5BDE San Antonio ISD JCLC

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for the 2026 San Antonio Independent School District (ISD) JROTC Cadet Leadership Challenge (JCLC), supporting approximately 100 Cadets and 35 Cadre from May 26-29, 2026.

• Provide co-located lodging accommodations, meals, training facilities, furniture, equipment, supplies, management, supervision, and labor.

• Services include:

  • Instruction in leadership skills in a military-type environment.
  • Opportunities for cadets to experience interaction with peers from other schools.
  • Citizenship building exercises.
  • Adventure training (e.g., high ropes, low ropes, zip line, land navigation, team building, obstacle course, water safety).
  • Camp administrative support.
  • Transportation to training sites (e.g., river tubing).
  • Medical support (first aid station space).

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards and thresholds are detailed in Technical Exhibit A, including:

  • Lodging: Fixed-facility, climate-controlled, co-located accommodations with adequate ventilation and personal space, separate male/female facilities, and compliance with fire/safety codes. Must not be undergoing renovation and not located in a high-crime area.
  • Meals: Nutritious, hot, filling, and served at appropriate temperatures, on time.
  • Medical: First aid station space accessible 24 hours.
  • Facilities/Training: Provide all facilities and training with certified instructors.

• Period of Performance: May 26-29, 2026.

• Place of Performance: Within a 100-mile radius of San Antonio ISD, Texas.

• Contractor personnel must not require a security clearance.

• Contractor must safeguard Government equipment.

• Contractor must attend post-award conferences and progress meetings.

• Contractor must identify personnel as contractors.

• Contractor must not cite Government information for marketing purposes.

• Contractor must manage and mitigate any Organizational Conflict of Interest (OCI).

• Contractor must provide unlimited water and ice.

• Contractor must coordinate menus with the Government POC.

• Contractor must provide specific training areas and equipment for various activities (e.g., campfire pit, night land navigation field, high/low ropes venues, team building venue, water tubing course, softball field, basketball goal, drill competition area, hike/climb/cave exploration venue).

• Contractor must provide shelter for inclement weather.

• Contractor personnel attire must be clean and not offensive.

• Contractor must comply with applicable publications and local policies.

• Contractor is exempt from sales taxes.

Solicitation / RFP / RFQ

This solicitation (W9124D26QA236) is for the procurement of meals, lodging, and facility usage fees for the San Antonio ISD Junior Cadet Leadership Camp (JCLC). The services are to be performed within a 100-mile radius of San Antonio ISD, Texas.

• Meal Services: Provision of meals for 100 cadets and 35 cadres from May 26-29, 2026.

• Lodging Accommodations: Provision of lodging for 100 cadets and 35 cadres from May 26-29, 2026.

• Facility Usage Fees: Associated fees for the use of facilities for the JCLC event.

• Training Facilities: Contractor must provide facilities for various training activities including high ropes course, low ropes course, zip line course, land navigation course, team building/obstacle course, and a swimming pool for water safety.

• Camp Support: Adequate water stations, emergency medical coordination, furniture, equipment, supplies, tools, management, and labor.

• Location: Offeror must provide the exact camp location, including address and supporting documentation.

• Pricing Arrangement: Firm Fixed Price for all items.

• Period of Performance: May 26, 2026, to May 29, 2026.

• NAICS Code: 721214

• Size Standard: USD 9,000,000.00

• Offer Due Date: May 21, 2026, at 2:00 PM local time.

• Solicitation Method: Request for Quote (RFQ).

• Evaluation Criteria: Not explicitly detailed in the provided pages, but standard evaluation factors for solicitations apply.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference, including those related to System for Award Management, Terms and Conditions for Commercial Products and Services, Small Business Set-Aside, Equal Opportunity, Service Contract Labor Standards, and others.

• DFARS clauses are also incorporated, including those related to Safeguarding Covered Defense Information and Cyber Incident Reporting.

• A Performance Work Statement (PWS) and Wage Determination are attached and referenced.

• Payment will be made via Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Wage and Hour Division, establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is relevant for contractors performing services for the Federal Government in specific areas of Texas.

• Area: Texas Counties of Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina and Wilson.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific fringe benefit amounts are detailed separately.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining requirements and adjustments.
• Health & Welfare: Specifies Health & Welfare benefits ($5.55 per hour or $222.00 per week) and details for EO 13706 ($5.09 per hour or $203.60 per week).
• Vacation and Holidays: Outlines paid vacation (2, 3, or 4 weeks based on service length) and a minimum of eleven paid holidays.
• Hazardous Pay: Details an 8% differential for positions involving high hazard with ordnance/explosives and a 4% differential for lower hazard proximity.
• Uniform Allowance: States that contractors must furnish or reimburse employees for uniforms and their maintenance.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not listed in the determination.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. It sets the minimum wage and benefit requirements for service employees working on federal contracts in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.