4520--OR Steam Coil Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Connecticut Healthcare System, is seeking proposals for Steam Coil Replacement at the West Haven VA Medical Center. This is a Firm-Fixed Price contract issued as a Request for Quotation (RFQ), set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The project involves replacing a steam coil in Air Handling Unit 3 (AHU 3) serving the Operating Room Suite. Quotes are due February 25, 2026, at 10:00 AM EST.
Scope of Work
The contractor shall provide all labor, materials, equipment, tools, supervision, and disposal necessary to replace one steam coil in AHU 3, located in Building 1 Mechanical Room 4254, at the West Haven VAMC. This includes coordinating with VA personnel, safely shutting down utilities (LOTO procedures), removing the existing coil, furnishing and installing a new face-end bypass coil, reconnecting piping and electrical, performing leak checks, and system startup. Work is to be performed during regular business hours (Monday-Friday, 8:00 AM - 4:40 PM), unless otherwise coordinated. A minimum one-year warranty on all parts, labor, workmanship, and equipment is required.
Contract Details
- Contract Type: Firm-Fixed Price RFQ
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 238220 (Small Business Size Standard: $19.0 million)
- Place of Performance: VA Connecticut Healthcare System, West Haven VA Medical Center, 950 Campbell Avenue, West Haven, CT 06516
- Period of Performance: 90 calendar days from Notice to Proceed (NTP)
- Eligibility: Offerors must have a field service representative within 200 miles of the West Haven Campus and be Original Equipment Manufacturer (OEM) trained on the specific equipment model. Registration in System for Award Management (SAM) and VISTA is mandatory.
Submission & Evaluation
- Quotes Due: February 25, 2026, 10:00 AM EST
- Submission Method: Electronically via email to sheena.carlyle@va.gov
- Questions Deadline: February 23, 2026, 12:00 PM EST (submit in writing via email)
- Mandatory Pre-bid Walkthrough: February 02, 2026, 8:30 AM at West Haven VA Medical Center, Building 15.
- Evaluation Factors: Award will be made to the most advantageous offer to the Government, considering price and other factors. Evaluation criteria include:
- Price: Completion of Attachment 1 - Price Schedule.
- Past Performance: Provide 1-3 references of similar work using Attachment 2.
- Technical Capability: Demonstrate corporate experience, approach to meet PWS requirements, and technician qualifications. Subcontractor details must be provided if applicable.
- Offerors must include a completed copy of provision 52.212-3, Offeror Representations and Certifications.
Contact Information
- Point of Contact: Sheena Carlyle, Contract Specialist
- Email: sheena.carlyle@va.gov