539-25-505 Maintain Parking Garage Safety

Amendment / Modification

• The due date for offers has been extended.

• The original offer due date of November 26th, 2025, has been changed.

• The deadline for submitting offers is now December 12th, 2025, at 16:30 EST. This is an extension from the previous deadline.

Amendment / Modification

• Schedules a site visit for the "Maintain Parking Garage Safety" opportunity (solicitation number 36C25026Q0034).

• The site visit is scheduled for November 12th, 2025, at 11 AM.

• Attendees should meet at the Engineering Building (building 2) of the Cincinnati VAMC in room 3015.

• The due date for Requests for Information (RFIs) has been extended to November 14th, 2025, at 4:30 PM.

• The receipt date for Quotes (RFQs) remains unchanged at November 26th, 2025, at 4:30 PM.

• Solicitation due dates and site visit details.

• The RFI due date has been extended. The RFQ receipt date remains the same.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form used to gather information from potential offerors regarding the "Maintain Parking Garage Safety" project. It outlines the process for submitting questions and specifies how responses will be provided.

• Project Information: Includes Project Number (36C25025Q0034), Project Title (Maintain Parking Garage Safety), and Project Location (Cincinnati, OH).
• Submission Instructions: Emphasizes the need for contractors to thoroughly read all solicitation documents before submitting questions. Questions must specifically reference solicitation sections or drawing numbers.
• Point of Contact: Questions should be directed to Samuel Galbreath, Contract Specialist, Department of Veterans Affairs, Network Contracting Office (NCO) 10.
• Response Method: RFIs will be answered via amendment(s).

This RFI form provides the official channel for bidders to ask clarifying questions about the "Maintain Parking Garage Safety" opportunity. It also informs bidders that all official answers and clarifications will be issued through amendments, which will be critical for understanding the final requirements and preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document, VA Form 10-9050, is the "Health Care Personnel Influenza Vaccination Form." It is used by Health Care Personnel (HCP) within the Veterans Health Administration (VHA) to document their compliance with the mandatory seasonal influenza vaccination program.

• Vaccination Status: HCP must indicate whether they received the seasonal influenza vaccine, were granted a medical exemption, or have a deeply held religious belief preventing vaccination.
• Exemption Details: For medical exemptions, a physician's signature and National Provider Identification number are required, along with a statement that contraindications have been discussed with the physician. For religious exemptions, a written notification to the supervisor is required.
• Acknowledgement of Requirements: All HCP must acknowledge that if they decline vaccination, they must wear a face mask according to VHA Directive 1192.01.
• Signatures and Dates: The form requires signatures from the HCP, their supervisor, and the physician (for medical exemptions), along with dates.
• Submission: The form must be submitted to the VHA facility Employee Occupational Health staff by November 30 each year, or within two weeks of beginning employment.

While this document is primarily for internal VHA personnel compliance, it is relevant to any bidder whose employees may be considered "Health Care Personnel" (HCP) under VHA contracts. Bidders should be aware of these vaccination and masking requirements as they may be incorporated into contract terms or impact on-site personnel. The directive itself (VHA Directive 1192.01) mandates these requirements for HCP and states that VA Contracting Officers shall ensure these requirements are expected in all HCP contracts.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "General Requirements" for construction projects, focusing on safety, site preparation, bid items, and security.

• General Construction & Survey: The contractor will provide labor, materials, and supervision for repairing joint sealants and failed concrete (Item I), and for completing a structural survey of current conditions (Item II).
• Site Preparation: Includes demolition and removal of existing structures, and furnishing labor and materials for "Maintain Parking Garage Safety."
• Safety Requirements: Refers to Section 01 35 26 for detailed safety and infection control requirements.
• Security Requirements: Mandates a security plan, adherence to security procedures (e.g., badges, no unauthorized photography), key control, and document control for sensitive information.
• Operations and Storage: Contractor must confine operations to authorized areas, use temporary buildings/utilities only with approval, and use established roadways.
• Utilities: Maintenance of existing utility services and coordination for any necessary interruptions.
• Phasing: Requires the contractor to develop a work plan and schedule detailing procedures, equipment, materials, and interim life safety measures, coordinating with the COR to ensure continuous operation of the Medical Center.
• Alterations: Requires a pre-work survey of existing conditions, designation of working/storage areas, and a re-survey before final inspection.
• Disposal and Retention: Outlines procedures for disposing of materials and equipment from demolition or work removal.
• Restoration: Requires the contractor to remove, cut, alter, patch, and repair existing work as necessary, and to restore disturbed work to its original condition.
• As-Built Drawings: Contractor must maintain two sets of as-built drawings, updated throughout construction.
• Warranty Management: Requires development of a warranty management plan, including roles, responsibilities, and documentation for all warranties.

Not explicitly stated in this section, but implies work at a Medical Center facility.

• Site visits by bidders require an appointment.
• Strict adherence to safety and security protocols.
• Coordination with the Contracting Officer's Representative (COR) is crucial for various aspects, including utility interruptions, site access, and work phasing.
• Contractor is responsible for all costs associated with damage caused by their work or failure to comply with specifications.

Forms / Attachments / Pricing Sheets

This document contains construction drawings and general project notes for the "Maintain Parking Garage Safety" project at the Department of Veterans Affairs Medical Center in Cincinnati, Ohio. It outlines the scope of work, repair details, and specific plan views for each level of the parking garage.

• General Project Notes: Covers compliance with codes, utility interruption procedures, material specifications, repair requirements, and the need for a structural condition assessment.
• Sheet Index: Lists all included drawings, such as Title Sheet, Level Plans (1-6), and Repair Details.
• Plan Views: Detailed layouts for each level of the parking garage, indicating drive lanes, stair towers, and specific areas requiring work.
• Repair Details: Illustrates specific repair methods for overhead concrete, cracked tee flange corners, tee-to-tee joints, and facade sealants.
• Deduct Alternates: Notes specific deduct alternates for tee-to-tee joint sealant replacements on various levels.

This document is critical for bidders to understand the physical scope of the "Maintain Parking Garage Safety" project. It details the specific repair and maintenance tasks required, including sealant replacement, concrete repair, and structural reinforcement. Bidders must review these drawings and notes to accurately assess the work involved, estimate costs, and prepare a compliant proposal. The deduct alternates also provide options for cost reduction that bidders should consider.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for the state of Ohio, specifically for Building Construction Projects in Hamilton County. It establishes the prevailing wage rates and benefits that must be paid to various construction laborers and mechanics on covered federal or federally assisted construction contracts. Bidders must use this information to ensure compliance with labor standards.

• General Decision Number: OH20250082 (Superseded: OH20240082)
• Effective Dates: Various dates, with the latest listed as 09/05/2025.
• Applicable Executive Orders: Executive Order 14026 and Executive Order 13658 regarding minimum wage rates for federal contractors.
• Wage Rates and Fringes: Detailed lists of prevailing wage rates and fringe benefits for numerous construction classifications (e.g., Asbestos Worker, Bricklayer, Carpenter, Electrician, Laborer, Painter, Plumber, Welder).
• Paid Holidays: Lists recognized paid holidays.
• Paid Sick Leave: Information regarding Executive Order 13706, establishing paid sick leave for federal contractors.
• Appeals Process: Outlines the process for appealing wage determination decisions.

This document is critical for bidders to understand the labor costs associated with the opportunity. It specifies the minimum wages and benefits that must be paid to workers on the project, directly impacting the cost of proposals. Failure to comply with these wage determinations can lead to contract violations and penalties. Bidders must ensure their proposed labor rates meet or exceed these requirements.

Solicitation / RFP / RFQ

This solicitation is for the "Maintain Parking Garage Safety" project at the Cincinnati VA Medical Center. The project aims to replace waterproofing joint sealants, remove and patch concrete damaged by water intrusion, and conduct a survey of the garage's structural and waterproofing conditions. The work is to be performed over weekends to minimize disruption to VA operations.

• Replacement of waterproofing joint sealants throughout the garage.

• Removal and patching of concrete at joints between slabs where water intrusion has occurred.

• Procurement and coordination with a consulting firm (THP LTD) for a structural condition survey of the garage, including visual review, sounding surveys, and chloride ion testing.

• Provision of a Structural Survey Report detailing findings on structural conditions, waterproofing, and deterioration.

• Compliance with general industry standards for concrete condition assessment of parking structures.

• Contract Type: Not explicitly stated, but implied to be construction.

• Period of Performance: 90 calendar days from the Notice to Proceed (NTP).

• Estimated Value: Magnitude of Construction is between $250,000 and $500,000.

• NAICS Code: 238110 (Commercial and Institutional Building Construction) with a size standard of $19 Million.

• Proposal Submission: Email quotes to samuel.galbreath@va.gov. No physical quotes will be accepted.

• Key Deadlines:

  • RFI Deadline: November 10, 2025
  • Offer Due Date: November 26, 2025, by 4:30 PM EST.

• Evaluation Criteria: Not explicitly detailed in the provided sections, but responsibility checks will be performed on the apparent awardee.

• The solicitation does not explicitly state a set-aside, but it does reference various small business programs and certifications in the clauses.

• Offerors must acknowledge all amendments.

• A Bid Bond is required (SF 24).

• Background investigations will be required for contractor employees.

• The contractor must comply with VA's information security and privacy requirements.

• The project is subject to construction wage rate requirements and Buy American provisions.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with limitations on subcontracting if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties for false statements.
• Cooperation: Offerors agree to provide documentation to VA to demonstrate compliance.
• Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This is a mandatory certification for all offerors. Failure to provide a completed and signed certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand the specific subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Evaluation Form" for Solicitation # 36C25025Q0034. It requires bidders to provide information regarding their company's safety and environmental records.

• Company Name, Address, Telephone, Email, and Contact Person.
• OSHA 300 Form data for 2021, 2022, and 2023, including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with explanation if applicable).
• Bidders must attach copies of their OSHA 300 and 300a Forms, which can be accessed via the provided OSHA link.
• Six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• Identification of who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR).

This form is crucial for bidders to complete and submit as part of their proposal. It allows the government to evaluate the contractor's safety and environmental performance, which is a key factor in the pre-award assessment for this solicitation.