is intended to facilitate clarification of solicitation requirements and provide official responses to vendor inquiries.

This document provides a structured format for submitting and responding to up to 20 questions. Each question can be associated with a specific "SOW Reference" for clarity. The columns provided are for the question number, the SOW reference, the question itself, and the official answer.

This template serves as a tool to gather and disseminate clarifications. The answers provided within this document, once completed, will inform bidders on specific aspects of the solicitation, potentially impacting proposal preparation and submission.

Form / Attachment / Pricing Sheet

This document contains the "BID Drawings" for the "Place Chilled Water Pumps on Emergency Power" project at the Fargo VA Health Care System. It provides detailed architectural and electrical plans necessary for bidders to understand the scope of work, existing conditions, and proposed modifications.

• Sheet Index: Lists all included drawings (Cover Sheet, Basement Floor Plans - Demolition and New Work, Second Floor Plan - Demolition & New Work, Third Floor Plan - New Work, Calculations, and Electrical Riser Diagrams).
• Site Plan: Shows the overall layout of the Fargo VA Health Care System campus.
• Floor Plans (Demolition & New Work): Detailed plans for Buildings 1, 9, and 46, illustrating existing electrical equipment to be removed and new equipment to be installed, including specific locations of pumps, panels, switchgear, and conduits.
• Equipment Identification: A key for electrical equipment designators and types.
• General Notes: Outlines requirements for working on electrical systems, service interruptions, temporary feeders, conduit installation, and minimizing downtime.
• Keynotes: Specific instructions and details related to demolition and new work for various circuits, panels, and equipment.
• Calculations: Includes service load calculations for generators, short circuit data, and voltage drop calculations.
• Electrical Riser Diagrams: Illustrates the electrical distribution system for Buildings 1 and 46.

These drawings are critical for bidders to accurately assess the scope of work, identify all existing and new electrical components, understand the power distribution system, and calculate the resources required for the project. They directly inform proposal development, including material take-offs, labor estimates, and technical approach.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which serves as a wage determination for building construction projects in Cass County, North Dakota. It specifies the prevailing wage rates and fringe benefits for various labor classifications.

• General Decision Number: ND20260013, dated 01/30/2026.
• Superseded Decision Number: ND20250013.
• Geographic Area: Cass County, North Dakota.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Labor Classifications and Rates: Lists specific trades (e.g., Boilermaker, Bricklayer, Electrician, Ironworker, Plumber, Sheet Metal Worker, Laborer, Operator) with their corresponding hourly wage rates and fringe benefits.
• Effective Dates: Various dates are listed for different classifications, indicating when these rates became effective.
• Executive Order Notes: Includes information regarding Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Establishing Paid Sick Leave for Federal Contractors), outlining requirements for contractors.
• Wage Determination Appeals Process: Details the procedures for appealing wage determinations.

This document is crucial for bidders to understand the labor costs associated with the construction opportunity. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, ensuring compliance with federal labor laws. Bidders must factor these wage rates into their cost proposals to ensure accurate and compliant bids.

Solicitation / RFP / RFQ

This solicitation is for the "Place Chilled Water Pumps on Emergency Power" project at the Fargo VA campus. The contractor will furnish all labor, materials, and equipment to place the chilled water pumps on emergency equipment branch power. The work must comply with the Statement of Work, contract documents, drawings, specifications, federal, state, and local codes, NEC, VHA Directive 1028, and NFPA requirements.

• Installation of chilled water pumps on emergency equipment branch power.

• Compliance with all applicable codes, standards, and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 calendar days after notice to proceed.

• Estimated Value: Not explicitly stated, but the magnitude of construction cost is estimated between $250,000.00 and $500,000.00.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a $19 Million small business size standard.

• Proposal Submission Deadline: Monday, March 16, 2026, by 10:00 AM CST.

• Submission Method: Email to Dwayne Brauch at dwayne.brauch@va.gov. Subject line: "437-22-108 Place Chilled Water Pumps on Epower".

• Bid Opening: Public bid opening via teleconference on Monday, March 16, 2026, at 10:00 AM CST.

• Evaluation Criteria: Award will be made to the responsible bidder whose bid is most advantageous to the government, considering only price. The low price will be evaluated to confirm it is fair and reasonable.

• Offer Acceptance Period: 90 calendar days after the date offers are due.

• NAICS Code: 238210 with a $19 Million small business size standard.

• The solicitation does not explicitly state a set-aside, but the NAICS code and size standard suggest potential small business considerations.

• A site visit is scheduled for February 23, 2026, at 10:00 AM CST at the Fargo VA Health Care System.

• Technical questions are due by March 2, 2026, 10:00 AM CST, and must be submitted via email.

• Bidding materials are available on SAM.gov.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (SF 24).

• Performance and payment bonds (SF 25 and SF 25A) are required within 10 calendar days after award.

Form / Attachment / Pricing Sheet

This document is VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as prescribed in 819.7011(b) and the solicitation.

• Services: Contractor will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction: Contractor will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• Special Trade Construction: Contractor will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. (This box is checked in the provided document).
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Consequences: False certifications can lead to criminal, civil, or administrative penalties. Failure to comply with subcontracting limitations may result in remedial action.

This document is critical for bidders to understand the subcontracting restrictions applicable to the opportunity. Failure to complete and submit this certification will render an offer ineligible for award. Bidders must ensure their proposed subcontracting plan adheres to the specified percentages based on the contract type (services, general construction, or special trade construction).

Form / Attachment / Pricing Sheet

This document, "Attachment C - 437-22-108 Specifications as of 2-12-26.pdf", appears to be a set of specifications related to the "Place Chilled Water Pumps on Emergency Power" opportunity (437-22-108). It details the technical requirements and standards for various aspects of the project.

• Table of Contents: Outlines the structure of the specifications, covering divisions such as General Requirements, Thermal and Moisture Protection, and Electrical.
• Division 00 - Special Sections: Includes a "List of Drawing Sheets" (Section 00 01 15), referencing specific drawings for the project.
• Division 01 - General Requirements: Covers general project requirements, safety, quality control, construction security, operations, and alterations.
• Division 07 - Thermal and Moisture Protection: Includes specifications for firestopping.
• Division 26 - Electrical: Details requirements for electrical installations, including low-voltage power conductors, grounding and bonding, raceways, automatic transfer switches, and commissioning of electrical systems.
• Safety Requirements (Section 01 35 26): A comprehensive section detailing safety protocols, accident prevention plans, training, inspections, personal protective equipment, and specific safety measures for various activities (e.g., fall protection, electrical work, confined space entry).
• Commissioning of Electrical Systems (Section 26 08 00): Outlines the process for commissioning electrical systems, including pre-functional checklists, contractor tests, and functional performance testing.

This document is crucial for bidders as it defines the technical specifications, safety requirements, and quality control standards that must be met for the "Place Chilled Water Pumps on Emergency Power" project. Understanding these specifications is essential for accurately estimating costs, developing a compliant proposal, and executing the work successfully. Bidders should pay close attention to the electrical, firestopping, safety, and commissioning requirements to ensure their proposed solution meets all contractual obligations.

Solicitation / RFP / RFQ

This is a presolicitation notice for a firm-fixed-price construction contract to "Place Chilled Water Pumps on Emergency Power" at the VA Fargo VAMC in Fargo, North Dakota. The Department of Veterans Affairs (VA) intends to issue an Invitation for Bid (IFB) under Federal Acquisition Regulation (FAR) Part 14 and 36.

• Furnish all labor, materials, and equipment to place chilled water pumps on emergency equipment branch power.

• Installation and commissioning of a new automatic transfer switch for five (5) 40 hp chilled water pumps (CHWP#1-5).

• Breaker location switching and replacement for pumps 8, 9, 12, 13, 14, 15, 16, 17, 18, and 19, including Motor Control Center (MCC) bucket swapping and relocation for pumps 8 and 9.

• Demolition, intercepting, rerouting, and installation of necessary conduit and wire to connect to emergency equipment branch power.

• Replacement of all necessary devices, cabling, and conduit as needed per specifications.

• Testing of all installed equipment per NEC, NETA, and IEEE standards.

• Compliance with all contract documents, drawings, specifications, federal, state, and local codes, and NFPA requirements.

• Contract Type: Firm-fixed-price.

• Period of Performance: 270 calendar days from Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $250,000.00 and $500,000.00.

• Invitation for Bid (IFB) planned for issuance on or about February 6, 2026.

• All bids will be due on March 6, 2026, at 2:00 PM CST.

• Further details on dates, events, locations, and site visit will be available in the solicitation.

• The solicitation will be available for download at SAM.gov.

• This acquisition is a TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE.

• Bidders must be registered and certified as an SDVOSB in the Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov.

• Only bids from verified SDVOSBs at the time of bid submission will be deemed responsive.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 million.

• Bidders must represent to the Contracting Officer that they are a small business concern under the assigned NAICS code.

• This notice is for informational purposes only and is not a request for submission of bids.

• A 60-day window exists after the Post Award Conference and prior to NTP for badging-related submission and processing.

• Interested bidders are responsible for obtaining all bidding documents and monitoring SAM.gov for changes.

• All questions must be submitted in writing via email to dwayne.brauch@va.gov. Telephone inquiries will not be answered.