4th Qtr. Subsistence Requirement FY26

Solicitation / RFP / RFQ

This solicitation package is issued by the Federal Bureau of Prisons, Federal Correctional Institution, Bennettsville, South Carolina, for the acquisition of Subsistence items for the 4th quarter of fiscal year 2026.

Offerors are instructed to quote only on the specified items and not to alter item descriptions or units of issue. Changes to the solicitation may result in rejection of quotes.

This solicitation includes FAR 52.212-4 (June 2010) Contract Terms and Conditions-Commercial Items.

• Submission Deadline: May 22, 2026, at 4:00 p.m. Eastern Standard Time.

• Submission Method: Quotes must be submitted via email to eclyburn@bop.gov or hand-carried to the address provided.

• Questions: Written questions should be emailed to eclyburn@bop.gov.

• Offerors must be registered in the System for Award Management (SAM) database (http://www.sam.gov) and provide their Unique Entity ID.

• Offerors are required to complete annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA) at http://www.sam.gov.

• Failure to complete these registration procedures may result in elimination from award consideration.

• Offerors should include their Unique Entity ID number in their offers.

• The Contracting Officer will verify SAM registration prior to award.

Solicitation / RFP / RFQ

This document is a solicitation for the 4th Quarter Subsistence Requirement for Fiscal Year 2026 at FCI Bennettsville. The government is procuring subsistence items.

• The primary deliverable is subsistence items for the 4th Quarter of FY26.

• Specific details regarding the subsistence items are provided in "See Attached Specifications" and "PSC: 8945".

• The contract type is Firm Fixed Price.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but implied to cover the 4th Quarter of FY26.

• Estimated Value: Not stated in the provided pages.

• Offer Due Date: May 22, 2026, at 16:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24 of the solicitation form.

• Evaluation Criteria: Not detailed in the provided pages.

• The acquisition is set aside 100% for Small Business.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5.

• Additional clauses and provisions are included as addenda, such as DOJ-02 Contractor Privacy Requirements and DOJ-05 Security of Department Information and Systems.

Form / Attachment / Pricing Sheet

This document outlines the National Menu Specifications for the Fiscal Year 26, 4th Quarter, for FCI Bennettsville. It details specific requirements for various food items, including dry goods, canned goods, meats, dairy, produce, and more. Bidders must ensure their proposed products comply with all listed specifications, including federal regulations, grading standards, packaging, and labeling requirements. Failure to comply may result in the quoted item not being considered for award.

• Regulatory Compliance: Adherence to Federal, State, and local requirements, including the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act.
• Product Specifications: Detailed requirements for numerous food items, including item descriptions, unit of issue, units to order, and specific grading standards (e.g., U.S. Grade 1-3 for dry beans, U.S. Grade A or B for canned baked beans).
• Allergen Labeling: Compliance with allergen labeling requirements for major allergens.
• Origin: Specifications regarding the origin of products (e.g., product of the United States or Canada).
• Packaging and Labeling: Requirements for packaging sizes, labeling, and in some cases, specific container types (e.g., 6/#10 cans per case, 1 lb to 40 lb sealed bags).
• Special Instructions: Notes on acceptable substitutions (e.g., baked items may be substituted for fried), and final determination authority rests with the NFSA/Chief Dietitian.
• Emergency Use Items: Certain categories are reserved strictly for emergency situations.

This document is critical for potential bidders as it defines the exact product specifications required for the opportunity. Bidders must carefully review each line item to ensure their offerings meet all criteria, including quality, packaging, and regulatory compliance. The document also specifies quantities and units of issue, which are essential for accurate quoting. Any deviation from these specifications can lead to disqualification.