521-23-121 | Renovate SPS Phase 2

Form / Attachment / Pricing Sheet

This document is Attachment 3, the Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0011, Medical Gas Project Construction. It is designed to collect feedback on an offeror's past performance from previous clients.

• Cover Sheet: To be included with the proposal submission and forwarded to previous clients. It requires the offeror to fill in Section I with details about the evaluated organization, the reference organization, contract number, project description, contract amount, performance period, and the offeror's role (prime or sub-contractor).
• Section II (Evaluator): Contains a rating scale (1-5, N/A) and specific questions for the evaluator to rate the contractor's performance on aspects such as compliance, on-site management, personnel, timeliness, schedule adherence, safety, subcontractor coordination, customer interaction, problem-solving, financial management, responsiveness to concerns, and warranty response. It also includes a question on whether the evaluator would recommend the contractor again.
• Evaluator's Point of Contact Information: Fields for the evaluator's signature, title, phone number, and email address.
• Section III (Evaluator): A space for the evaluator to provide additional comments, particularly to explain any low ratings.

Offerors must complete Section I of this questionnaire and forward the entire document to their previous clients who will then complete Sections II and III and return it directly to the government at gregory.snyder@va.gov. This questionnaire is a critical component for evaluating past performance, which is a key factor in proposal evaluation for this solicitation.

Solicitation / RFP / RFQ

This solicitation is for the "Renovate SPS Phase II" project at the Birmingham VA Medical Center (BVAMC). The project involves renovating the Sterile Processing Service (SPS) space on the ground floor, including the demolition and replacement of three existing cart lifts. This is a 100% set-aside for Veteran Owned Small Businesses (VOSBS).

• Construction of Birmingham SPS Phase II.

• Renovation of three existing cart lifts (T-1 Clean, T-2 Soiled, T-3 Clean) including demolition and replacement.

• Work must comply with all local, state, and federal codes and laws.

• Work within cart lift lobby rooms above the ground floor must be contained within ICRA level 4 barriers.

• New equipment must fit within existing mechanical rooms and shafts.

• Maintain a minimum temperature of 72F.

• Maintain operating condition of existing fire protection and alarm equipment.

• Contract Type: Firm Fixed Price.

• Period of Performance: 365 calendar days from Notice to Proceed.

• Magnitude of Construction: Between $5,000,000.00 and $10,000,000.00.

• Proposals must be submitted electronically via email by the specified due date and time.

• File size limit of 10MB per email; multiple emails are permitted.

• Key deadlines:

  • Site Visit: January 7, 2026, 10:00 am CT.
  • RFIs Due: January 14, 2025, 1:00 pm ET.

• Evaluation Criteria: Past Performance (significantly more important than price) and Price.

• Offer guarantee is required.

• Proposal submission deadline: January 28, 2025, 1:00 pm EST.

• 100% Set-aside for Veteran Owned Small Businesses (VOSBS).

• Offerors must be registered in SAM.gov and comply with VETS 4212 reporting.

• VOSB certification must be current and listed in the SBA database.

• Offerors must complete VAAR 852.219-75, Limitations on Subcontracting.

• Offerors must provide an itemized cost breakdown using Attachment 4.

• Relevant and Recent Past Performance Experience is a key evaluation factor.

• Safety and Environmental record, including OSHA violations and Experience Modification Rate (EMR), will be reviewed.

Form / Attachment / Pricing Sheet

This document, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)," is a mandatory certification for offerors. It requires the offeror to certify compliance with subcontracting limitations as provided in the solicitation and resultant contract, specifically concerning services, general construction, and special trade construction.

• Services: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Acknowledgement: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false, fictitious, or fraudulent statements.
• Cooperation: Offerors agree to cooperate and provide documents to VA for compliance verification.
• Required Fields: The certification form requires the printed name and title of the signee, signature, date, and company name and address.

This is a required certification that must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers from entities that do not provide this certification will not be considered for award and will be deemed ineligible for evaluation and award. Failure to comply with the subcontracting limitations after award can result in penalties, including suspension, debarment, fines, and prosecution.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for traction cartlifts, including engineering, furnishing, and modernization of the complete system. It outlines the requirements for three specific cartlifts (T-1, T-2, and T-3), detailing their technical specifications, dimensions, and operational parameters.

• Cartlift Specifications: Includes details such as overall platform size, rated load (1000 lb), contract speed (300 fpm), total travel, floors served, number of openings, type of roping (1/2" Diameter 8x19" "Class" Iron), and entrance type and size (46"W x 65.5"H).
• Cart Dimensions: Specific models like Pedigo CDS-242 and CDS-245 are listed.
• Related Work: References other specification sections for construction, firestopping, finishes, seismic restraint, electrical installations, grounding, raceways, panelboards, lighting, and more.
• Qualifications: Outlines requirements for the elevator contractor and mechanics, including experience, certifications, and training.
• Materials and Products: Specifies requirements for stainless steel, cold-rolled steel, and manufactured products, emphasizing current production and established reputation.
• Installation and Testing: Details requirements for conduit, wireway, conductors, traveling cables, controllers, power door operators, and includes extensive sections on preparation, workmanship, cleaning, painting, and pre-test/testing procedures.

This document is crucial for bidders as it defines the exact technical requirements, materials, and performance standards for the traction cartlift system. Understanding these specifications is essential for accurately estimating costs, developing technical proposals, and ensuring compliance with the government's needs. It details the scope of work for the cartlift installation, including specific performance metrics, safety features, and quality control measures.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and floor plans for various levels of a facility. It details room layouts, dimensions, and designations across multiple floors, including the Ground Floor through the 9th Floor.

• Floor plans for each level, indicating room numbers, names (e.g., "PATHOLOGY LAB", "URGENT CARE EXAM RM", "SURGERY SUITE"), and square footage.
• "VERTICAL SPACE" notations indicating chases and elevator shafts.
• "SPS AREA OF RENOVATION" outlines specific zones for renovation work.
• "OPENING" indicators (T-1, T-2, T-3) on various floors, likely denoting points of access or installation for systems like dumbwaiters.
• "SMOKE COMPARTMENT" designations on several floors.

These drawings are critical for bidders to understand the physical layout and scope of work for any construction, renovation, or installation project. They provide essential spatial information, identify areas of work, and illustrate the context of the opportunity within the existing facility structure.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and categorize the safety risks associated with construction, renovation, and maintenance activities. It helps determine the necessary precautions to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location, name, number, and brief description of the project (e.g., "521-23-121 - Renovate SPS Phase 2" for the Sterile Processing Service space renovation).
• Activity Type Determination: Categorizes the work into "Inspection/upkeep," "Small-scale Construction," or "Large Scale Construction" based on defined criteria.
• Control Measures: Outlines specific safety protocols and precautions required for each activity type, including communication plans, hazard analysis, and site-specific safety plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to minimize disruption.
• Permit: A fillable permit form is included for posting at the activity site, summarizing key project details, activity type, control measures, and required signatures.

This document helps bidders understand the VHA's safety and risk management requirements for construction and renovation projects. It outlines the types of assessments, control measures, and documentation (like safety plans and permits) that will be expected. Bidders should review the defined activity types and control measures to understand the safety protocols applicable to their proposed work and ensure their proposals account for these requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost Breakdown.xlsx", is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their proposed costs. It is associated with Solicitation No. 36C24726R0011.

The spreadsheet is structured by CSI divisions (e.g., Division 01 - General Requirements, Division 02 – Existing Conditions, etc.) and includes columns for Material, Labor, Equipment, and Other costs, culminating in a Total for each division and an overall Total Proposal. Currently, all cost fields are populated with '0.0', indicating a template or an unsubmitted breakdown.

Bidders are required to complete this form to itemize their costs for the opportunity. This detailed breakdown is crucial for the government's evaluation of the proposal's pricing and cost realism. Bidders must accurately fill in all applicable sections to reflect their proposed costs for materials, labor, equipment, and other expenses across the various construction divisions.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings, including floor plans, elevations, sections, and details for the Birmingham SPS Phase II project at the Birmingham VA Medical Center. It provides specific visual information for construction and renovation.

• Drawing Index: Lists all drawing sheets with their corresponding sheet numbers and titles.
• Project Information: Includes project title, project number (521-23-121), location, and design team members (Architect, Structural, Mechanical, Plumbing, Fire Protection, Electrical).
• General Notes: Provides overarching instructions and requirements for the project.
• Site Plan: Illustrates the project location and surrounding context.
• Detailed Plans: Includes various plans such as Structural Plans, Fire Life Safety Plans, ICRA Plans, Electrical Plans, Plumbing Plans, Mechanical Plans, and Signage Plans.
• Elevations and Details: Provides specific views and construction details for various building components.
• Schedules: Includes Door Schedules, Room Finish Schedules, Wall Schedules, and Equipment Schedules.
• Symbols and Abbreviations: Defines the graphical symbols and abbreviations used throughout the drawings.

These drawings are critical for bidders to understand the full scope of the "BIRMINGHAM SPS PHASE II" project. They detail the exact layout, structural requirements, mechanical and electrical systems, plumbing, fire protection, and finishes. Bidders must review these drawings to accurately estimate costs, plan construction methods, and ensure compliance with all specified requirements for the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Water Intrusion and Mold Assessment Report" prepared by AEI Consultants for Davenergy Solutions. It details the findings of an assessment conducted at the Bermingham VA Health Care System, Mechanical Rooms, located at 700 South 19th Street, Birmingham, Alabama.

• Property Information: Bermingham VA Health Care System, Mechanical Rooms, 700 South 19th Street, Birmingham, Alabama.
• Project Information: AEI Project No. 500172, Site Assessment Date: October 8, 2024.
• Prepared For: Davenergy Solutions.
• Prepared By: AEI Consultants.
• Report Date: October 14, 2024.
• The report includes a Table of Contents outlining sections such as Introduction, Site Description, Methodology, Observations, Sampling, Analytical Results, Summary, Recommendations, and Signatures.
• Appendices include Inspector Certifications, Floor Plan, Photographic Log, Laboratory Certifications, and Microbial Air and Surface Sampling Analytical Reports.

This report provides critical information regarding potential water intrusion and mold issues within the mechanical rooms of the specified VA Health Care System facility. Bidders interested in opportunities related to this facility, particularly those involving building maintenance, repair, remediation, or HVAC services, should review this report to understand the existing conditions, identified problems (e.g., visible suspect mold growth, water stains, rusted areas, wet insulation), and the recommended actions. This information is crucial for accurately assessing the scope of work, potential risks, and developing appropriate proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - Invoicing," outlines the procedures and requirements for submitting invoices and receiving payments for the associated solicitation (RFP 36C24726R0011).

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).
• Invoice Submission: Invoices must be submitted electronically in accordance with FAR 52.232-5 and 852.232-70.
• Mandatory Electronic Invoicing: The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC), which partners with Tungsten Network e-Invoicing.
• Vendor Registration: All VA vendors must register with Tungsten Network to submit electronic invoices. Registration can be done via email to VA.Registration@Tungsten-Network.com or by calling 1-877-489-6135.
• Submission Portal: Invoices are to be submitted via the Tungsten Network e-Invoice portal: https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors must update their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091 at any time.
• Contact Information: Provided for Tungsten Network e-Invoice setup and FSC e-Invoice support.

This attachment is critical for bidders to understand the required invoicing and payment procedures. Bidders must ensure they are set up for electronic invoicing through Tungsten Network and familiarize themselves with the submission portal and any new vendor registration requirements via the CEP to ensure timely and accurate payment upon contract award.

Form / Attachment / Pricing Sheet

This document is Attachment 1, an Experience Modification Rate Form, associated with RFP No. 36C24726R0011. It is to be completed by the offeror and returned with their response to the solicitation.

• Company Information: Requires Company Name, Address, Telephone, and Email.
• OSHA 300 Form Data: Requires completion for the years 2022, 2023, and 2024 for:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a requirement for explanation for any violations).
• Required Attachments: Offerors must attach copies of their OSHA 300 and 300a Forms. A link to access these forms via the OSHA publications search page is provided.
• Insurance Experience Modification Rate (EMR): Requires the company's EMR for the past 3 years.

This form collects critical safety and insurance data. The information provided, along with data from government systems (OSHA and EPA online inspection history databases), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide accurate and complete information may impact a bidder's eligibility or evaluation.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine the necessary level of infection prevention and control precautions.

• Activity Category (Table 1): Classifies the type of work (A, B, C, or D) based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Identifies specific areas impacted by the activity and associated Points of Contact (POC).
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions (Table 4): Determines the required infection prevention and control precautions (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific control measures for each Level of Precaution.
• Completion Measures (Table 6): Outlines measures required upon completion of the activity.
• Permit Form (Page 8): A fillable permit for posting at the activity site, summarizing key details and control measures for Level III and IV activities.

This document is crucial for understanding the infection control requirements that will apply to any construction, renovation, or maintenance work performed. It outlines the necessary precautions, barrier requirements, and monitoring needed to mitigate infection risks, which will directly impact project planning, execution, and compliance. Bidders should review the determined Activity Category, Patient Risk Category, and resulting Level of Precautions to understand the scope of infection control measures they will be responsible for implementing.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Jefferson County, Alabama. It outlines the prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: AL20250087, dated 12/12/2025.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• County: Jefferson County, Alabama.
• Trades and Rates: Lists specific wage rates and fringe benefits for trades such as Asbestos Worker, Boilermaker, Power Equipment Operator, Ironworker, Plumber, Pipefitter, Bricklayer, Carpenter, Cement Mason, Electrician, Glazier, Laborer (various types), Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Setter, and Truck Driver.
• Executive Orders: Mentions applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors).
• Identifiers: Explains various identifiers (SU, UAVG, SA) used for wage rate classifications.

Bidders must use this document to understand the minimum required wage rates and fringe benefits for laborers and mechanics employed on the construction project. This information is crucial for accurate cost estimation and ensuring compliance with labor standards, as it directly impacts labor costs within proposals.

Form / Attachment / Pricing Sheet

This document is a NESHAP Pre-Renovation Asbestos Survey report for the Bermingham VA Health Care System (Mechanical Rooms). It details the findings of an asbestos inspection conducted to identify and assess building materials suspected of containing asbestos.

• Property Information: Bermingham VA Health Care System (Mechanical Rooms), 700 South 19th Street, Birmingham, Alabama.
• Project Information: AEI Project No. 500172, Site Assessment Date: October 8, 2024.
• Scope of Work: To locate, identify, sample, and assess building materials for asbestos content (>1%).
• Methodology: Visual inspection, material sampling, and laboratory analysis using polarized light microscopy (PLM).
• NESHAP Regulations: Defines asbestos-containing material (ACM) and its classifications (friable and non-friable).
• Summary of Findings: Laboratory analysis of sampled materials did not identify the presence of asbestos.
• Recommendations: Advise on surveying additional areas if renovation scope changes, sampling any newly identified suspect materials, and inspecting below-grade foundations.

This report is crucial for any bidder involved in renovation or demolition activities at the specified location. It confirms that no asbestos-containing materials were detected in the sampled areas, which can impact project planning, safety protocols, and compliance with environmental regulations. Bidders should review the report to understand the scope of the survey and the recommendations provided, particularly regarding potential asbestos if the renovation scope changes or if previously covered materials are uncovered.