5820--HF Radios
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), is conducting market research through a Request for Information (RFI) for a High Frequency (HF) Radio Network (HFRN). The VHA seeks capable sources for the procurement, installation, configuration, testing, and training of HFRN across approximately 210 critical medical and support facilities nationwide. The network aims to provide resilient, independent long-range communication as a "last-resort" during disruptions like disasters or cybersecurity incidents, with full operational capability targeted by July 2027. Responses are due April 2, 2026, at 2:00 PM EDT.
Scope of Work
The VHA requires solutions encompassing:
- HF Radio Network Solutions: Including hardware, features, technical specifications, interoperability with existing emergency systems, fixed/mobile/hybrid configurations, user-friendly handsets, and secure (non-classified) communications (minimum AES 256 encryption, interoperable with Federal crypto or VA-recommended plan). Solutions must support digital/analog signals and voice/data content, including PHI/PII. Site readiness, physical security, facility roles, and permitting requirements are also requested.
- Installation and Integration Support: Recommended nationwide deployment configurations, advice on turnkey vs. multi-vendor approaches, lead times, production capacity, installation requirements (power, grounding, antenna systems, physical space, cabling), and site survey processes.
- Training, Maintenance, and Support Services: End-user and technician training offerings (curriculum, delivery, duration), post-installation support, preventive/unscheduled maintenance, warranty options, and 24-hour helpdesk services.
Requested Information
Respondents should provide capability statements addressing the above scope, along with:
- Corporate Capability: Experience with HF or emergency communications systems, past performance with large-scale federal deployments, and available contract vehicles (e.g., GSA, SEWP, IDIQs).
- Rough Order of Magnitude (ROM): Detailed pricing estimates for equipment, installation, training, and ongoing support, including performance metrics for repair/maintenance and volume discount structures.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Purpose: Market research for planning purposes only; does not constitute a solicitation.
- Set-Aside: Not specified. Small businesses are requested to confirm performing at least 50% of the work.
- Response Due: April 2, 2026, 2:00 PM EDT.
- Published: March 19, 2026.
Submission Instructions
Interested vendors must submit:
- Company name, address, DUNS/UEI, business size/socioeconomic status, NAICS code(s).
- Confirmation for small businesses of performing at least 50% of the work.
- Point of contact name, phone number, and email.
- A written response (maximum 20 pages) addressing the requested information.
- Submissions must be in PDF format, named "HFRadio_companyname.pdf".
- Email responses to david.gabrysiak@va.gov and debra.clayton2@va.gov.
Additional Notes
This RFI is for informational and planning purposes only and does not obligate the Government to award a contract. The Government will not pay for any costs incurred in response to this RFI.