4th QTR FY 26 Subsistence RFQ

Solicitation / RFP / RFQ

This document is a cover letter accompanying a solicitation package from the Federal Bureau of Prisons, Federal Correctional Institution, Pekin, IL. It announces a solicitation for the provision of subsistence and fresh meat line items for the FCI Pekin facility for the 4th Quarter of Fiscal Year 2026.

• Provision of subsistence and fresh meat line items.

• Not explicitly stated in this cover letter, but it refers to the accompanying solicitation package for full details.

• Quotes must be e-mailed to hfrei@bop.gov.

• Deadline for quote submission: May 29, 2026, at 3:00 PM CST.

• Quotes received after the deadline will be handled per FAR 52.212-1(f).

• Questions should be submitted to hfrei@bop.gov.

• All contractors must be registered in the System for Award Management (SAM.gov) database.

• Respondents must include their Unique Entity ID (UEI).

• Failure to complete SAM registration may result in elimination from award consideration.

• Respondents are cautioned against discussing quotation preparation or technical questions with Government technical personnel, as this may result in non-consideration of the quotation.

• The solicitation package contains all necessary information for submitting a quote, including content, format, and submission instructions.

Form / Attachment / Pricing Sheet

This document outlines the National Menu Specifications for Fiscal Year 2026, Quarter 4, for FCI PEKIN, IL. It details the specific requirements for various food items, including dry goods, canned goods, pasta, dairy, meats, produce, and beverages. Bidders must comply with all listed specifications, including Federal, State, and local regulations, as well as specific product standards (e.g., U.S. Grade, CID numbers, packaging requirements). Failure to comply will result in the quoted item not being considered for award, and no specification substitutions will be accepted.

• Product Categories: Extensive list covering beans, rice, pasta, corn meal, flour, cereal, potato chips, peanut butter, soy products, oils, butter, margarine, dressings, vinegar, condiments, jelly, sugars, syrups, pastries, pizza, taco shells, tortillas, tomato products, canned and frozen vegetables, canned and frozen fruits, sauces, spices, soup bases, various meats (beef, chicken, pork, turkey, fish), cheese, dairy products (milk, cottage cheese, cream), bread, eggs, beverages, fresh fruits, and fresh vegetables.
• Specifications: Each item includes detailed specifications such as U.S. Grade, specific CID numbers, packaging requirements (e.g., can size, bag type, case count), origin requirements (e.g., product of the U.S. or Canada), and specific preparation or ingredient notes.
• Quantities: Estimated units to order are provided for many items.
• Compliance: Emphasizes adherence to Federal Food, Drug, and Cosmetic (FD&C) Act, Fair Packaging and Labeling Act, and specific USDA/FDA regulations.

This document is critical for potential bidders as it defines the exact product requirements for the opportunity. Bidders must carefully review each line item to ensure their offerings meet all specified criteria. The document also includes sections for "Contractor Award Acknowledgement" and "Award Delivery Information," which outline the process for accepting awards, payment terms, delivery schedules, and specific delivery requirements (e.g., temperature control, palletization). Understanding and adhering to these specifications is essential for successful bidding and contract fulfillment.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for subsistence items. The Federal Bureau of Prisons (FBP) at FCI Pekin is seeking offers for these items.

• The solicitation requires bidders to submit completed bid sheets with their RFQ for award consideration.

• Bidders must identify "Size," "Type," "Brand," etc., for the products being bid. Failure to do so may result in the bid being considered non-responsive.

• The specific subsistence items and quantities are detailed on attached bid sheets.

• Contract Type: Firm Fixed Price.

• Period of Performance: July 6, 2026, to July 17, 2026.

• Delivery Schedule: Items are to be delivered between July 6, 2026, and July 17, 2026, between 7:00 a.m. and 1:30 p.m. CST.

• Estimated Value: Not explicitly stated, but award will be based on best value.

• Offer Due Date: May 29, 2026, at 3:00 p.m. CT.

• Evaluation Criteria: Best value, determined by evaluating price and past delivery performance. Multiple awards may be made.

• Submission Instructions: Bidders must submit completed bid sheets with their RFQ. Contact Contracting Officer Hans Frei at hfrei@bop.gov or 309-346-8588 x1055 for questions or to request a delivery extension.

• This solicitation is set aside 100.00% for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 311999 (All Other Food Manufacturing) with a size standard of 700 employees.

• Delivery arrangements are to be made with the Food Warehouse Supervisor at 309-346-8588 x4769.

• Any line items not received by the delivery deadline will be cancelled unless an extension is authorized.

• Payment will be made for all products received within the specified delivery timeframe.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4, and solicitation provisions such as 52.204-7.