4520--Hot Water Heater
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas, is conducting a Sources Sought / Request for Information (RFI) to identify potential sources for the procurement and installation of two (2) DHT STV-90030-10D-CU Vertical Steam-to-Water Heaters. This RFI aims to gather market research to establish the procurement strategy for a future solicitation, including potential set-aside options. Responses are due by June 18, 2026, at 11:00 AM Central Standard Time.
Scope of Work
The requirement includes the supply and installation of two DHT STV-90030-10D-CU vertical steam-to-water heaters, complete with associated steam, condensate, domestic water, controls, and safety devices. Key components include specific steam valve assemblies, condensate drain assemblies, and T&P relief valve packages. The scope also covers startup, commissioning, and comprehensive owner training. Installation tasks involve domestic water, steam, and condensate piping, dedicated electrical feeds, and integration with the Building Management System (BMS), compatible with Metasys Johnson Control and BAST. A standard one-year installation warranty covering workmanship, labor, and installation-related defects is required. A dedicated Project Manager will oversee the project, ensuring compliance and documentation.
Contract Details
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 333414 (Space and Water Heating Equipment Manufacturing) with a 500-employee size standard.
- Product Service Code (PSC): 4520 (Heating Equipment (except Warm Air Furnaces) Manufacturing).
- Set-Aside: This RFI is for market research to determine the appropriate procurement strategy, including potential set-aside designations (e.g., small business, SDVOSB, VOSB, HUBZone, 8A), sole source, or unrestricted.
Submission Requirements
Interested vendors must respond to specific questions, including:
- Whether requested items are manufactured by a small or large business, with documentation.
- Compliance with the Non-Manufacturer Rule (NMR), with documentation.
- Status as an authorized distributor with access to Original Equipment Manufacturer (OEM) parts, providing an authorized distribution letter. Grey market items are not accepted.
- Company contact information, business size, UEI, and CAGE Code.
- Proof of qualifications for small business concerns (SB, SDVOSB, VOSB, HUBZone, 8A).
- Identification of any Government Wide Agency Contract (GWAC), GSA Schedule, FSS, IDIQ, or BPA under which the company is available. Vendors are also encouraged to provide estimated market research pricing. Responses must be in Microsoft Word format, 8.5 x 11 inches, 12-point font, with 1-inch margins.
Response Submission
Responses are due by June 18, 2026, at 11:00 AM Central Standard Time. Submissions should be emailed to Tabitha.Crosby@va.gov with the subject line: "RFI 36C25626Q0922 – Hot Water Heaters".
Additional Notes
This is a sources sought notice only and not a solicitation, request for quote, proposal, or bid. The government will not pay for information submitted, and this notice does not commit the government to any acquisition approach. Information provided will be used solely for market research by the MEDVAMC Purchasing and Contracting Team.