5820--AV System Upgrade - Sources Sought Notice
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically VISN 4, Network Contracting Office 4 (NCO 4), has issued a Sources Sought Notice for an Audio-Visual (AV) System Upgrade at the Wilmington VA Medical Center in Wilmington, DE. This is for market research purposes to identify qualified sources capable of providing and installing an AV system upgrade for the existing Command Center Technology Table. Responses are due by April 28, 2026, at 3:00 PM EST.
Scope of Work
The primary requirement is to upgrade the existing AV system to integrate Arthur Holm and Extron equipment. Vendors must be authorized to work with Arthur Holm, Extron, and BiAmp manufacturers. The upgrade includes:
- Man-hours for commercial installation (engineering, design, install, commissioning).
- Programming labor.
- Specific equipment, including BiAmp Parle2800, MOD-MAXHUB, TOUCHMAX8, Touch10, HDBASETTXRX; Arthur Holm AHDSSA, AHSACB, AHSACBP; and miscellaneous wires/cables.
- The solution must support screen casting, wireless casting, desktop synchronization, touchpad control, camera integration, multi-display support, 4K video, pro audio, modular upgradability, and secure network integration.
- Vendors must be capable of servicing all components of the table.
Contract & Timeline
- Type: Sources Sought / Market Research (FAR Part 10)
- Product Service Code: 5820 (Radio And Television Communication Equipment, Except Airborne)
- NAICS: 334310 (Audio and Video Equipment Manufacturing), Size Standard: 750 employees
- Set-Aside: None specified (market research stage)
- Response Due: April 28, 2026, 3:00 PM EST
- Published: April 17, 2026
- Place of Performance: Wilmington VA Medical Center, 1601 Kirkwood Highway, Rm 7012, Wilmington, DE 19805.
Response Requirements
Interested parties should submit responses via email to Tyler Kraft (tyler.kraft@va.gov) including:
- Company name, address, Point of Contact, phone, email, UEI Number, and business size (with status like SDVOSB, VOSB, etc.).
- Brand Name, Model, Part Number, and brief description of proposed products.
- Anticipated delivery lead time.
- Whether the vendor is the manufacturer, distributor, or equivalent.
- Manufacturer's size and country of origin for the product.
- General pricing (for market research only).
- Capabilities regarding salient characteristics.
- Feedback or suggestions for maximizing competition.
Additional Notes
This notice is for information and planning purposes only and is not a solicitation. No evaluation letters or results will be issued, and no payment will be made for information or administrative costs incurred. Any future solicitation will be posted separately.