53 FOOT DRY VAN TRAILER 53 - FIVE YEAR LEASE - 2020 OR NEWER

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for the lease of four (4) 2020 or newer 53' Dry Van Trailers for five (5) years. The trailers are needed by the USDA Forest Service London, Southern Area Incident Support Cache for pre-positioning emergency response supplies for incidents such as wildfires, floods, and hurricanes.

• Lease of four (4) 2020 or newer 53' Dry Van Trailers.

• Trailers must be available for delivery within the timeframe specified in the solicitation.

• Offerors must provide a replacement plan for trailers.

• Technical capability will be evaluated for acceptability, requiring trailers to meet specifications outlined in the Statement of Work (SOW) and sufficient descriptive literature or documentation.

• Anticipated Award Type: Firm Fixed Priced Contract.

• Contract Duration: Five-year lease.

• Number of Awards: One (1).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Price: Total cost for four (4) trailers, including delivery/setup, pickup, travel for annual inspections, and replacement. Mileage costs for mobilization to emergency incidents will be paid separately.

• Technical Acceptability: Rated as "acceptable" or "unacceptable" based on meeting SOW specifications and providing adequate documentation.

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• Questions are due by February 05, 2026, 13:00 PM Eastern Time via email to marian.feist@usda.gov.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 532490.

• Small Business Size Standard: $40M.

• All responsible sources may submit a quotation.

• The solicitation incorporates FAR clauses and provisions by reference. Full text is available electronically at www.acquisition.gov.

• Attachments include Solicitation Terms and Conditions (12 pages), Statement of Work (6 pages), and Schedule of Items (1 page).

• Buy American–Free Trade Agreements–Israeli Trade Act and Trade Agreements clauses are included.

• Offerors must provide traceability to the Original Equipment Manufacturer (OEM) and a Certificate of Conformance (COC).

• Delivery is requested F.O.B. Origin to: KY INTERAGENCY COORDINATION CTR, SOUTH AREA INCIDENT SUPPORT CACHE, 788 Sublimity School Road, London, KY 40744.

Statement of Work (SOW)

To provide a five-year lease for four (4) 2020 model or newer 53-foot Dry Van Trailers to the USDA Forest Service, Southern Area Incident Support Cache. These trailers are intended for pre-positioning emergency response supplies for incidents such as wildfires, floods, and hurricanes.

• Lease four (4) 53-foot fully enclosed Dry Van Trailers.

• Trailers must be 2020 models or newer, in excellent condition with no body or structural damage.

• Trailers will be located at the Southern Area Incident Support Cache in London, Kentucky, ready for 24/7/365 deployment.

• The average estimated mileage is 5000 miles per year per trailer.

• Trailers must protect contents from weather and theft.

• Exterior condition: No dents, rust, holes, or faded paint. Minimum of five photos of each trailer required, including VIN, sides, and underbody.

• Interior condition: No damage. Minimum of two photos of the interior required.

• Dimensions: Width not exceeding 102 inches; height not exceeding 13' 5".

• Cargo capacity: Minimum 40,000 lbs, not to exceed 45,000 lbs.

• Interior walls must have scuff boards.

• Doors must be hinged or roll-up and lockable.

• Must meet all current USDOT requirements.

• Tires must have a minimum of 10/32 tread depth upon delivery.

• Suspension, wheels, subframe, and understructure must be clean, free of damage and rust.

• Interior lighting: Minimum 20 lumens per square, powered by a small generator when disconnected from the truck, with an exterior switch.

• Routine and annual preventative maintenance by the contractor is required.

• Lease period: Five years.

• Delivery location: Southern Area Incident Support Cache, 788 Sublimity School Road, London, Kentucky 40744.

• Delivery timeline: Within 15 days of receiving the Notice to Proceed.

• Contractor must provide photos of trailers and inspection reports.

• Government is not responsible for normal wear and tear.

• Replacement trailers must be provided within 48 hours if a leased trailer becomes inoperable or fails inspection.

• Contractor must maintain applicable insurance policies.

• Contractor must provide a qualified USDOT Inspector/maintenance technician for inspections and repairs.

• Contractor personnel must notify the Cache Manager before site visits for inspections or repairs.

Solicitation / RFP / RFQ

This solicitation is for a lease of four 2020 model or newer 53-foot Dry Van Trailers. These trailers are intended for the USDA Forest Service London, Southern Area Incident Support Cache to support pre-positioning of emergency response supplies for various evolving incidents, including wildfires, floods, and hurricanes.

• Four (4) 2020 model or newer 53-foot Dry Van Trailers.

• A five (5) year lease term.

• The contract type is a lease.

• The period of performance is a five-year lease.

• The solicitation number is 12444026Q0009_00001.

• The offer due date is February 9, 2026, at 14:00 Eastern Standard Time.

• The solicitation issue date is January 30, 2026.

• Not specified in the provided document.

• The North American Industry Classification Standard (NAICS) code is 532490 with a size standard of $40 million.

• Delivery is required within 15 days after award and no later than March 15, 2026.

• Contact for solicitation information is Marian Feist at 573-528-2321.

Form / Attachment / Pricing Sheet

This document provides instructions for creating an Independent Government Estimate (IGE) and contains a schedule of items for a procurement. The IGE is used to determine the estimated value of the procurement and to evaluate offeror pricing for reasonableness. The schedule of items details the specific goods and services required.

Instructions Sheet:

• Defines the purpose and use of an IGE.
• Specifies that an IGE must be independent and not a reiteration of contractor quotes.
• Outlines the expected level of detail, similar to contractor pricing.
• Requires the statement of any underlying assumptions or rationale.
• Explains the different tabs available for various procurement types (Stand Alone IGE, Stand Alone IGE w/ options, IDIQ, Task Order).

CONTRACT (5 YRS) Sheet:

• Project Title: 2020 or newer 53 Foot Dry Van Trailer
• Period of Performance: 03/01/2026 - 02/28/2031 (Five-year lease)
• Items:
  • 0001: 53 foot Dry Van Trailer with Roll Up Rear Door (Estimated Quantity: 4)
  • 0002: Cost per mile - When trailer moves, once delivered and accepted (Estimated Quantity: 4)
• Award Type: Anticipated to be a firm fixed price award.

This document is crucial for bidders as it outlines the specific items being procured (53-foot Dry Van Trailers and associated mileage costs) and the anticipated lease period. The pricing structure is expected to be firm fixed price. Bidders should use this information to prepare their proposals and ensure their pricing aligns with the government's estimated needs and the specified period of performance.