Solicitation, RFP | 619A4-24-102- Replace Roofs on Bldgs. 19, 20, 50, 51, & 62

Solicitation / RFP / RFQ

This solicitation is for the "Replace Roofs on Buildings 19, 20, 50, 51, & 62" project at the Central Alabama Veterans Health Care System (CAVHCS-East) in Tuskegee, AL. The project involves comprehensive repair and renovation of roofing systems, including asbestos remediation, lightning protection, and addressing roof drainage issues. Existing mechanical equipment will be removed and replaced.

• Demolition and removal of existing structures.

• Comprehensive repair of roofing systems to prevent further damage.

• Remediation of asbestos and other hazardous materials.

• Installation of lightning protection on all 5 buildings.

• Addressing roof drainage issues.

• Removal and replacement of existing mechanical equipment and associated mounting, flashing, and piping.

• Compliance with VA specifications, Design Guides, Infection Control guidelines, and applicable building codes (NFPA/Life Safety Code).

• Contract Type: Firm Fixed Price Contract.

• Period of Performance: 496 Calendar Days from Notice to Proceed (NTP).

• Estimated Construction Magnitude: Between $5,000,000.00 and $10,000,000.00.

• Proposals must be submitted electronically by 1:00 PM EDT on 5/14/2026 to the email addresses provided on page 1, block 8. Subject line must include "Company Name, RFP number, Project Title."

• File size limit is 10 MB per email; multiple emails may be used.

• Evaluation Criteria: Past Performance (significantly more important than price) and Price.

• Proposals will be evaluated based on a tradeoff analysis to determine the best value.

• Key Deadlines:

  • Site Visit: 4/23/2026 at 12:30 AM CT.
  • RFIs Due: 4/30/2026 at 1:00 PM ET.
  • Proposal Submission: 5/14/2026 at 1:00 PM EDT.

• This acquisition is a 100% Set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Offerors must be registered in SAM.gov, have completed electronic annual representations and certifications, and comply with VETS 4212 reporting.

• SDVOSB status must be verifiable via SBA certification database.

• Offerors must complete VAAR 852.219-75, Limitations on Subcontracting.

• Offerors must complete VA10091 to register in the financial database if they have not done business with VA before.

• An Experience Modification (EMR) Rate greater than 1.0 may disqualify the bidder.

• A bid guarantee of 20% of the bid price, not to exceed $3,000,000, is required.

• Performance and Payment Bonds are required for awards exceeding $150,000.

Forms / Attachments / Pricing Sheets

This document contains construction drawings and details for the "Replace Roofs in Bldgs. 19, 20, 50, 51, and 62" project at the Central Alabama Veterans Health Care System. It outlines the scope of work, specific repair items, quantities, and detailed architectural and lightning protection plans for the roofing project.

• Project Identification: VA Project Number 619A4-24-102, Central Alabama Veterans Health Care System, Tuskegee, AL.
• Scope of Work: Replacement of roofs on Buildings 19, 20, 50, 51, and 62.
• Drawings Included:
  • Cover Sheet (G-001)
  • General Information (G-002)
  • Site Plan (GC101)
  • Architectural Repair Items and Quantities (A-001)
  • Demolition Roof Plans for Buildings 19, 20, 50, 51, and 62 (19.AD101, 20.AD101, 50.AD101, 51.AD101, 62.AD101)
  • Roof Plans for Buildings 19, 20, 50, and 51 (19.A-101, 20.A-101, 50.A-101, 51.A-101)
  • Roof Details (A-501, A-502, A-503)
  • Lightning Protection Plans for Buildings 19, 20, 50, 51, and 62 (19.E-101, 20.E-101, 50.E-101, 51.E-101, 62.E-101)
  • Lightning Protection Details (E-501)
• Repair Items & Quantities: Detailed lists for each building, including removal of existing roofing systems (asphalt shingles, BUR systems), replacement of flashing, drip edges, fascia, wood sheathing, installation of new TPO or asphalt shingle roofing systems, and roof hatches.
• Lightning Protection: Installation of Class 1 lightning protection systems, including air terminals, conductors, down conductors, and ground rods, in accordance with NFPA 780.

This document is critical for bidders to understand the full scope of the roofing replacement project. It provides detailed information on the specific buildings affected, the extent of demolition required, the types of new roofing materials and systems to be installed, and the requirements for lightning protection. Bidders must use these drawings to accurately estimate costs, develop a work plan, and ensure compliance with all specified materials and installation methods.

Form / Attachment / Pricing Sheet

This document is the "Experience Modification Rate Form" which Offerors must complete and return with their solicitation response. It is used to gather information related to a company's safety and health performance.

• Company Name, Address, Telephone, and Email.
• OSHA 300 Form data for the past three years (2023, 2024, 2025), including:
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (explanation required for any violations; four serious, one repeat, or one willful violations may disqualify the contractor).
• Instructions to attach copies of OSHA 300 and 300a Forms, with a link provided to access them via the OSHA publications search page.
• Request for the six-digit North American Industrial Classification System (NAICS) Code.
• Question about who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR) for the past 3 years (an EMR greater than 1.0 may disqualify the offeror).

This form is critical for bidders to complete accurately. The information provided, along with data from Government systems (OSHA and EPA online inspection history databases), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide accurate information or meeting the EMR requirements could lead to disqualification.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: The offeror must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.
• Compliance: The offeror acknowledges that submission of the offer and award of a contract may require providing documents to the VA to determine compliance. Non-compliance can lead to penalties, including suspension, debarment, fines, or prosecution.

This is a mandatory certification required for all offerors. Bidders must understand the specific subcontracting limitations based on the contract type (services, general construction, or special trade construction) and ensure their proposed approach complies. Failure to complete and submit this form correctly will lead to disqualification.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) cover sheet that offerors must include with their proposal submission. It is intended to be forwarded to previous clients (references) who will then directly return the completed questionnaire and cover sheet to a specified email address. The offeror is responsible for ensuring accurate point of contact information for their references.

• Offeror Information: Fields for the Offeror Name, Name of Organization/Firm Providing Reference, Address of Organization/Firm Providing Reference, Contract Number, Project Description, Contract/Task Order Amount, Performance Period, and Role of Contractor (Prime or Sub-contractor).
• Evaluator Ratings: A section for the evaluator to provide numerical ratings (5-Superior, 4-Very Good, 3-Satisfactory, 2-Marginal, 1-Unacceptable, N/A) for various performance aspects including compliance, management effectiveness, personnel use, timeliness, schedule adherence, safety, subcontractor coordination, customer interaction, problem-solving, financial management, responsiveness to concerns, warranty response, and overall performance.
• Recommendation: A question asking if the evaluator would recommend or work with the contractor again (Yes/No).
• Evaluator Contact Information: Fields for Signature, Title, Phone Number, and E-Mail Address.
• Additional Comments: Space for evaluators to provide detailed comments, especially to explain low ratings.

This form is critical for bidders to provide to their past clients. The completed questionnaire, filled out by the reference, will be used by the government to assess the offeror's past performance. Bidders must ensure they accurately fill out their information and provide this form to their references in a timely manner, along with instructions on how the reference should submit it directly to the government.

Form / Attachment / Pricing Sheet

This document is an Excel worksheet titled "Attachment – Price Breakdown Worksheet" for Solicitation No. 36C24726R0085. It is designed to allow bidders to break down their proposed costs by material, labor, equipment, and other categories for various construction divisions.

The worksheet is organized by construction divisions (e.g., General Requirements, Existing Conditions, Concrete, Metals, Finishes, Electrical, HVAC). For each division, there are rows to detail specific cost items and columns to allocate costs to:

• Material
• Labor
• Equipment
• Other

It also includes subtotals for each division and a final "Total Proposal" section that aggregates costs for Overhead, Profit, Bonds and Insurance, and the overall total.

All cost breakdown fields are currently populated with '0.0' and dollar signs, indicating that bidders are expected to fill in their specific cost estimates for each category within each division. The worksheet serves as a template for bidders to present their detailed pricing structure.

This worksheet is critical for bidders to accurately detail their proposed pricing in accordance with the solicitation's requirements. It directly impacts the proposal submission and will likely be used by the government for cost evaluation purposes.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination AL20260078, dated 01/02/2026. It specifies the prevailing wage rates and fringe benefits for various construction crafts and laborers in Alabama, specifically for building construction projects in Barbour, Bullock, Butler, Coffee, Covington, Crenshaw, Macon, and Pike Counties. This determination is applicable to contracts awarded on or after 01/02/2026.

• General Decision Number: AL20260078
• State: Alabama
• Construction Type: Building
• Counties: Barbour, Bullock, Butler, Coffee, Covington, Crenshaw, Macon, Pike
• Applicable Projects: Building construction projects (excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026
• Listed Crafts and Rates: Includes rates for Boilermaker, Electrician, Power Equipment Operator (Bulldozer, Forklift), Plumber, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Laborer (Common or General), Operator (Backhoe/Excavator/Trackhoe), Painter (Brush and Roller), Sheet Metal Worker (HVAC Duct Installation Only), Truck Driver (Dump Truck), and Welders.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017.
• Executive Order 13658 (Minimum Wage): Generally applies to contracts awarded between January 1, 2015, and January 29, 2022 (or not renewed/extended after January 30, 2022). Requires a minimum wage of $13.30 per hour (or the applicable wage rate on this determination, if higher) for work performed in 2025.

This wage determination is crucial for bidders to accurately estimate labor costs for the specified construction trades when preparing their proposals. It ensures compliance with federal labor standards for contracts covered by the Davis-Bacon Act and related statutes. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document outlines the invoicing procedures for contractors working with the Department of Veterans Affairs (VA).

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) in accordance with FAR 52.232-33.
• Invoice Submission: Invoices must be submitted electronically through the Veterans Affairs Financial Services Center (VAFSC) via Tungsten Network e-Invoicing.
• Registration: Vendors must register with Tungsten Network to submit electronic invoices. Registration can be completed via email to VA.Registration@Tungsten-Network.com or by calling 1-877-489-6135.
• Website for Submission: Electronic invoices are submitted through https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is no longer used for updating vendor information. New vendors must use the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/.
• Contact Information: Support for Tungsten Network e-Invoice setup is available at 1-877-489-6135 or VA.Registration@Tungsten-Network.com. FSC e-Invoice contact information is 1-877-353-9791 or vafsccshd@va.gov.

This document is critical for understanding the required method of payment and invoice submission. Bidders must be aware of the mandatory electronic invoicing process through Tungsten Network and the associated registration and submission procedures. Failure to comply with these invoicing requirements could impact payment processing.

Form / Attachment / Pricing Sheet

This document contains project specifications for the "REPLACE ROOFS BLDGS. 19, 20, 50, 51, & 62" project at the Central Alabama Veterans Health Care System, East Campus. It details the technical requirements and standards for the construction work.

• Project Identification: VA Project No. 619A4-24-102.
• Construction Documents Date: March 26, 2026.
• Prepared By: Apogee Consulting Group, P.A.
• Table of Contents: Outlines various divisions and sections of the specifications, including General Requirements, Existing Conditions, Masonry, Wood, Plastics, Composites, Thermal and Moisture Protection, Finishes, Electrical, and Exterior Improvements.
• Detailed Specifications: Includes requirements for demolition, asbestos abatement, lead-based paint removal, quality control, testing laboratory services, construction waste management, concrete, masonry, steel decking, firestopping, joint sealants, painting, electrical installations, lightning protection, chain link fences and gates, and roof and deck insulation.

This document is crucial for potential bidders as it outlines the comprehensive technical specifications and requirements for the roof replacement project. It details the materials, methods, quality control, testing, and safety protocols that must be adhered to. Bidders must review these specifications thoroughly to understand the scope of work, material requirements, and compliance standards to accurately prepare their proposals and ensure successful execution of the project.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions.

• Activity Details: Includes location (CAVHCS - Tuskegee Buildings 19, 20, 50, 51, & 62), activity name/number (619A4-24-102, Replace Roofs on Buildings 19, 20, 50, 51, & 62), and determined activity type (Large-scale).
• Control Measures: Outlines specific control measures required based on the activity type, ranging from "Inspection/upkeep" to "Small scale" and "Large-scale" construction, renovation, or maintenance.
• Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas to prevent disruption.
• Infection Control Risk Assessment (ICRA): A section to determine if an ICRA is required.
• PCRA Permit: A fillable permit form to be posted at the project site, including project details, activity type, control measures, and signature blocks for project management and safety.

This document defines the safety and risk assessment requirements for the project. Bidders should review the "Large-scale" activity type and its associated control measures, hazard analyses, and permit requirements to understand the safety protocols and potential coordination efforts necessary for this project. It also highlights the need for a separate Infection Control Risk Assessment (ICRA) if applicable. The PCRA permit details specific requirements that must be met and posted.

Presolicitation Notice

This notice announces the upcoming procurement for construction services to replace roofs on Buildings 19, 20, 50, 51, and 62 at the Central Alabama Veterans Health Care System (CAVHCS) in Tuskegee, AL. This is a presolicitation notice and not a Request for Proposal (RFP). Formal proposals should not be submitted until the RFP is posted.

• Replacement of roofs on five specified buildings.

• Remediation of asbestos and other hazardous materials.

• Provision of lightning protection on all five buildings.

• Removal and replacement of existing mechanical equipment, mounting, flashing, duct, and piping associated with the roofing.

• All work must be performed according to detailed drawings and specifications.

• Contract Type: Firm Fixed Price Construction.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Estimated/Target Completion Period: 496 calendar days after Notice to Proceed.

• NAICS Code: 238160 (Roofing Contractors) with a size standard of $19 million.

• Product Service Code (PSC): Z1DA (Maintenance of Hospitals and Infirmaries).

• The solicitation (36C24726R0085) is expected to be posted on or about April 21, 2025, on SAM.gov.

• The procurement will use the Trade-Off Source Selection process to provide the best value to the Government.

• Responsible sources meeting the requirements in the solicitation may submit a proposal.

• Amendments to the solicitation will be posted on SAM.gov; offerors are responsible for verifying the number of amendments.

• A pre-proposal site visit will be announced in the solicitation.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Prospective contractors must be certified and listed in the SBA certification database and registered in SAM.gov.

• Compliance with VAAR Clause 852.219-73 and 852.219-75 regarding limitations on subcontracting is required.

• Joint ventures may be considered eligible if they meet specific requirements.

• Some items may be subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• Data regarding VA timelines on definitizations within the past 3 fiscal years is unavailable.