500 - Gallon Liquid Oxygen (LOX) Trailer Travis AFB, CA - Sources Sought Notice

Solicitation / RFP / RFQ

This is a Solicitation Notice for a Request for Quotation (RFQ) for a 500 Gallon Liquid Oxygen Trailer. The government is considering a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Provide a 500 Gallon Liquid Oxygen Trailer as detailed in the attached Statement of Work (SOW).

• All equipment provided must be new.

• Contract Type: Firm Fixed Priced.

• Anticipated Award Date: On or about April 12, 2026.

• Period for Acceptance of Offers: Offerors agree to hold prices firm for 60 calendar days from the RFQ response deadline.

• RFQ Response Deadline: April 2, 2026, 12:00 PM PDT.

• Submission Method: Electronically via email to both Points of Contact.

• Questions Deadline: March 26, 2026, 4:30 PM PDT.

• Evaluation Factors: Offers will be evaluated based on Price and Technical Capability. The government will award to the responsible offeror providing the best value, considering fair and reasonable price, meeting or exceeding technical requirements of the SOW, and satisfactory past performance.

• Anticipated Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Responsible sources may submit a quotation.

• No specific qualification requirement is necessary for award.

• Product Service Code (PSC): 2330

• NAICS Code: 336212

• Attachments include: Solicitation Provisions and Contract Clauses by Reference, Contractor Responsibility Verification, Statement of Work, and TAFB Security Requirements.

Forms / Attachments / Pricing Sheets

This document lists and details various FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) provisions and clauses that are applicable to the "500 Gallon Liquid Oxygen Trailer" opportunity. It serves as a reference for bidders to understand the regulatory requirements that will govern the contract.

• FAR Provisions/Clauses: Includes standard FAR clauses such as "System for Award Management-Registration," "Service Contract Labor Standards," "Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements," and "Equal Low Bids."
• DFARS Provisions/Clauses: Includes numerous DFARS clauses, many of which are marked as "DEVIATION 2026-00028." These cover a wide range of topics including "Buy American," "Trade Agreements," "Cybersecurity Maturity Model Certification Requirements," "Small Business Subcontracting Plan," and "Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region."
• Dates: Each provision/clause is listed with an associated date, indicating the version or effective date.
• Applicability: All listed provisions and clauses are marked as "Yes" for applicability.

Bidders must review this document to understand all mandatory federal regulations and clauses that will apply to any resulting contract. This includes requirements related to registration, labor standards, small business participation, cybersecurity, and various prohibitions and certifications. Failure to comply with these provisions and clauses can impact proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document, titled "Contractor Responsibility Verification," outlines the criteria and requirements for prospective contractors to demonstrate their responsibility in accordance with FAR 9.103 and FAR 9.104. It serves as a checklist and confirmation tool for bidders to provide evidence of their capability to perform a government contract.

• Financial Resources: Requires evidence of adequate financial resources, such as profit/loss statements, balance sheets, or a bank's line of credit. Alternatively, a statement from a financial institution or company official confirming sufficient resources is acceptable.
• Meeting Delivery Requirement: Confirmation that the company can meet the proposed delivery or performance schedule, considering existing commitments.
• Performance Record: Requires a minimum of two past performance records within the last 3 years, or a capability statement for new entrants. Exemptions apply for contractors with prior satisfactory government contracts with CPARS or SPRS ratings.
• Business Integrity and Ethics: Certification that information regarding active or inactive exclusions, proceedings, and other responsibility/integrity information in SAM.gov is accurate.
• Organizational Structure: Confirmation of an adequate organizational structure, including experience, accounting/operational controls, and technical skills, or the ability to obtain them.
• Production Capabilities: Provision of production information on technical equipment and facilities, or the ability to obtain them.

Bidders must use this document to understand and prepare the necessary information and documentation to prove their responsibility. Completing and submitting the required information accurately is crucial for contract award consideration.

Statement of Work (SOW)

To procure a 500-gallon Liquid Oxygen (LOX) trailer to enhance servicing capability for aircraft LOX converters, Next-Gen Patient Therapeutic LOX Converters, and 50-gallon LOX carts, particularly in austere locations.

• Manufacture and provide one (1) Essex Industries 500 Gallon LOX Trailer (or Brand Name or Equal).

• The trailer must be capable of towing by flightline vehicles.

• The trailer must operate normally at 50 PSIG.

• The trailer must have an annular space vacuum of less than 10 microns.

• The trailer must be equipped with a tank pressure relief valve actuating at 65 PSIG and a safety rupture disc relieving at 98 PSIG.

• The trailer must include a static grounding reel with clamp or mounting position and anchor points for transportation.

• The trailer must meet Air Force PD13WEGRVEA05 and MIL-STD-810 standards.

• Provide operational training for 25 end-users.

• Provide service/maintenance training for 25 Electrical and Environmental Systems Technicians.

Not explicitly stated, but implied to support operations in austere locations.

• A 12-month equipment warranty is required.
• All freight, handling, and labor charges must be included.
• Upon contract award, coordinate with TSgt Adam Strandness at 60 MXS at 707-424-2295.

Other / Unclassified

This document outlines the security requirements for contractor access to Travis Air Force Base (TAFB), which is designated as a closed base. It details the procedures for identity proofing, vetting, and obtaining base passes. Key aspects include:

• Identity Proofing and Vetting: Contractors must undergo identity proofing and vetting, including a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. This is waived for contractors with a current favorable government security clearance verified through JPAS.
• Required Identification: A list of acceptable forms of identification for identity proofing is provided, including passports, driver's licenses (subject to REAL ID Act compliance), and other government-issued IDs. Supplemental sources may be requested.
• Base Access: Procedures for obtaining base passes, including the submission of an Entry Authority List (EAL) and required documentation, are outlined. Passes are issued for the contract duration, not exceeding one year.
• Contractor Responsibilities: Primary contractors are responsible for ensuring their employees comply with security requirements, including identity proofing, vetting, and proper use of base passes. They must also report lost passes and changes in employee status.
• Disqualifying Criteria: A comprehensive list of disqualifying criteria for installation access is provided, including known or suspected terrorist affiliation, criminal convictions, and outstanding warrants.
• Force Protection Conditions (FPCON): Procedures for increased FPCON levels are described, which may involve sponsorship or physical escort for contractors.
• Training Requirements: Information protection security training and Antiterrorism Awareness training are required for personnel on contracts over 90 days. Operations Security (OPSEC) requirements may also apply.

This document is critical for any bidder intending to perform work on Travis Air Force Base. It clearly defines the mandatory security protocols, identification requirements, and vetting processes that all contractor personnel must adhere to. Understanding these requirements is essential for planning personnel onboarding, ensuring compliance, and avoiding delays or denial of access, which could impact contract performance. Bidders should review the disqualifying criteria to ensure their proposed workforce meets the installation's security standards.