5-Axis CNC Mill / Lathe Purchase at Hill AFB, UT

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA8227-26-R-3647 for a 5-Axis CNC Mill/Lathe, dated February 12, 2026.

• Machine Configuration: Section 3.1.2 refers to one multifunction machine with two spindles (a main spindle and a secondary spindle), not two separate lathes.
• Spindle Bore Diameter (7"): The 7" bore diameter (Section 3.1.2.a) refers to a hollow spindle intended to hold a 7" OD pipe inside the spindle tube.
• Spindle Bore Diameter (5"): The 5" bore diameter (Section 3.1.2.b) also refers to a hollow spindle, intended to hold specialty parts inside the spindle tube on the second head.
• Motor Power (30HP): The 30 HP motor power (Section 3.1.3) is a minimum requirement for all spindles to prevent weak motors. Turning spindles may require higher horsepower, but 30 HP or greater satisfies the requirement.
• Bar Work: The machine will not have a bar feeder, but bar stock can be loaded through the spindle. Material will vary per job.
• Automatic Steady Rest: Measuring capability is not required for the automatic steady rest (Section 3.1.5), but adjustable pressure settings are necessary (manual or programmable is acceptable).
• Overall Machine Type: The requirement is for one multitasking lathe with two separate turning spindles and a milling spindle.

These clarifications directly impact the interpretation of technical specifications within the original solicitation, particularly concerning the machine's configuration, spindle characteristics, motor power, bar work capabilities, and steady rest requirements. Bidders should incorporate these answers into their proposal preparation.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific data items, including their title, format, submission schedule, and distribution.

• Data Item Number (A003): Site Acceptance Test Plan
• System/Item: 5 Axis Mill/Lathe
• Format: Editable WORD format
• Submission Deadline: NLT 30 calendar days prior to acceptance testing.
• Review Process: Includes a Comment Resolution Matrix (CRM) process with defined timelines for government comments, contractor responses, and final adjudication.
• Distribution: Authorized for Department of Defense and U.S. DoD contractors only (Distribution Statement D). Requests for other distribution must be referred to the 309 MMXG PM.
• Submission Location: Electronically to 309 MMXG/Project Manager and COR.

This CDRL details the specific requirements and timeline for submitting the Site Acceptance Test (SAT) Plan. Bidders need to understand the format, submission deadlines, and the iterative review process involving the CRM to ensure timely and compliant delivery of this critical document. The distribution statement also clarifies who can receive this data.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for "Site Acceptance Test Report" (Data Item No. A004) related to the "5 Axis Mill/Lathe" system. It outlines the requirements for submitting this report.

• Data Item Number: A004
• Title: Site Acceptance Test Report
• System/Item: 5 Axis Mill/Lathe
• Authority: DI-QCIC-81891
• Contract Reference: 5.2.2.c
• Distribution Statement: D (Distribution authorized to DoD and DoD contractors only; Administrative or Operational Use).
• Submission Timeline:
  • Submit in editable WORD format no later than 5 business days after the final test event.
  • Government has 5 days for Comment Resolution Matrix (CRM).
  • Contractor has 4 days after CRM receipt to provide decision (accept/modify/reject).
  • Contractor has up to 5 days to conduct a meeting for CRM modify/reject resolution.
  • Contractor has up to 4 days to submit adjudicated SAT Report.
  • Government has up to 5 business days to approve/reject SAT Report.
• Submission Method: Electronically to 309 MMXG/Project Manager (email TBD).
• Contact: COR TBD (Tanner Nielson).

This CDRL specifies the format, content, submission deadlines, and approval process for the Site Acceptance Test Report. Bidders need to understand these requirements to ensure timely and compliant delivery of the report as part of their contractual obligations.

Solicitation / RFP / RFQ

This document provides instructions for offerors (ITO) and proposal preparation for the procurement of a 5-Axis CNC Mill / Lathe for the 309 MMXG Machine Shop at Hill Air Force Base, UT. The acquisition will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Offerors must adhere strictly to these instructions; non-compliance may lead to proposal rejection.

• Product: A 5-Axis CNC Mill / Lathe.

• Technical Proposal: Must detail the plan for design, development, and testing, ensuring all functional requirements in Section 3 of the Purchase Specification (PS) are met or exceeded.

• Verification: Proposal must explain how all verifications listed in Section 4 of the PS will be met.

• Safety: Proposal must address how all requirements in Safety Appendix C of the PS will be met.

• Data Rights: Offerors must state any limitations on data rights; unlimited data rights are preferred.

• Contract Type: Firm-Fixed-Price (FFP) for CLINs 0001-0004.

• Payment Structure (FFP CLINs):

  • CLIN 0001: 20% of total contract value upon order (long lead items/design).
  • CLIN 0002: 20% of total contract upon assembly completion.
  • CLIN 0003: 50% of purchase price upon shipment and acceptance.
  • CLIN 0004: 10% of funds upon government acceptance of final installed and bought-off asset.

• CLIN 0005 covers DATA CDRLs A001-A005 and is Not Separately Priced (NSP).

• Total Evaluated Price (TEP) will be the sum of prices for all listed CLINs.

• Proposal Format: Proposals must be submitted in two separate volumes:

  • Volume I: Completed RFP and Price Proposal (no page limit).
  • Volume II: Written Technical Proposal (25-page limit, excluding cover page, table of contents, and list of acronyms).

• Submission Method: Mail, hand carry, or email (preferred) to Tanner Nielsen (tanner.nielsen@us.af.mil).

• Submission Deadline: As specified in the combined Synopsis/Solicitation (not detailed in this document). Late proposals will not be accepted.

• Electronic Submission: Encrypted email (S/MIME compatible MS Outlook) or DOD SAFE (https://safe.apps.mil/) for source selection information. Offerors should contact the CO for certificate exchange for encrypted email.

• Hard Copy Submission: Must include a non-rewritable CD with electronic versions. Hand-carried proposals to Hill AFB require a visitor pass with 5 days advance notice.

• Evaluation: Based on Lowest Price Technically Acceptable (LPTA), assessing technical acceptability against subfactors: Requirements, Verification, and Safety Appendix C.

• Exceptions: Offerors must clearly identify any exceptions to solicitation terms/conditions with rationale and impact using a provided table format.

• Offerors must provide company/division address, CAGE code, DUNS code, and business size. Specific set-aside information is not detailed in this document.

• The Government reserves the right to award based on initial proposals without discussions.

• All referenced documents are available on SAM.gov; offerors are encouraged to subscribe for email notifications.

• No site visit is intended for this solicitation.

• Proprietary information should be marked, and each page should include "SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 FOR OFFICIAL USE ONLY".

Purchase Specification

This purchase specification establishes the minimum requirements for the procurement of a 5-axis computer numerical control (CNC) mill/lathe machine. The machine is intended for manufacturing a wide variety of components with complex geometries to support the MMIII weapon system.

• Machining Capabilities: Minimum 27" diameter and 120" length.

• Lathe Specifications: Main lathe with 7" bore diameter, 30 HP motor, and 13" chuck. Second lathe with 5" bore diameter, 30 HP motor, and 13" chuck.

• Milling Spindle: Minimum 11,000 RPM, 30 HP motor, compatible with CAT 40 or CAPTO toolholders, and a 70-tool magazine.

• Bar Work Capability: 3" diameter or greater.

• Automatic Steady Rest: Approximately 3"-15" diameter capacity.

• Long Drilling Attachment: 35" depth or greater.

• Software: CNC software capable of specified performance requirements, including USB port on controller. Post-processor software compatible with Esprit CAM is required.

• Additional Functions: Radio Work Measuring Probe, Re-Threading, Engraving (3,500 RPM or lower), Involute Interpolation control, Work Setting Error Compensation, and Tool Cutting Point Control.

• Performance: Machine to be provided with a personal computer/controller running Windows 11 Enterprise, Microsoft Office, Intel I7 CPU, 16 GB RAM, 500 GB SSD, TPM 2.0 security-enabled, and read-write optical drive. Specific security requirements (STIGs) and restrictions on wireless/recording capabilities apply.

• Delivery/Installation: Contractor shall assemble and install the system at Hill AFB. Facility requirements must be provided 180 days prior to installation.

• Testing: Two-phase process including Factory Acceptance Test (FAT) and Site Acceptance Test (SAT). Government reserves the right to witness tests.

• System Documentation: Commercial Off-The-Shelf (COTS) Manuals & Associated Supplemental Data required.

• Warranty: Minimum one-year standard parts and labor warranty.

• Environmental, Safety & Health (ESH): Machine must comply with all applicable federal, state, and local environmental regulations. Safety devices must be provided, and compliance with 29 CFR 1910 is required. Integrated air filtration system (mist collector) is necessary.

• Period of Performance: Not explicitly stated, but implies delivery and installation.

• Contract Data Requirements List (CDRL): Includes plans and reports for FAT and SAT, and COTS manuals.

• Verification: Accomplished through FAT and SAT. FAT includes Quality Conformance Inspection and Performance Test. SAT includes Post-Installation Inspection, Geometric Verification, and Final Runoff.

• Not specified in this document.

• This document references numerous government and non-government publications for compliance, including ISO 9001:2015, ISO 17025, ANSI/NCSL-Z-540-1, NEC, UL 508A, NEMA 12, DAFMAN 17-1301, and 29 CFR 1910.

• Safety program requirements, including mishap reporting and a Safety Plan, are detailed in Appendix C.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for the procurement of a 5-Axis CNC Mill / Lathe for the Machine Shop at Hill Air Force Base, UT. The acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures.

• The core requirement is the supply of a 5-Axis CNC mill/lathe.

• Technical proposals must demonstrate the offeror's capability, technical expertise, experience, resources, and ability to plan, organize, and use resources to meet the Government's needs.

• Proposals must explain how the contractor will accomplish/satisfy the requirements, not just restate them.

• Specific technical subfactors include Requirements (design, development, testing), Verification, and Safety Appendix C.

• The Government intends to award one contract.

• The Government reserves the right to award no contract.

• Award will be made to the technically acceptable offeror with the lowest evaluated price.

• Technical tradeoffs will not be made; exceeding acceptability will not receive additional credit.

• The Government intends to award without discussions; initial offers should be the best terms.

• The Government reserves the right to conduct discussions if deemed necessary.

• Technical proposals will be evaluated on an acceptable/unacceptable basis.

• Price evaluation will consider completeness, price reasonableness, and Total Evaluated Price (TEP).

• Incomplete price submissions will not be evaluated and may lead to elimination.

• Unbalanced pricing may lead to rejection if it poses an unacceptable risk.

• Not specified in this document.

• Offerors must meet all solicitation requirements, terms, conditions, representations, certifications, and technical requirements. Failure to meet a requirement may result in ineligibility for award.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing a specific data item required for a contract. It outlines the Factory Acceptance Test (FAT) Plan for a 5 Axis Mill/Lathe.

• Data Item Number: A001
• Title: Factory Acceptance Test Plan
• System/Item: 5 Axis Mill/Lathe
• Authority: DI-QCIC-80553
• Contract Reference: 5.2.1.a
• Distribution Statement: D (Distribution authorized to DoD and DoD contractors only).
• Submission Requirements: The FAT Plan must be submitted in editable WORD format no later than 30 calendar days prior to acceptance testing.
• Review and Approval Process: The government has specific timeframes for providing comments, receiving contractor responses to comments, conducting meetings for resolution, and adjudicating the FAT Plan. The government has 5 business days to approve/reject the final FAT Plan.
• Submission Location: Electronically to 309 MMXG/Project Manager (email TBD).

This CDRL specifies the requirement for a Factory Acceptance Test Plan. Bidders need to understand the submission deadlines, format requirements (editable WORD), the detailed review and approval process, and the designated submission points. This information is crucial for planning and executing the acceptance testing phase of the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items to be delivered by the contractor under a contract. It outlines the requirements for a "Factory Acceptance Test Report" for a "5 Axis Mill/Lathe."

• Data Item Number: A002
• Title: Factory Acceptance Test Report
• Authority: DI-QCIC-81891
• Contract Reference: 5.2.1.c
• Distribution Statement: D (Distribution authorized to the Department of Defense and U.S. DoD contractors only).
• Submission Requirements: The report must be submitted in editable WORD format no later than 5 business days after the final test event. The process includes government review, contractor response to comments, and final adjudication.
• Delivery: Submission is electronic to the 309 MMXG/Project Manager.

This CDRL details a specific deliverable required from the contractor: a Factory Acceptance Test Report. Bidders should note the format, submission timeline, and the detailed process for review and approval of this report, as it will be a contractual obligation.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for the acquisition of commercial items. The U.S. Air Force, Hill Air Force Base, Utah, requires the procurement, delivery, installation, and training for one (1) new 5-Axis Mill/Lathe CNC Machine. This is the only solicitation, and a written solicitation will not be issued.

• Procurement, delivery, installation, and training for one (1) new 5-Axis Mill/Lathe CNC Machine.

• The machine must meet the specifications outlined in the attached Purchase Specification dated 06 January 2026.

• Contract type is Firm Fixed Price (FFP).

• The anticipated Period of Performance is 8-18 Months After Receipt of Order (ARO).

• CLIN Structure includes items like Upon Award, Assembly at Manufacturer's Facility, Shipment Received/Accepted, Government Acceptance, and CDRLs.

• Proposal Submission Deadline: 1500 MST, 05 March 2026.

• Submission Method: Electronic mail to Tanner Nielsen (Tanner.Nielsen@us.af.mil) and Lanette Todd (lanette.todd@us.af.mil).

• Questions Deadline: 1500 MST, 17 February 2026, via email to the same contacts.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Detailed in the attached 52.212-2, Evaluation Factors.

• Offerors must include a completed copy of 52.212-3, Offeror Representations and Certifications.

• CAGE code must be provided with the proposal.

• Contracting Officer's Business Size Selection is Full and Open Competition.

• NAICS Code: 333517

• Small Business Size Standard: 500 Employees.

• Numerous FAR clauses related to small business concerns, including set-asides and subcontracting, are listed and may apply.

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2025-06.

• The government reserves the right to cancel the solicitation.

• Attachments include: 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation Factors), Purchase Specification, and CDRLs.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required from a contractor. It outlines the specific data items, their titles, and associated requirements for a contract.

• Data Item Number (A005): Title is "Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data."
• Distribution Statement D: Distribution is authorized to the Department of Defense and U.S. DoD contractors only. Other requests must be referred to the 309 MMXG PM.
• Submission Requirements: All required manuals, drawings, and associated supplemental data must be submitted at the time of asset delivery.
• Submission Method: Documents are to be sent electronically to the 309 MMXG/Project Manager.
• Destruction Notice: A destruction notice is required for all distribution statements, mandating that documents be destroyed by any method that prevents disclosure or reconstruction.

This CDRL indicates that the contractor will be required to provide specific documentation, including COTS manuals and supplemental data, as part of the contract deliverables. Bidders should note the distribution limitations and the requirement for submission at the time of asset delivery.