4460--Sources Sought - Air Filters - Rocky Mountain Regional VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is conducting market research through a Sources Sought Notice to identify potential sources for Air Filters for the Rocky Mountain Regional VA Medical Center in Aurora, CO. This is for information and planning purposes only and is not a solicitation. Responses are due by February 25, 2026, at 2:00 PM MT.
Purpose
This Sources Sought notice aims to determine the interest and capability of qualified sources to supply air filters. The VA also seeks to identify the socioeconomic size classification of potential suppliers and manufacturers. This market survey will inform future acquisition strategies and potential small business participation.
Scope of Work
The requirement is for the annual supply of air filters for Facilities Management Services at the Eastern Colorado Health Care System (RMRVAMC). These filters are essential for air handler units, fan coils, and HEPA banks. Key requirements include:
- Delivery of specified air filters on an as-needed/ordered basis.
- Compliance with ASHRAE Standards 170 and 52.2-2012 Addendum E and F.
- No minimum purchase quantity; freight and shipping costs must be included in unit prices.
- Contractor responsibility for all personnel, supplies, and equipment for delivery.
- Delivery within 7-10 business days to RMRVAMC, 1700 N. Wheeling Street, Aurora, CO 80045.
- Products must meet or exceed specifications of CAMFIL filters, with specific MERV ratings (9A, 13, 14, 14A), moisture resistance, and UL 900 fire rating. Some filters require a Five-star Energy Cost Index (ECI) rating.
Anticipated Contract Details
While this is a Sources Sought, the Draft Statement of Work outlines an anticipated period of performance including a Base Year (September 28, 2026 – September 27, 2027) and four Option Years, extending potentially through September 27, 2031. The anticipated NAICS code is 333413 (Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing).
Response Requirements
Interested companies must provide:
- Company Name, Address, Point of Contact (Name, Email, Phone), and SAM.gov UEI.
- Status regarding GSA/FSS Schedule or VA Contract, and "Made in the USA" status.
- Eligibility for small business programs (SB, HUBZone, 8(a), SDB, WO, SDVOSB, VOSB, Large Business, Other).
- Confirmation of employee count (not exceeding 500 for NAICS 333413).
- Confirmation of primary engagement in retail/wholesale trade and ownership/possession of items.
- Commitment to supply end items from a US small business manufacturer or waiver.
- Place of Manufacturer. Respondents are encouraged to include relevant information such as specifications, capability statements, and past experience. Do not include proprietary or sensitive information.
Key Dates & Contact
- Responses Due: February 25, 2026, by 2:00 PM MT.
- Submission: Email responses to Noaa.Lanotte@va.gov.
- Primary Contact: Noaa Lanotte, Contracting Officer, Noaa.Lanotte@va.gov, 303-712-5794.