6685--Boiler Interface Display - Minneapolis VA Health Care System

Solicitation / RFP / RFQ

This document details a sole source contract award for four (4) Boiler Interface Displays for the Energy Center at the Minneapolis VA Health Care System (MVAHCS). The procurement is brand-specific for displays compatible with existing Cleaver Brooks boilers (models DL-68-RH and DL-72-RH).

• Four (4) Preferred Instruments Operator Interface Terminal Displays – BMU-OIT15X-W.

• Technician travel, installation, programming, and operations checks.

• Training on the equipment.

• One (1) year warranty on the equipment.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year with no option years.

• Award Amount: $46,908.00.

• Award Date: 06-12-2026.

This is a sole source award, not a solicitation requiring proposal submissions. The award was made under the authority of FAR 13.201-1 (Only one responsible source).

This procurement was conducted as a sole source award to Simoneau & Sterling Midwest Corp, as they are the only authorized provider of these specific Boiler Interface Displays for the Midwest Region, designated by the manufacturer, Preferred Utilities Manufacturing Corporation. Market research did not identify any other authorized providers, including SDVOSB and VOSB entities under NAICS code 334512.

• The place of performance is the Minneapolis VA Medical Center, One Veterans Dr., Minneapolis MN 55417-2309.
• NAICS Code: 334512 with a size standard of 650 employees.
• The contracting office is Network Contracting Office 23, located at 1303 5th Street, Suite 300, Coralville, IA 52241.
• Point of Contact: Brian Whalen, Contract Specialist, brian.whalen-crichton@va.gov.

Solicitation / RFP / RFQ

This document is a Notice of Intent to award a sole source contract for Boiler Interface Displays to Simoneau and Sterling Midwest Corporation. The Department of Veterans Affairs (VA), Network Contracting Office 23, intends to award this contract under the authority of FAR 13.201-1, citing only one responsible source and no other supplies or services will satisfy agency requirements. The Minneapolis VA Health Care System (MVAHCS) requires four (4) brand-specific boiler interface displays for their Energy Center.

• Four (4) Preferred Instruments Operator Interface Terminal Displays – BMU-OIT15X-W.

• These displays are specific to Cleaver Brooks model DL-68-RH and DL-72-RH boilers installed at MVAHCS.

• The purchase includes technician travel, installation, programming, operations checks, training, and a 1-year warranty.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year with no option years.

• Estimated Amount: [REDACTED]

• This is a notice of intent, not a request for quotations.

• Interested parties may express interest by providing a capabilities statement by June 10, 2026, at 10:00 AM CST.

• Capabilities statements must provide clear and unambiguous evidence of capability.

• Verbal responses are not acceptable.

• If no viable responses are received by the deadline, the VA will negotiate solely with Simoneau Sterling Midwest Corporation.

• This procurement is intended as a sole source award to Simoneau Sterling Midwest Corporation.

• The justification is that Preferred Utilities Manufacturing Corporation, the boiler manufacturer, only allows their designated vendor (Simoneau Sterling Midwest Corp for the Midwest region) to provide supplies and installation for their proprietary equipment.

• Market research identified potential small businesses under NAICS 334512, but none are authorized providers of these specific displays by the manufacturer.

• Solicitation Number: 36C26326Q0390

• NAICS Code: 334512 (Size Standard: 650 employees)

• Product Service Code: 6685

• Place of Performance: Minneapolis VA Health Care System, 1 Veterans Dr, Minneapolis MN 55417.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 23, 1303 5th Street, Suite 300, Coralville IA 52241.

• Point of Contact: Brian Whalen, Contract Specialist (brian.whalen-crichton@va.gov).

Justification for Single Source Award

This document outlines the justification for a single-source award to Simoneau Sterling Midwest Corp for the purchase of four Preferred Instruments Operator Interface Terminal Displays (BMU-OIT15X-W) for Cleaver Brooks boilers at the Minneapolis VA Health Care System (MVAHCS).

• Four Preferred Instruments Operator Interface Terminal Displays – BMU-OIT15X-W.

• Technician travel.

• Installation, programming, and operations checks of equipment.

• Training.

• 1-year warranty on purchased equipment.

• The acquisition is for supplies and services over the micro-purchase threshold but not exceeding the simplified acquisition threshold.

• The award is intended to be a sole source award.

• The current boiler interface displays are non-functional and require replacement.

• The boilers are proprietary equipment manufactured by Preferred Utilities Manufacturing Corporation, which only allows their designated vendor to provide supplies and installation.

• Purchasing new boiler equipment is cost-prohibitive.

• Preferred Utilities Manufacturing Corporation has designated Simoneau Sterling Midwest Corp as their vendor for the Midwest region, including Minnesota.

• Third-party interface displays are not permitted due to the proprietary nature of the equipment.

• While 160 VOSBs and 145 SDVOSBs were identified under NAICS 334512, the proprietary nature of the existing equipment limits options.

• A sources sought was issued, and only Simoneau Sterling Midwest Corp responded.

• This document serves as a justification for a sole source award, not a solicitation for proposals.

• The award is intended for Simoneau Sterling Midwest Corp, a designated vendor.

• Neither the VA Rule of Two nor the SBA rule of two could be met.

• The solicitation number is 36C26326Q0390.

• The response date is May 14, 2026, at 17:00 Central Time.

• The Product Service Code is 6685 and the NAICS Code is 334512.

Sources Sought / Market Research

This document is a sources sought notice for market research purposes, seeking businesses capable of providing Boiler Interface Displays for the Minneapolis VA Health Care System. No contract awards will be made from this announcement.

• Replacement of four (4) current Operator Interface Displays with updated 15" displays.

• Displays must be compatible with Cleaver Brooks boilers: Models DL-68-RH (x3) and DL-52-RH (x1).

• Contractor shall supply all materials, tools, and labor for installation.

• Contractor shall provide programming/software installation for seamless integration.

• A minimum of one hour of training for boiler operators on the new displays.

• A 1-year warranty on parts and labor for the new displays.

• Vendors must submit information including their Unique Entity Identifier (UEI) and proof of capability.

• Responses must be emailed to brian.whalen-crichton@va.gov.

• Response Deadline: March 9th, 2026, 17:00 Central Time.

Vendors are requested to provide answers to the following:

• Socio-economic category.
• Manufacturer status and authorization (if not the manufacturer).
• Country of origin for supplies (FAR Provision 52.225-2(b)).
• Eligibility for ordering against existing government contracts (FSS, GSA, etc.).
• Compliance with 13 CFR 121.406 (b).
• Subcontracting plans (if applicable).
• Estimated shipping and delivery information (lead time).

Department of Veterans Affairs, Minneapolis VA Health Care System, 1 Veterans Dr, Minneapolis MN 55417-2309, USA.

• Solicitation Number: 36C26326Q0390

• NAICS Code: 332410

• Product Service Code: 4410

• Contracting Office: Network Contracting Office 23, Coralville, IA.

• Point of Contact: Brian Whalen, Contract Specialist (brian.whalen-crichton@va.gov)

• Potential applicability of FAR 52.219-14 (Limitations on Subcontracting) and VAAR 852.219-76 (Limitations on Subcontracting—Certificate of Compliance) if set-aside for small businesses.

• Potential applicability of VAAR 852.212-71 (Gray Market Items).