5998--Tube System Hardware Upgrade Central Arkansas Veterans Healthcare Sys
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Central Arkansas Veterans Healthcare System (CAVHS), is conducting market research through a Sources Sought notice for a Tube System Hardware Upgrade. This effort involves upgrading Swisslog nexus panels and ITS position Control Boards for the pneumatic tube system at their facilities in North Little Rock, AR. Responses are due by April 13, 2026.
Scope of Work
The contractor shall provide all labor, tools, equipment, transportation, and supervision to upgrade the pneumatic tube system hardware at both the John L McClellan (JLM) and North Little Rock Eugene Towbin VA Medical Center campuses. Key tasks include:
- Installation of 16 new Swisslog nexus panels.
- Installation of 16 remote personal indicators.
- Installation of 34 mini uninterrupted power supplies (UPS).
- Installation of 20 ITS position control boards for TU’s and blowers.
- Installation of 1 ITS Configuration kit.
- Installation of an 8-Port Rocketport Card for each new server.
- Installation of a communication Interface Assembly for each new server.
- Hardware installation must be performed by a Swisslog Healthcare Field Service Engineer.
- Ensuring new hardware functions correctly at both CAVHS campuses.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: None specified
- Response Due: April 13, 2026, 8:00 PM UTC
- Published: April 6, 2026, 2:43 PM UTC
- Place of Performance: Central Arkansas Veterans Healthcare System facilities in Little Rock and North Little Rock, AR.
- Work Hours: Primarily Monday through Friday, 8:00 AM to 4:00 PM, with potential for work outside normal hours requiring coordination. Work must accommodate service schedules and Government Observed Holidays.
General Requirements & Restrictions
- Contractor must maintain equipment according to manufacturer standards.
- All changes to the Statement of Work (SOW) require approval from the Contracting Officer (CO).
- Strict confidentiality and non-disclosure of patient, employee, or facility information are mandatory.
- Contractor personnel will not have access to VA desktop computers, online government resources, or Protected Patient Health Information (PHI).
- Any memory storage devices from removed equipment must remain in VA custody. Old hard drives must be turned in to the Electronic Technician Shop.
- Contractor personnel must report to the Electronic Technician shop upon arrival, wear visible identification, and obtain a VA identification badge via fingerprinting.
- Compliance with federal records management laws, NARA policies, and VA Directives regarding information security is required.
- Adherence to masking guidance may be necessary.
Evaluation
Responses will be used for market research purposes to identify qualified firms capable of performing the required services. This notice is for planning purposes only and does not constitute a solicitation.