5836--LICSENSE PLATE RECOGINTION SYSTEM and SUBSCRIPTION

Sources Sought / Request for Information (RFI)

This document is a Sources Sought Notice / RFI, not a solicitation. Its purpose is to gather information from potential qualified sources regarding their capabilities and size classification relative to NAICS codes 561621 (Size standard of $25.0 MM) or 541519 (Information Technology Value Added Resellers, Size standard of 150 employees). The information gathered will aid the Government in making acquisition decisions for a License Plate Recognition (LPR) system.

• Product: Flock Safety's Flock OS (License Plate Recognition Platform) with law enforcement grade, infrastructure-free LPR cameras, including professional installation and integration, or an equal solution.
• Term of Service: Support services for up to five years (base plus four option years).
• Platform/System/Software:
  • Vendor-managed through its own server and cloud.
  • Ability to identify vehicles by make, color, decals, transforming footage into actionable evidence even without plate numbers.
  • Automated alerts for NCIC, NCMEC, or custom Hot Lists via SMS, email, and app notifications.
  • Unlimited user access.
  • Interagency operability for real-time data integration and sharing with partner agencies' systems.
• Camera & Monitoring System:
  • Capable of covering up to two lanes.
  • Capable of reading/capturing plate information of vehicles moving between 0-60 MPH from 40 to 70 feet away.
  • Solar-powered with LTE or faster network capability for flexible installation.
  • Resolution to capture identifiable images and videos of vehicles entering/exiting parking facilities day and night.
• Installation: Must be performed by licensed and certified technicians, with a pre-approved installation plan.

The system must support interagency operability with numerous law enforcement agencies and cities in Los Angeles, Orange County, San Bernardino, Riverside, and San Diego Counties.

Interested companies must provide:

• A capabilities statement detailing how they can or cannot meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirements, with explanations for any unmet requirements.
• Feedback or suggestions on the DRAFT/SALIENT CHARACTERISTICS/SOW requirements.
• Business size status and representations (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business).
• Information regarding manufacturer, authorized distributor status, and any alterations/modifications.
• Compliance with subcontracting limitations.
• Confirmation of Commercial Off-The-Shelf (COTS) status and adherence to the Non-Manufacturer Rule.
• Indication of Buy American Act conformance and manufacturer origin.
• Lead time for delivery, estimated lifespan, and support/services.
• Information on leasing solutions and existing Federal Supply Schedule (FSS) contracts.
• General pricing information (for market research purposes only).
• SAM.gov Unique Entity ID/Cage Code.

Responses must be submitted via email to sam.choo@va.gov no later than Tuesday, March 31, 2026, by 10:00 AM PST.

Responses are for planning purposes only and do not constitute an offer. All proprietary information will be handled accordingly. This RFI is not a solicitation, and responses cannot be accepted to form a binding contract.

Request for Information (RFI) / Sources Sought Notice

This notice is for informational and planning purposes only and is NOT a solicitation. The Department of Veterans Affairs (VA) is seeking information on potential qualified sources for a License Plate Recognition (LPR) System and Subscription. The goal is to gather data on market capabilities, pricing, delivery, and potential vendors to inform future acquisition decisions.

The VA is looking to acquire base year plus four option years of subscriptions for Flock Safety's Flock OS (LPR Platform) or an equal solution. This includes infrastructure-free, law enforcement-grade LPR cameras, professional installation, and integration. The contractor must provide support services for up to five years and maintain necessary certifications.

Platform/System/Software:

• Vendor-managed server and cloud.
• Ability to identify vehicles by make, color, decals, even without plate numbers.
• Automated alerts for Hot Lists via SMS, email, and app.
• Unlimited user access.
• Interagency operability with listed law enforcement and city agencies in Southern California.

Camera & Monitoring System:

• Capable of covering up to two lanes.
• Read/capture plate information at speeds of 0-60 MPH from 40-70 feet.
• Solar-powered with LTE or faster network capability for flexible installation.
• High resolution for capturing vehicle characteristics (color, make, model, plate #) day and night.

Installation:

• Must be performed by licensed and certified technicians.
• Requires a complete installation plan approved by the Chief of Police prior to commencement.
• Installation on existing utility and camera poles.

Interested and capable companies must submit:

1. A capabilities statement detailing how they meet or cannot meet the draft salient characteristics/SOW requirements, with explanations for any gaps.
2. Feedback or suggestions on the draft requirements (or N/A).
3. Business size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.) relative to NAICS code 561621 ($25.0 MM size standard) or 541519 (150 employees for IT VARs).
4. Confirmation of small business status under the identified NAICS code.
5. Indication of manufacturer, authorized distributor, or solution provider status.
6. (If large business) Designated/authorized distributors.
7. (If small business distributor/reseller) Details on any alteration, assembly, or modification of items.
8. Explanation of compliance with limitations on subcontracting (13 CFR § 125.6).
9. Confirmation if items are Commercial Off-the-Shelf (COTS).
10. (If applicable) Confirmation of compliance with the Non-Manufacturer Rule.
11. Confirmation of Buy American Act compliance and manufacturer's domestic/foreign status.
12. Lead time for delivery and any scaling with quantity.
13. Estimated lifespan of the solution and associated support/services.
14. Information on leasing solutions, if offered.
15. Details of any existing Federal Supply Schedule (FSS), GSA/NAC/SAC/BPA/NASA SEWP, or other Federal Government contracts.
16. Confirmation if provided items are available on existing contracts.
17. General pricing information (for market research only).
18. SAM.gov Unique Entity ID/Cage Code.

Responses must be submitted via email to sam.choo@va.gov no later than Tuesday, March 31, 2026, by 10:00 AM PST. Telephone responses will not be accepted.

Responses are for planning purposes only and do not constitute an offer. This RFI may lead to future RFIs or solicitations. All interested parties must respond separately to any future announcements.