F109--36C24126Q0215 Water Management Program and Chemical Testing

Sources Sought Notice

This notice is issued to identify potential sources for a future requirement for a Water Management Program with Water Testing services for the Department of Veterans Affairs (VA) Boston Healthcare System. This is a pre-solicitation notice to gather market information and does not constitute a solicitation. A future RFQ solicitation may be issued.

The anticipated requirement includes:

• Development of a Water Management Program (WMP) for Sterile Processing Service (SPS) water systems, aligning with AAMI ST-108:2023, AORN guidelines, and VHA Directive 1116(2).

• WMP operations services, including facilitating meetings, maintaining documentation, recommending changes, and providing remote support.

• Implementation and operation of a Web-based Data Management System for recording, storing, and reporting water data, with features like 24/7 access, customizable reports, alerts, and data export.

• Supplemental Disinfection Equipment Service.

• The intended contract period is April 1, 2026, to March 31, 2031.

• Interested parties should respond to this Sources Sought Notice with a capabilities statement.

• Responses must include: Company name, Address, Size Standard, DUNS, Cage Code, TIN, Point of contact, NAICS Code 541380, Socioeconomic Status, proof of past performance (specific to services requested), and if applicable, a Letter of Intent from a subcontractor.

• Responses are due by March 17, 2026, 12:00 PM EST via email only to pamela.parham3@va.gov.

• Prospective firms must be registered in SAM.gov and VetCert.

• Vendors claiming Small Business status must be verified by the SBA.

• Vendors must be vendorized by completing Form 10091.

• The contractor must be an independent provider of water management services, not selling treatment chemicals, disinfection devices, or remediation services.

• The contractor's laboratory must have environmental microbiology accreditation.

• This notice is for informational purposes only to assist the VA in determining sources.

• Responses are not offers and do not obligate the government to award a contract.

• All interested offerors will need to respond to the actual solicitation when it is issued.

Solicitation / RFP / RFQ

This is a Sources Sought Notice (SSN) issued by the Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), for water testing services at the VAMC Boston Healthcare System (Jamaican Plain, West Roxbury, and Brockton Campuses). The SSN is for identifying potential sources for a future requirement and does not constitute a solicitation. The government may or may not issue a solicitation based on the responses received.

The specific requirements for water testing are not detailed in this notice, as it is for market research purposes. The future solicitation will outline the necessary services.

Not applicable at this stage. The government intends to award a single contract.

• Response Deadline: March 17, 2026, 12:00 PM Eastern Time, New York, USA.

• Submission Method: Responses must be emailed to pamela.parham3@va.gov.

• Subject Line: Must include "36C24126Q0215, Water Management Program."

• Information Provided: Responses should be complete and detailed to demonstrate the organization's qualifications.

• Prospective firms must be registered in SAM (www.sam.gov).

• Firms claiming Small Business status must be verified by the Small Business Administration (SBA) via VetCert.

• Vendors must be "vendorized" by completing Form 10091 at https://www.cep.fsc.va.gov/ to qualify for a VA contract.

• This notice is for informational purposes only and does not obligate the government to award a contract.

• All information received will be treated as proprietary.

• Respondents are responsible for all associated costs.

• It is the offeror's responsibility to monitor SAM.gov for any amendments.

• The NAICS code is 541380 and the Product Service Code is 4610.