6140--Cart Batteries
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 22 (36C262), is conducting a Sources Sought / Request for Information (RFI) for Cart Batteries (Product Service Code 6140). This RFI aims to identify qualified sources capable of providing labor, materials, and transportation to remove existing batteries and install new Eco Lithium Battery Kits in seven Car Club Carryall 550 utility carts at the Loma Linda VA Healthcare System (VALLHCS). Responses will inform future acquisition decisions. Responses are due by April 9, 2026, at 10:00 AM PST.
Scope of Work
The vendor will be responsible for:
- Picking up seven Car Club Carryall vehicles and transporting them to a local authorized repair facility.
- Removing existing batteries (eight per vehicle).
- Installing one Eco Lithium Battery Kit (51 Volt, 105 Ah) in each vehicle, including associated cables, brackets, fittings, harnesses, DC to DC converter, and gauges.
- Testing each vehicle for proper operation.
- Properly disposing of old batteries and demolished materials.
- Transporting the seven vehicles and new battery chargers back to VALLHCS.
- All work and transportation must be completed within 45 days of contract award.
- Work shall be performed at a local authorized Car Club repair facility.
- A one-year guarantee on workmanship and parts, and a one-year warranty on labor, is required.
Eligibility & Licensing
Offerors must possess:
- A Club Car Original Equipment Manufacturer (OEM) certification.
- Registration with the Bureau of Automotive Repair (BAR) and a BAR number.
- An Environmental Protection Agency (EPA) number.
- Certification as a Club Car Carryall dealer and an ECO Battery dealer.
- The primary NAICS codes for this RFI are 335910 (Storage Battery Manufacturing) with a 1250-employee size standard, and/or 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $10.0 MM size standard.
Submission Requirements
Interested and capable companies MUST provide:
- A capabilities statement addressing the draft Statement of Work (SOW) requirements.
- Feedback or suggestions on the draft SOW.
- Business size status (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business).
- Confirmation of small business status under the identified NAICS codes.
- Manufacturer, authorized distributor, or solution provider status.
- Details on subcontracting compliance, COTS items, Non-Manufacturer Rule, and Buy American Act conformance.
- Lead time, estimated solution lifespan, and information on leasing solutions.
- Existing Federal Government contracts (FSS, GSA, etc.).
- General pricing (for market research only).
- SAM.gov Unique Entity ID/Cage Code.
Important Dates & Contact
- Response Deadline: Thursday, April 9, 2026, by 10:00 AM PST.
- Submission Method: Via email to sam.choo@va.gov. Telephone responses will not be accepted.
- Contact: Sam Choo, Contract Specialist, sam.choo@va.gov.
Additional Notes
This is solely for information and planning purposes and does not constitute a solicitation or an offer. Responses are for market research only and will not be used to form a binding contract. Proprietary information will be handled accordingly.