5th OG SAF Cameras

Form / Attachment / Pricing Sheet

This document is a floor plan illustrating the proposed camera layout for an opportunity. It details the placement of cameras, control interfaces, and monitors, along with estimated cable lengths.

• Camera Placement: Indicates locations for PoE (Power over Ethernet) cameras.
• Control Interfaces: Shows placement of control interfaces.
• Monitors: Depicts locations for system monitors.
• Cable Runs: Illustrates PoE wire runs for cameras and lines from controllers to monitors, including estimated lengths (e.g., 2 FT, 10 FT, 20 FT, 50 FT, 60 FT).
• Room Designations: Identifies specific areas such as 'ESTIBULE 121A', 'CORR. 1013', 'BREAK 121E', and 'COMM. 121F'.

This layout is crucial for bidders to understand the physical scope and infrastructure requirements for installing a camera system. It provides visual guidance on the number of devices, their distribution, and the estimated cabling needed, which will inform proposal development, resource allocation, and cost estimation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish performance-based requirements for the delivery and installation of a door surveillance system for the Special Access Facility (SAF) to support observation and situational awareness.

• Design, install, configure, and test a complete camera system in the SAF.

• Install a main monitoring station in room 121K.

• Provide 3 Vandal Proof 8 MP cameras mounted outside secure location entrances (locations pre-approved by SSO).

• Install a CCTV System including a 4 Port PoE+ NVR, 1 HDD, equipment enclosure, 3 dome style 4K IP autofocus cameras, power conditioning, surge protection, UPS, 3- 32" TAA compliant Samsung display monitors, and 4K - HDMI signal distribution cabling.

• The CCTV system will be stand-alone and not integrated into existing DOD network IT systems.

• Displays will be 32" diagonal, will NOT have Wi-Fi or Bluetooth, and can have DVI and/or HDMI connections.

• Cameras must cover all entry/exit doors (100% door coverage).

• Monitor station setup must show real-time and playback video for all doors with no system malfunction during testing.

• Compliance with network/security standards, including coordination with Comm/CE, secure login, and encrypted protocols.

• User training on system functions to be completed within 2 business days of install.

• Project completion timeline: Install, test, and turnover completed within 30 calendar days of Notice to Proceed.

• Period of Performance: Not to exceed 120 calendar days from date of award.

• Onsite work: Not to exceed 10 duty days.

• Security: Contractor personnel must coordinate base access, comply with safety and security policies, and use secure, non-public IP addresses and encrypted protocols for camera systems. No transmitting devices are permitted on site.

• Records Management: Contractor is responsible for maintaining and disposing of records per AFI 33-322 and Air Force Records Disposition Schedule.

• Maintenance and Support: Includes preventative maintenance (one-time, six months post-installation), corrective maintenance (within 72 hours of notification), help desk support (Mon-Fri, 8am-5pm), and monthly reporting.

• Option Years: Up to 4 option years for maintenance and support are available with terms and conditions remaining the same. Price adjustments are capped at 2.5% annually and require justification. Minor scope changes are subject to mutual agreement.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "5OG Cameras" opportunity, clarifying requirements and details for potential bidders.

• Camera Locations: All cameras are to be exterior to the facility, but rough-ins are in place. Cameras will be positioned above doorways.
• IR Capability: Not required for the cameras.
• Recording Retention: A minimum of 90 days of recording is required for the NVR.
• Enclosure: The locked (rack) enclosure is supplied and will be wall or floor mounted.
• Future Expansion: The system should be designed to allow for future expansion.
• Cable Runs: Approximate distances from the NVR to camera placements are provided (#1 approx. 24', #2 approx. 66', #3 approx. 80').
• Pathways: Rough-ins are in place for cable pathways.
• Ceilings: All ceilings are drop ceilings, 8' from the raised floor. Monitors require ceiling mounts.
• Second Quote Option: The government is open to receiving a second quote option, potentially with 8MP units as an alternative if they are not over-specifying.
• Site Visit: A site visit can be arranged if required to finalize the proposal.

These clarifications provide specific details on camera placement, technical requirements (IR, recording retention), installation specifics (cable runs, ceilings), and openness to alternative quotes, which bidders should consider when preparing their proposals.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for commercial items to procure "5th OG SAF Cameras" for the Department of the Air Force, 5th Contracting Squadron at Minot AFB, ND. The acquisition is a Firm-Fixed Price (FFP) RFQ and is set aside for 100% Small Business Concerns. The North American Industry Classification System (NAICS) code is 334310 with a Small Business Size Standard of 750 Employees.

• The core requirement is for "5 OG SAF Cameras Buy" (Line Item 0001, Quantity 1, Unit of Measure LOT).

• Detailed specifications are provided in Attachment 1 – (SOW, Specs, etc.).

• Quoters must submit product literature and clear photographs for each unique item to demonstrate technical compliance.

• Contract Type: Firm-Fixed Price (FFP).

• Period of Performance/Delivery: Not explicitly stated, but quotes must be valid through July 1, 2026.

• Place of Delivery/Performance/Acceptance/FOB Point: F.O.B. Destination, Minot AFB, ND 58705.

• Response Deadline: Wednesday, May 13th, 2026, no later than 11:00 AM.

• Quotes must be submitted via email to the Points of Contact (POCs) and Contracting Officer.

• Evaluation Factors: Best Value determination based on (i) Technical Capability (pass/fail), (ii) Price, and (iii) Past Performance. Past Performance is approximately equal in importance to price.

• Award: A single, firm, fixed-price purchase order is intended.

• Initial Quotations: The Government intends to make an award based on initial quotations without post-submittal inquiries.

• Set Aside: 100% Small Business Concerns.

• NAICS Code: 334310.

• Small Business Size Standard: 750 Employees.

• Funds are not presently available for this effort; the Government reserves the right to cancel the solicitation.

• Questions are due by Tuesday, April 28th, 11:00 AM CST.

• Attachments referenced include: Attachment 1 – PWS, Attachment 2 - Camera Layout, Attachment 3 - Q&A.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish performance-based requirements for the delivery and installation of a door surveillance system for the Special Access Facility (SAF) to support observation and situational awareness.

• Design, install, configure, and test a complete camera system in the SAF.

• Install a main monitoring station in room 121K.

• Provide 3 Vandal Proof 8 MP cameras mounted outside secure location entrances (locations pre-approved by SSO).

• Install a viewing station with recording capabilities and a locking equipment rack for ancillary hardware.

• System must be reliable, secure, and meet base infrastructure and cybersecurity requirements.

• CCTV System includes: 4 Port PoE+ NVR, 1 HDD, 1 equipment enclosure, 3 dome style 4K IP autofocus cameras, power conditioning, surge protection, UPS, 3- 32" TAA compliant Samsung display monitors, and necessary cabling/equipment.

• The CCTV system will be stand-alone and not integrated into existing DOD network IT systems.

• Cameras must cover all entry/exit doors (100% coverage).

• Monitor station must display real-time and playback video for all doors without system malfunction during testing.

• Compliance with all applicable base and DoD network/security standards, including secure login and encrypted protocols.

• Security staff must be trained on system functions within 2 business days of install.

• Project completion (install, test, turnover) within 30 calendar days of Notice to Proceed.

• Period of performance: Not to exceed 120 calendar days from date of award.

• Onsite work: Not to exceed 10 duty days.

• Security requirements: Coordination with Security Forces for base access, compliance with site safety and security policies, prohibition of transmitting devices on site, use of secure non-public IP addresses and encrypted protocols for camera systems.

• Records Management: Contractor is responsible for records as described in PWS, to be maintained and disposed of per AFI 33-322 and Air Force Records Disposition Schedule. Records to be turned over to Government upon contract completion.

• Quality Assurance: Government oversight via periodic inspections and final acceptance review.

• Maintenance and Support: Includes preventative maintenance (one-time, six months post-installation), corrective maintenance (within 72 hours of notification), and help desk support (Monday-Friday, 8am-5pm). Monthly reporting required.

• Option Years: Up to 4 option years for maintenance and support, with terms and conditions remaining the same. Price adjustments are capped at 2.5% annually, requiring justification. Minor scope changes are subject to mutual agreement and potential price adjustment. Option exercise requires 60 days written notification.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for commercial items to procure SAF Cameras for the 5th OG (Operations Group). The acquisition is a Firm-Fixed Price (FFP) RFQ and is set aside exclusively for Small Business Concerns. The North American Industry Classification System (NAICS) code is 334310, with a Small Business Size Standard of 750 employees.

• The primary deliverable is one lot of "5 OG SAF Cameras Buy."

• Detailed specifications are provided in Attachment 1 (SOW, Specs, etc.).

• Offerors must submit product literature and clear photographs for each unique item to demonstrate technical compliance. This is a pass/fail requirement.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance/Delivery: Not explicitly stated, but quotes must be valid through July 1, 2026.

• Estimated Value: Not stated.

• Place of Delivery/Performance/Acceptance/FOB Point: F.O.B. Destination, Minot AFB, ND 58705.

• Response Deadline: Wednesday, May 6th, 2026, no later than 11:00 AM CST.

• Submission Method: Via email to the Points of Contact (POCs) and Contracting Officer.

• Quotes must be valid through July 1, 2026.

• Evaluation Factors: The Government intends to award a single FFP purchase order based on Best Value, considering:

  • Technical Capability (Pass/Fail)
  • Price
  • Past Performance

• Technical capability is considered approximately equal in importance to price for the Best Value determination.

• The Government intends to make an award based on initial quotations without post-submittal inquiries; therefore, all required information must be submitted upfront.

• This acquisition is set aside for 100% Small Business Concerns.

• Funds are not presently available; the Government reserves the right to cancel the solicitation.

• Questions may be submitted no later than Tuesday, April 28th, 11:00 AM CST.

• Attachment 1 contains the Statement of Work (SOW) and specifications.