5820--Portable Radios
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Central Ohio Healthcare System, is seeking to acquire Motorola Solutions MOTOTRBO R5 Portable Two-Way Radios and associated accessories. This is a Combined Synopsis/Solicitation for a brand-name-only requirement to ensure reliable, secure, and interoperable radio communications for VA Police and facility operations. Quotes are due by May 8, 2026, at 5:00 PM EST.
Scope of Work
The contractor shall provide all labor, materials, equipment, programming, configuration, delivery, and incidental services to furnish Motorola Solutions MOTOTRBO R5 portable two-way radios. The objective is to support VA Police routine operations, emergency response, and critical incident management within a medical center environment, integrating with the existing Motorola MOTOTRBO/DMR infrastructure.
Contract & Timeline
- Type: Firm-Fixed-Price Purchase Order
- Performance Period: 60 calendar days or less from date of award.
- Deliverables Completion: Within 90 days from the date of award.
- Response Due: May 8, 2026, by 5:00 PM EST.
- Published: May 6, 2026.
Key Requirements / Deliverables
- Product: Motorola Solutions MOTOTRBO R5 portable two-way radios (VHF and/or UHF) with specific frequency bands (400-512 MHz, 4W LKP Display WiFi/BT).
- Accessories: IMPRES Li-Ion battery (minimum 3200 mAh preferred), rapid charger, belt clip, antenna, and manufacturer's 5-year service coverage (hardware repair and software updates).
- Configuration: Radios must be fully configured and programmed to align with existing VA Police operational requirements and the current Motorola MOTOTRBO DMR Tier II system settings, including channel templates, zone configurations, and emergency button settings.
- Quality: All radios must be new, current production models with full manufacturer warranty, rated IP67 dust-tight and waterproof, and ruggedized to MIL-STD-810H.
Justification for Single Source
This is a brand-name-only acquisition for the Motorola Solutions MOTOTRBO R5 platform. The justification cites the unique combination of features (DMR Tier II compatibility, advanced audio with SINC+ and AI noise suppression, Wi-Fi/WPA3, Bluetooth 5.2, IP67, MIL-STD-810H ruggedization, and optional intrinsic safety) that maintain continuity with the existing Motorola MOTOTRBO/DMR infrastructure. Market research indicated no other commercially available handheld radio provides this specific combination without introducing interoperability risks, requiring system reconfiguration, retraining, and accessory replacement, leading to increased costs and operational risks.
Submission & Evaluation
- Submission Method: Email quotes to Gina P. Crank (gina.crank@va.gov).
- Evaluation: Award will be made to the response most advantageous to the Government based on a comparative evaluation of quotes.
- Quote Requirements: Include a completed schedule with pricing and adequate documentation detailing product capabilities. Offerors must state acceptance of terms and conditions or list exceptions.
Personnel Requirements
Contractor employees requiring access to VA computer systems must undergo a background investigation and receive favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. Position sensitivity is designated as Low Risk.
Contact Information
- Contracting Officer: Gina P. Crank (gina.crank@va.gov, 614-625-1236).