5820-- Motorola APX 8000 Handheld Radios

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the procurement of twelve (12) Motorola APX 8000 ALL-Band AP25 Portable Radios and associated accessories for the Department of Veterans Affairs Fire Department at the Alexandria VA Medical Center in Alexandria, Louisiana. The goal is to enhance communication efficiency and reliability for field operations.

• Quantity: Twelve (12) Motorola APX 8000 ALL-Band AP25 Portable Radios.

• Specifications: Radios must operate in VHF, UHF (R1 & R2), 700 MHz, and 800 MHz frequency ranges. Key features include programmable power output (1-6 Watts), J/F-12 number, Wi-Fi programming, analog/digital, conventional/trunked/TDMA support, voice announcement, integrated Bluetooth with AES encryption, IP68/DELTA-T submersion certification, top display and color LCD body screen with intelligent lighting, high-tempered glass display, multiple programmable buttons, programmable duress button, Advanced Digital Privacy (ADP) encryption, T-Grip design, NTIA and FIPS 140-3 compliancy, and the ability to report device location to Motorola's Command Central Aware software via LMR, WiFi, and LTE.

• Accessories: Two (2) 2-bank chargers and six (6) spare batteries.

• Programming: Complete programming of all radios to meet VA communication needs, including configuration of channels and encryption keys.

• Deliverables: Twelve (12) fully operational radios with batteries, six (6) spare batteries, two (2) 2-bank chargers, all necessary programming, user manuals, and warranty information.

• Contract Type: Firm-Fixed-Price.

• Delivery: Within 30 days after contract award.

• Submission Method: Offers must be submitted via email only to Marcus Sidney at marcus.sidney@va.gov.

• Due Date: May 15th, 2026, by 8:00 AM CST.

• Questions Due: May 12th, 2026, by 8:00 AM CST via email to Marcus Sidney.

• Evaluation Factors: Technical Capability and Price. Past performance will be considered for responsibility determination only.

• Offer Structure: Offers must be submitted in three volumes: Volume 1 (Price Proposal), Volume 2 (Past Performance History), and Volume 3 (Technical Capabilities Statement, including an authorized distributor letter).

• Set-Aside: This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Requirements: Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer and award.

• The solicitation incorporates FAR and VAAR clauses by reference.

• Award will be made to the lowest priced offeror that meets or exceeds all requirements.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for twelve (12) Motorola APX 8000 ALL-Band AP25 Portable Radios and accessories. The procurement is for the Alexandria Department of Veterans Affairs Fire Department to enhance communication efficiency and reliability for field operations.

• Quantity: 12 handheld radios, 6 spare batteries, and 2 multi-unit chargers.

• Radio Specifications: Digital two-way communication radios (7/800MHz, VHF, UHF), capable of operating in specific frequency ranges (VHF 136-174 MHz, UHF 380-470 MHz and 450-520 MHz, 700 MHz 764-776/794-806 MHz, 800 MHz 806-825/851-870 MHz).

• Key Features: Enhanced audio clarity, IP68 rated durability, extended battery life, intuitive user interface, programmable power output (1-6 Watts), J/F-12 number for RF emissions, support for analog/digital, 3600/P25, conventional, trunked, and TDMA. Must have integrated Bluetooth with AES Encryption, top display, color LCD screen, programmable buttons, and a programmable duress button.

• Programming: Complete programming to meet VA's specific communication needs, including channel configuration, encryption keys, and custom settings. Must comply with federal and state communication regulations.

• Accessories: Includes 2 bank chargers and necessary programming services. Additional accessories like cables and batteries are also required.

• Deliverables: Fully operational handheld radios with batteries, spare batteries, bank chargers, completed programming, user manuals, and warranty information.

• Contract Type: Firm-Fixed-Price contract.

• Period of Performance: Base period from 05-29-2026 to 06-28-2026 for radios and related items.

• Delivery: 30 days After Receipt of Contract (ARO) to VA Medical Center, 2495 Shreveport Hwy, Alexandria, LA 71303.

• Offer Submission: Via email only to Marcus Sidney (marcus.sidney@va.gov).

• Due Date: Friday, May 15th, 2026, by 8:00 A.M. CST.

• Questions Due: Tuesday, May 12th, 2026, by 8:00 A.M. CST.

• Evaluation: Award will be made to the lowest priced offeror that meets or exceeds all requirements. Past performance will be considered for responsibility determination only. Technical capability and price are key evaluation factors.

• Set-Aside: This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 334290 (Other Communications Equipment Manufacturing) with a size standard of 800 employees.

• Offerors must sign the SF 1449 document.

• A copy of the offeror's SAM.gov registration is required.

• An authorized distributor letter is required with the offer.

Other / Unclassified

This document is a Justification for Single Source Award (IAW FAR 13.106-1) for the Department of Veterans Affairs, Alexandria Health Care System. It details the requirement for twelve (12) Motorola APX 8000 handheld radios, 2 bank chargers, and programming services for the VA Fire Department. The estimated amount is over the micro-purchase threshold but not exceeding the SAT ($350K).

This document explains why the government intends to procure these specific radios from a single source (Motorola). Key reasons include:

• Compatibility: The Motorola APX 8000 radios are necessary for compatibility with the VA's existing 15-year-old Motorola communication infrastructure, including fleet continuity, mutual aid, and hardware sharing.
• Mutual Aid: Compatibility with the state-run LWIN radio system, which is entirely Motorola, is crucial for natural disaster response and sharing resources.
• Unique Features: APX radios offer "Glove-Friendly" ergonomics, a shielded emergency button, dual-microphone noise cancellation, and meet stringent MIL-STD-810H standards and IP68 immersion ratings, essential for firefighting operations.
• Cost and Efficiency: Maintaining a single brand avoids increased costs and complexity associated with managing disparate radio systems, programming software, encryption, and accessories.
• Security Compliance: Motorola radios comply with NTIA and FIPS 140-3 AES high encryption standards.

Market research identified multiple SDVOSBs capable of providing similar supplies, but the government determined that alternative brand radios would not be compatible with the current system, potentially interrupting emergency protocols, creating security risks, and increasing costs.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ) for commercial items, prepared in accordance with FAR Subpart 13, Simplified Acquisition Procedures. The Department of Veterans Affairs (VA) intends to procure twelve (12) Motorola APX 8000 Portable Radios and associated accessories.

• Procurement of twelve (12) Motorola APX 8000 Portable Radios.

• Procurement of associated accessories for the radios.

• This solicitation initiates a new supply agreement/contract.

• The procurement will follow FAR Part 12 (Acquisition of Commercial Items) and Part 13 (Simplified Acquisition Procedures).

• Provisions and clauses are effective through Federal Acquisition Circular (FAC) 2026-01 (03/13/2026).

• Quotes are due electronically to Marcus.Sidney@va.gov no later than May 15th, 2026, by 8:00 a.m. Central Time (CST).

• Only electronic quotes will be considered.

• All questions and concerns must be submitted via email to Marcus.Sidney@va.gov by 8:00 a.m. CST on May 12, 2026.

• Phone calls will not be accepted for inquiries.

• This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSBC).

• NAICS Code: 334290 (Other Communications Equipment Manufacturing).

• Contracting Office ZIP Code: 70112.

• Contracting Office Address: Department of Veterans Affairs, Southeast Louisiana Veterans HCS, 1515 Poydras Street, New Orleans LA 70112.

• Point of Contact: Marcus Sidney, Contract Specialist, marcus.sidney@va.gov, 318-229-7535.

• Referenced attachments include a PDF version, a Word version of the solicitation, and a Brand Name Approval/Single Source Justification document.