4th QTR FY 26 Kosher RFQ

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons (BOP) for the provision of Certified Kosher subsistence items for the Federal Correctional Institution in Pekin, IL. It contains all necessary information for submitting a quote.

• Provision of Certified Kosher subsistence items.

• Respondents must carefully follow all instructions in the solicitation package regarding content, format, and submission of quotes.

• The solicitation is for the 4th Quarter of Fiscal Year 2026.

• Quotes must be e-mailed to hfrei@bop.gov.

• The deadline for quote submission is May 29, 2026, at 3:00 PM CST.

• Quotes received after the deadline will be handled per FAR 52.212-1(f).

• Questions regarding the solicitation should be submitted to hfrei@bop.gov.

• All contractors must be registered in the System for Award Management (SAM.gov) database per FAR 52.212-4.

• Respondents must include their Unique Entity ID (UEI).

• Failure to complete the SAM registration process may result in elimination from award consideration.

• Prospective respondents are cautioned against discussing quotation preparation or technical questions with Government technical personnel, as this may result in non-consideration of the quotation.

Form / Attachment / Pricing Sheet

This document outlines the detailed religious diet specifications for food items required for Fiscal Year 2026, Quarter 4, at FCI Pekin, IL. It serves as a critical component for bidders to understand the exact requirements for kosher food items. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted.

• Item Descriptions: Detailed specifications for various kosher meals and individual food items, including ingredients, weight/volume, and preparation methods (e.g., Kosher Parve Fish Fillet Meal, Kosher Meat Beans and Franks Meal, Kosher Bologna Luncheon Meat, Kosher Tuna, Kosher Sardines, Kosher Cereal, Kosher Bread, Kosher Butter, Kosher Dressings, Kosher Jams/Preserves).
• Unit of Issue & Quantity: Specifies the unit of issue (e.g., EA - Each, LF - Loaf) and the estimated units to order for each item.
• Certification Requirements: All items must be certified by an accepted Orthodox Kosher certification agency. Individual packages must be marked with the kosher certification symbol.
• General Meal Specifications: Includes requirements for tray materials, compartment sizes, ingredient adherence, prohibition of substitutions, and heating directions.
• Specific Ingredient Details: Defines components for items like "Mixed Vegetables" and "Peas and Carrots," and specifies acceptable binders and extenders for meat products.

Bidders must carefully review these specifications to ensure their offerings precisely match the requirements. This document dictates the exact nature of the food products, including ingredients, preparation, and kosher certification. Understanding and adhering to these detailed specifications is mandatory for a successful bid. The document also highlights that the NFSA/Chief Dietitian will make the final determination on product compliance.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for commercial products and services. The Federal Bureau of Prisons, FCI Pekin, is seeking offers for subsistence items, as detailed in attached bid sheets. The solicitation is set aside 100% for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The primary deliverable is subsistence items, with specific requirements detailed in an attached "FY2026Q4 Religious Diet Specifications.xlsx" file.

• Bidders must identify "Size", "Type", and "Brand" for many items. Failure to address these requirements may result in the bid being considered non-responsive.

• The North American Industry Classification Standard (NAICS) code is 311999, with a size standard of 700 employees.

• Contract Type: Firm Fixed Price.

• Period of Performance: July 6, 2026, to July 17, 2026.

• Estimated Value: Not explicitly stated, but award will be based on best value.

• Offers are due by May 29, 2026, at 3:00 PM CT.

• Completed bid sheets must be submitted with the RFQ for award consideration.

• Award will be based on best value, determined by evaluating price and past delivery performance.

• Multiple awards may be made.

• This solicitation is 100% set aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• Delivery arrangements are to be made with the Food Warehouse Supervisor at FCI Pekin.

• Warehouse hours are Monday through Friday, 7:00 a.m. to 1:30 p.m. CST (excluding Federal Holidays).

• Payment will be made via Electronic Funds Transfer (EFT) or credit card upon delivery.

• Vendors must request delivery extensions from the Contracting Officer (hfrei@bop.gov or 309-346-8588 x1055) on a case-by-case basis.

• Line items not received by the delivery deadline will be cancelled unless an extension is authorized.