5999--New Building Automation System (BAS) Sustainment, Maintenance, Repair, and Lifecycle | PO: VA American Lakes Campus, Tacoma, Washington
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued a Request for Information (RFI) for Building Automation System (BAS) Sustainment, Maintenance, Repair, and Lifecycle Support at the VA American Lakes Campus in Tacoma, Washington. This RFI is for market research and planning purposes only to identify qualified vendors. Responses are due by April 22, 2026, at 16:00 PM PST.
Scope of Work
The VA requires comprehensive support for its mission-critical BAS, which controls HVAC, energy management, alarms, and other building systems. The scope includes proprietary BAS controllers, field devices, supervisory controllers, operator workstations, networked controls, integrated analytics, and associated firmware/databases. Key services include:
- 24/7 Technical Support: Remote diagnostics, troubleshooting, and on-site escalation.
- Preventive Maintenance (PM): Developing and executing PM schedules aligned with OEM recommendations.
- Corrective Maintenance and Repair: Diagnosing and repairing BAS faults, with emergency responses initiated by the next business day.
- Replacement of Retired / End-of-Life Hardware: Managing hardware lifecycle risks and supporting component replacements.
- System Performance Optimization: Conducting bi-annual evaluations and providing recommendations for energy efficiency, reliability, and risk mitigation.
- Digital Twin, Analytics, and System Health Monitoring: Providing continuous analytics and documented insight reporting.
- Configuration Control and Documentation: Maintaining control over system changes and documenting all activities.
- Coordination with Third-Party Systems: Supporting integrated systems for interoperability.
Contract & Timeline
- Opportunity Type: Request for Information (RFI)
- Anticipated Contract Structure: Base year + four (4) optional years
- NAICS Code: 561210 (Facilities Support Services)
- Place of Performance: 9600 Veterans Drive, VAMC American Lake BLDG 18 B108, Tacoma, WA 98493
- Response Due: April 22, 2026, by 16:00 PM PST
- Questions Cut-off: April 21, 2026, by 12:00 PM PST
- Published Date: April 8, 2026
Submission Requirements
Responses must be submitted electronically via email to Jeremiah.Middleton2@VA.gov with the subject line "Response to RFI – Building Automation System (BAS) Sustainment". The email file size shall not exceed 5 MB. Submissions are limited to a maximum of 3 pages, in Microsoft Word (.docx) or PDF format, using Arial or Times New Roman 12 pt. font minimum. No marketing materials are allowed.
Additional Notes
This RFI is for information and planning purposes only and does not constitute a solicitation. Responses are voluntary and will not be considered offers. Vendors should include company information, CAGE/SAM UEI, socio-economic type, business size, and SBA VetCert certification (if applicable). Proprietary information should be clearly marked.