5430-- RFI: PTW 3D Water Phantom QA Device - Sources Sought
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX, has issued a Sources Sought Notice / Request for Information (RFI) for a PTW 3D Water Phantom QA Device. This RFI is for market research purposes to identify qualified vendors and define the procurement strategy for a future solicitation. The requirement includes the device, installation, setup, configuration, database transfer, and staff training. Responses are due June 22, 2026, at 1:00 PM CT.
Scope of Work
The VA is seeking a PTW 3D Water Phantom QA system specifically for commissioning and annual Quality Assurance (QA) of the BrainLab TrueBeam system. Key capabilities required include continuous and step-by-step scanning, auto-leveling, auto field alignment, a built-in water reservoir, a TPR module, TrackIt software, and comprehensive scanning/analysis software. Associated services encompass delivery, installation, setup, configuration, database transfer, on-site training for VA personnel, and provision of user manuals and reference guides. All installation work is expected to be completed within two days or less after commencement, with preferred delivery within six months of order during clinical hours (Mon-Fri, 8 AM - 4:30 PM). A minimum one-year warranty for support and software maintenance is also required.
Contract & Timeline
This is a Sources Sought Notice / Request for Information (RFI), not a solicitation, and does not obligate the Government to award a contract. The purpose is solely for market research and planning to determine the most suitable acquisition approach, such as a set-aside, sole source, or unrestricted procurement. The VA is specifically seeking responses from Small Businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and any vendor capable of meeting the technical and service requirements.
- Response Due: June 22, 2026, 1:00 PM CT
- Published: June 8, 2026
Submission & Evaluation
Interested vendors should submit comprehensive information including company details, socioeconomic status, a capabilities statement, technical documentation (e.g., product literature, OEM authorization), and details on delivery capability. Feedback on the attached draft Statement of Work (SOW) is also requested. Responses should not exceed 10 pages and must be emailed to Shasta.Britt@va.gov with the subject line: RFI 36C25626Q0899_PTW 3D Water_[Vendor Name]. The information gathered will aid the VA in defining its procurement strategy.
Additional Notes
Submission of information is voluntary, and the government will not reimburse any costs incurred. Respondents are requested not to use restrictive or proprietary markings. If no responses are received from authorized distributors, the action may be sole-sourced to the manufacturer.