5836--4k Video Monitors (VA-26-00043536) ILEAD | Saddler/Rhodes

Form / Attachment / Pricing Sheet

This document is a mandatory certification form for offerors responding to solicitations that include the "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products" clause. It requires offerors to certify their compliance with subcontracting limitations, particularly for contracts involving supplies or products. Bidders must complete and submit this form with their offer to be considered eligible for award.

• Limitations on Subcontracting Certification: Offerors must select the appropriate box indicating compliance with subcontracting limitations for either:
  • Contracts for supplies/products (not from a non-manufacturer), ensuring no more than 50% of the contract value is paid to non-certified SDVOSB/VOSB firms.
  • Contracts for supplies from a non-manufacturer, requiring the supply of products from a domestic small business manufacturer or processor, unless a waiver is granted.
• Manufacturer or Nonmanufacturer Representation: Offerors must identify themselves as either a manufacturer/producer or a nonmanufacturer and certify to specific requirements for each category, including employee count, primary business activity, and supply chain details.
• Certification Execution: Requires the printed name, title, signature, and company details of an authorized representative.

This form is critical for determining offeror eligibility. Failure to complete and submit this certification accurately with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. It outlines specific requirements related to subcontracting and the offeror's status as a manufacturer or non-manufacturer, which directly impacts proposal preparation and compliance.

Solicitation / RFP / RFQ

This document is a solicitation for 4K Field Production Video Monitors for the Department of Veterans Affairs (VA), Institute for Learning, Education and Development (ILEAD). The VA requires these monitors and accessories to support media production facilities in St. Louis, MO, and Salt Lake City, UT, to accurately view video signals from newly purchased 4K cameras.

The contractor shall deliver the following items (brand name or equal):

• 3 x SmallHD Cine 18" 4K High-Bright Production Monitors (Model: 16-1801)
• 3 x SmallHD ULTRA 7 UHD 4K On-Camera Touchscreen Monitors (Model: 16-0727)
• 3 x SmallHD 14V/26V Dual Battery Brackets (V-Mount) (Model: PWR-ADP-BB-4K-DUALVM)

Detailed specifications for each item are provided, emphasizing 4K resolution, high brightness, color accuracy, and connectivity (SDI, HDMI). The monitors are required to be compatible with existing SmallHD products.

• Contract Type: Firm Fixed-Price

• Delivery Date: 180 days after award.

• Place of Delivery: 1 Jefferson Barracks Drive, Building 56, St. Louis, MO 63125.

• Records Management: Contractor must comply with all applicable records management laws and NARA policies. All data created for Government use are Federal records.

• No specific submission or evaluation criteria are detailed in this document.

• Not specified in this document.

• Government-Furnished Equipment (GFE): None.

• Security Requirements: Certification and Accreditation (C&A) requirements do not apply.

Form / Attachment / Pricing Sheet

This document is a vendor response form for a Sources Sought Notice related to the ILEAD Video Production BPA Recompete. It is designed to collect information from potential vendors to help the government determine the acquisition strategy and potential sources for this requirement.

• Company Information: Requires details such as Company Name, Address, SAM UEI Number, Point of Contact, GSA Contract Number (if applicable), other Government Contract Numbers (if applicable), Socio-Economic Business Size, Years in Business, Affiliate Information, Potential Teaming Partners (if applicable), and Number of Employees.
• Past Experience: Requires detailed information on up to three past projects, including Project Name and Address, Dollar Value, Point of Contact for the Owner, a Brief Description of the Project, and the company's specific role in the project.
• Additional Information: Asks if the company can comply with VA Limitations of Subcontracting (VAAR 852.219-75) and requires completion of a Certificate of Compliance if applicable.

Vendors interested in this opportunity must complete this form to provide their company's qualifications, experience, and capabilities. This information will be used by the government to assess market capacity and inform future acquisition decisions. Failure to provide this information may result in the company not being considered for future solicitations related to this requirement.

Sources Sought Notice

The Department of Veterans Affairs (VA), Program Contracting Activity Central, is conducting market research to identify vendors capable of providing 4K video monitors and accessories. These are needed to support accurate video signal viewing from 4K cameras for the Institute for Learning, Education, and Development (ILEAD) Office. This notice is for planning purposes to identify potential sources and assess capabilities.

• 4K video monitors and accessories.

• Detailed product description is available in an attached draft document.

• Interested and capable vendors must submit a response by Thursday, February 19, 2026, at 1:00 PM Eastern Time.

• Responses should include:

  • Company Information (Name, Address, POC, GSA Contract # if applicable, SAM UEI #)
  • Business Size and Status (socio-economic status, years in business, affiliates, employee count)
  • Capabilities statement
  • Past Experience (max 3 projects within last 3 years as prime/subcontractor, including project details, dollar value, POC, and relevance)
  • Completed VAAR 852.219-76 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products.

• Alternatively, the attached Vendor Response Form can be used.

• Comments and questions on the DRAFT product description document are also requested, with clear references to page and section.

• The VA anticipates a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms, based on Public Law 109-461, Section 8127.

• However, inadequate SDVOSB responses may lead to an alternate set-aside or full and open competition.

• Failure to provide complete information may prevent the VA from determining capability and potentially preclude a specific set-aside.

• This is a Sources Sought Notice for market research, not a solicitation. No contract will be awarded based on this notice.

• NAICS Code: 334310 – Audio and Video Equipment Manufacturing (Size standard: 750 employees).

• Attached documents include a draft Product Description, Vendor Response Form, and VAAR Certificate of Compliance.