4D BridgePLUS Enterprise Annual Maintenance

Other / Unclassified

This document is a "Justification for Restricted Competition Below the Simplified Acquisition Threshold (SAT) - Sole Source." It outlines the rationale for procuring software maintenance and support services from a single vendor.

This document indicates that the Federal Highway Administration (FHWA) intends to sole-source the renewal of the LARSA4D software maintenance and support agreement. The software is critical for the design of concrete segmental bridges. Bidders interested in opportunities related to bridge design software or maintenance services should note that this specific procurement is being conducted on a sole-source basis due to the unique capabilities of the LARSA 4D Bridge Plus software and the necessity of continued support from the sole provider, LARSA, Inc. The estimated amount for this one-year period of performance is $24,000.

Form / Attachment / Pricing Sheet

This document, "52.204-7 System for Award Management-Registration.pdf," is a standard Federal Acquisition Regulation (FAR) provision that outlines the mandatory registration requirements in the System for Award Management (SAM) for offerors. It details the information required for registration and how it relates to the solicitation and potential contract award.

• SAM Registration Requirement: Offerors must have an active Federal Government contracts registration in SAM at the time of offer submission and award.
• Definitions: Provides definitions for key terms such as Commercial and Government Entity (CAGE) code, Electronic Funds Transfer (EFT) indicator, Highest-level owner, Immediate owner, Predecessor, Taxpayer identification number (TIN), and Unique entity identifier (UEI).
• Required Identifiers: Offerors must provide:
  • Unique Entity Identifier (UEI): Must be entered on the offer cover page.
  • Taxpayer Identification Number (TIN): For debt collection and reporting requirements.
  • Commercial and Government Entity (CAGE) code: For the offeror, its immediate and highest-level owners, and any predecessors that held a Federal contract or grant within the last three years.
• Representations and Certifications: Lists several FAR solicitation provisions (e.g., 52.204-5, 52.209-2, 52.209-5, 52.209-11, 52.219-1, 52.226-2) that contain entity-level representations and certifications which offerors must submit as part of their SAM registration. The offeror verifies that these are current and accurate upon submission of their offer.
• Other Information: Offerors may need to provide additional information on business operations and financial information.

This document is critical for any potential bidder. It mandates that all offerors must be registered in SAM and provides the specific identifiers (UEI, TIN, CAGE code) and information required for that registration. Failure to comply with these registration requirements can prevent an offer from being considered for award. Bidders should ensure their SAM registration is active and accurate, and that they understand the definitions and requirements for providing ownership and predecessor information, as well as the relevant representations and certifications.

Form / Attachment / Pricing Sheet

This document is an "Offeror Representation Form" related to Section 889(a) of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019. It is used to ensure compliance with prohibitions on procuring or using covered telecommunications equipment or services. Offerors must complete this form for purchase card transactions in lieu of a formal solicitation, or as otherwise required.

• Representation on Covered Telecommunications Equipment/Services: Offerors must indicate whether they "will" or "will not" provide covered telecommunications equipment or services to the Government as part of the contract. They can also mark a box if this representation requirement has already been completed on SAM.gov.
• Representation on Use of Covered Equipment/Services: Offerors must indicate whether they "do" or "do not" use covered telecommunication equipment or service, or any equipment, system, or service that uses covered telecommunications equipment or services, with specific exceptions noted.
• Exceptions: The form provides checkboxes for two specific exceptions:
  • The offering is for service that connects to the facilities of a third-party (e.g., backhaul, roaming).
  • The offering is for telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets.
• Offeror Certification: Requires the Offeror Name, Address, Telephone, Printed Name, Signature, and Date of a representative.
• Addendum: A separate section states that signing the addendum represents Section 889 compliance for a one-year period from the date signed. Any modifications within this period must be reported to the Federal Highway Administration Purchase Card Team within seven (7) days.

This form is critical for bidders to understand and certify their compliance with Section 889 of the NDAA. Failure to provide a compliant representation may result in no order being placed. Bidders must accurately complete the form, indicating their use or non-use of prohibited telecommunications equipment and services, and note any applicable exceptions. The addendum also clarifies ongoing compliance and notification requirements.

Form / Attachment / Pricing Sheet

This document is a standard Federal Acquisition Regulation (FAR) clause, specifically FAR 52.204-13, titled "System for Award Management—Maintenance." It outlines the requirements for contractors to maintain an active registration in the System for Award Management (SAM) throughout the life of a contract.

• Definitions: Clarifies terms such as Commercial and Government Entity (CAGE) code and Unique Entity Identifier (UEI).
• Active Registration: Mandates that contractors maintain an active SAM registration during contract performance and through final payment. This includes reviewing and validating registration information at least annually.
• Responsibility: States that contractors are responsible for the accuracy and completeness of their SAM information and for any liability arising from inaccurate data.
• Novation and Change-of-Name Agreements: Details the process and notification requirements if a contractor legally changes its business name or transfers assets used for contract performance.
• Assignees: Specifies that assignees for the purpose of assignment of claims must be separately registered in SAM.
• UEI and CAGE Code Maintenance: Requires contractors to maintain their UEI and CAGE code throughout the contract and to communicate any changes to the Contracting Officer within 30 days.
• Alternate I: Provides an alternative paragraph (b) for active registration, specifying registration timelines if a contractor was unable to register before award.

Bidders must understand that maintaining an active and accurate SAM registration is a mandatory requirement for contract performance. Failure to comply can lead to issues such as suspension of payment. This clause highlights the importance of ensuring SAM information is current and accurate before and during contract execution.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for "4DBridgePLUS-Enterprise- All Seats-Annual Maintenance" for a quantity of 6 each. The solicitation is prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, concerning the acquisition of commercial products and commercial services.

• Annual Maintenance for "4DBridgePLUS-Enterprise- All Seats".

• Compliance with FAR Part 12 for commercial products and services.

• Adherence to Section 508 of the Rehabilitation Act for Information and Communication Technology (ICT) deliverables, ensuring accessibility for persons with disabilities.

• Contract type is not explicitly stated, but it is a Request for Quotation.

• Period of Performance is not explicitly stated.

• Estimated value is not stated.

• Quotations must be submitted via email to KYUNG.PARK@DOT.GOV or by mail to the address in Block 9.

• Submission Deadline: Monday, March 30, 2026, by 10:00 AM EST.

• Offerors must provide SAM UEI Number, Federal Tax ID Number, CAGE Code, and Estimated Delivery Time with their quotation.

• The solicitation includes FAR clauses related to System for Award Management (SAM) registration and maintenance, reporting executive compensation, and terms/conditions for commercial products and services.

• The document is not marked as a Small Business Set-Aside.

• Offerors and quoters are required to have an active Federal Government Contracts Registration in SAM.gov at the time of submission and award.

• Payment requires SAM registration (FAR 52.232-33).

• Invoices must be submitted electronically via the DELPHI EINVOICING web-portal (www.login.gov).

• Specific instructions for invoice content and submission are provided, including requirements for travel expenses and contractor certifications.

• Section 508 standards apply to ICT deliverables. Applicable standards and refresh information are provided.