460 | AcuDose Chemistry Dosing System and SCS Conveyor System for Washers

Solicitation / RFP / RFQ

This solicitation is for the "Brand Name Only AcuDose Chemistry Dosing System and SCS Conveyor System and installation" for the Wilmington VA Medical Center. The government is procuring two brand name only STERIS AcuDose Chemistry Dosing Systems and SCS Conveyor Systems, including all accessories, for installation during normal business hours. This effort aims to modernize equipment and maintain compliance with infection control, patient safety, and VA operational standards.

• Two (2) STERIS AcuDose Chemistry Dosing Systems for AMSCO 7052 HP Washer Decontamination Units.

• Two (2) SCS Conveyor Systems.

• SCS Panels and Mounting Kits for Acu-Dose System.

• SCS Conveyor System with self-docking transfer cart adapters.

• Installation services for SCS conveyor modules.

• First Year Preventive Care for AMSCO 7052HP equipment.

• Shipping and handling to the Wilmington VA Medical Center.

• All equipment must be new, manufacturer-certified.

• Installation includes uncrated, set-in-place, assembly, operational checkout, testing, and demonstration.

• Basic operational training and demonstration for VA staff.

• Contract Type: Firm Fixed Price (one-time contract, with the possibility of more than one contract).

• Period of Performance: Begins upon contract award and extends through completion of installation and acceptance.

• Delivery: Within 30-60 days from award date, including full installation.

• Quotes are due by March 20, 2026, 12:00 PM EDT.

• Quotes must be submitted via email to the POC listed in Block 7a of the SF 1449.

• Questions are due by March 13, 2026, 12:00 PM Eastern.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA), considering Technical Specifications, Price, and SDVOSB/VOSB Business Status.

• Offerors must provide an OEM authorization letter if not the OEM.

• Offerors must submit a completed SF 1449.

• Offerors must be registered in the System for Award Management (SAM).

• This acquisition is set aside for Small Business.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing).

• Size Standard: 1000 Employees.

• Brand name only requirement.

• No Government-Furnished Property will be provided.

• Security requirements (C&A) do not apply.

• Invoices must be submitted electronically via VA's Electronic Invoice Presentment and Payment System or an X12 EDI format.

Other / Unclassified

This document is a "Single Source Justification" for soliciting up to the Simplified Acquisition Threshold (SAT) under VHAPG Part 813.106. It justifies the procurement of specific items related to the AMSCO 7052HP Washer, which is used in the Sterile Processing Service (SPS) department of the Wilmington VA Medical Center for cleaning and decontamination of surgical instruments and medical devices.

This document explains why the government is pursuing a single-source procurement for the following items:

• AMSCO 7052HP Washer Accessories:
  • AcuDose Chemistry Dosing System (Part Numbers: FD598, FD643, FD642)
  • SCS Conveyor System (Part Numbers: SCSL053, SE602462)
• First Year Preventive Care Connect AMSCO 7052HP maintenance inspection program (Part Number: SE1016810045)

The justification states that STERIS is the only responsible source due to the proprietary nature of the AMSCO 7052HP Washer and its compatibility requirements. The document details the unique characteristics of the AcuDose system (proprietary design for chemistry containment and spill prevention) and the SCS Conveyor System (automated loading/unloading to reduce manual handling and improve ergonomics). The preventive care program is also specific to STERIS equipment. Market research confirmed that STERIS is the sole capable source for these specific items needed to support SPS operations. This information is relevant for potential vendors to understand the rationale behind the single-source award and the specific nature of the required equipment and services.