633 MDG Linen Laundry Contract

Solicitation / RFP / RFQ

This solicitation (FA480026Q00180001) is for Linen Laundry Services for the 633d MDG. The acquisition is set aside 100% for Small Business.

• Furnish all services, labor, and equipment to provide linen services in accordance with the Performance Work Statement (PWS).

• Includes a "Phase-in" period.

• Services are priced on a Firm Fixed Price basis per pound.

• Solicitation Issue Date: 06 Apr 2026

• Offer Due Date: 20 Apr 2026, 03:00 PM

• Period of Performance for Line Item 0001: 30 Apr 2026 to 25 May 2026

• Period of Performance for Line Item 0002: 26 May 2026 to 25 May 2027

• NAICS Code: 812320

• Size Standard: USD 8,000,000.00

• Option to Extend Services (FAR 52.217-8) for up to six months is included.

• Proposals are to be submitted in three volumes: Price, Technical, and Past Performance.

• The Technical volume must demonstrate a thorough understanding of the PWS requirements, including specific subfactors for Personnel, Capabilities, Quality Control Plan/Program, and Training.

• Technical proposals will be evaluated on an "Acceptable/Unacceptable" basis.

• Past Performance will be rated on an "Acceptable" or "Unacceptable" basis.

• Evaluation factors are Price, Technical Acceptability, and Past Performance, with Technical and Past Performance combined being equal in importance to Price.

• Offerors must submit at least two references for recent past performance.

• Questions are due by 10 April 2026 at 1500, with responses provided by 14 April 2026 at 1200.

• This acquisition is 100% set aside for Small Business.

• Funds are not presently available for this effort; no award will be made until funds are available.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, and these are attached.

• Electronic submission of payment requests and receiving reports is required via Wide Area WorkFlow (WAWF).

Amendment / Modification

This amendment (0001) to solicitation FA480026Q0018, dated 06 Apr 2026, makes the following changes:

• Response Due Date Extended: The response due date has been extended from 16 Apr 2026 to 20 Apr 2026. The response due time has also been extended from 12:30 PM to 03:00 PM.
• Line Item 0001 Modification:
  • The description for "Linen and Laundry Services" has been updated to include a "Phase-in" period.
  • The quantity has been adjusted from 176,618 pounds to 176,617 pounds, with a corresponding amount change of -176,617.
  • The period of performance has been modified from 27 Apr 2026 to 26 Apr 2027, to 30 Apr 2026 to 25 May 2026.
• Line Item 0002 Added: A new line item (0002) has been added for "Linen and Laundry Services," with a quantity of 176,618 pounds. The period of performance for this new item is 26 May 2026 to 25 May 2027.
• Attachment Added: "Questions and Answers - 633 MDG Linen Laundry Services" has been added as an attachment.

• Solicitation/Contract Form (Response Due Date and Time)

• Supplies or Services & Prices or Costs (Line Item 0001 Description, Quantity, Amount, and Period of Performance)

• Deliveries or Performance (Line Item 0001 Period of Performance)

• New Line Item 0002 added with its Period of Performance.

• List of Attachments

• The proposal submission deadline has been extended to 20 Apr 2026 at 03:00 PM.

• Bidders must acknowledge these changes, including the added Q&A document and the modifications to Line Item 0001 and the addition of Line Item 0002.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts within specific geographic areas (North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York).

• Lists numerous occupational classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Provides the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates and paid holidays.
• Includes specific notes and conditions for certain occupations (e.g., Computer Employees, Air Traffic Controllers) and special pay differentials (Hazardous Pay, Uniform Allowance).
• Outlines the process for requesting authorization of additional classifications and wage rates (Conformance Process) using Standard Form 1444 (SF-1444).

This document is critical for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic areas. It directly impacts proposal pricing and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the 633 MDG Linen Laundry Services solicitation (FA480026Q0018).

• Linen Inventory & Ownership: The contractor is responsible for providing and replacing damaged linen. "Government Owned" linen refers to items purchased by the government for cleaning.
• Replacement Liability: The contractor is not liable for damage to "Government Owned" linen; the government is responsible for its replacement.
• Project Supervisor Location: Supervision must be present at the physical location of performance, including a subcontractor's facility.
• Subcontracting Limitations: The "Similarly Situated Entity" exception does not apply to this acquisition, which is a 100% Small Business Set-Aside.
• Phase-In Period: A Phase-In CLIN has been added to the solicitation to address this period.
• Base Access: The government cannot provide escorts; same-day passes can be issued, and long-term passes should be obtained during the phase-in period.
• Linen Weight: Invoicing is based on the amount of laundry laundered, not necessarily the "soiled" or "clean" weight. Laundry is weighed onsite to validate accuracy, with a 7% delta allowed.
• Incumbent Contractor: Louise Eggleston Center is the incumbent contractor.
• Turnaround Time: Dirty laundry picked up daily will be cleaned and returned by 0900 the next day.

These clarifications address vendor inquiries regarding linen ownership, liability, subcontracting, phase-in periods, base access, weight reconciliation, and turnaround times. A Phase-In CLIN was added. The document does not indicate changes to proposal deadlines or evaluation factors.

Solicitation / RFP / RFQ

This solicitation (FA480026Q0018) is for Linen and Laundry Services for the 633d MDG. The government is procuring services, labor, and equipment to provide linen in accordance with the Performance Work Statement (PWS).

• Furnish all services, labor, and equipment for linen and laundry services.

• Services to be provided in accordance with the Performance Work Statement (PWS).

• The Product Service Code is S209.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: April 27, 2026, to April 26, 2027.

• Option to Extend Services: FAR Clause 52.217-8 allows for up to an additional six-month continued contract performance.

• Offer Due Date: April 16, 2026, at 12:30 PM.

• Proposals must be submitted electronically via email to the Contracting Officer and Contract Specialist.

• Proposals will be evaluated based on Price, Technical Acceptability, and Past Performance. Technical and Past Performance are of equal importance to Price.

• Technical proposals will be evaluated on an "Acceptable/Unacceptable" basis.

• Past Performance will be rated on an "Acceptable" or "Unacceptable" basis.

• Offerors must provide at least two references for recent past performance.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 812320 (Linen and Uniform Rental Services).

• Size Standard: USD 8,000,000.00.

• Funds are not presently available for this effort; no award will be made until funds are available.

• Offerors must acknowledge all amendments.

• Questions are due no later than April 10, 2026, at 1500, with responses provided by April 14, 2026, at 1200.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide linen and laundry services for the 633d Medical Group Medical Treatment Facility (MTF) campus located at Joint Base Langley-Eustis, Virginia.

• Furnish all non-personal services, plant facilities, labor, tools, supervision, and equipment necessary for linen and laundry services.

• Pickup and delivery of laundry to the main facility at Building #257, 77 Nealy Ave, Langley AFB, Hampton, VA 23665.

• Ensure laundry is picked up and delivered in correct quantities, free of dirt, debris, dampness, offensive odors, mildew, cleansing chemical residue, stains, and damage. Items must have a uniform appearance and be properly finished/packaged.

• Services are to support patient care by providing linens to patients and staff.

• Performance must comply with Joint Commission (TJC), Unit Effectiveness Inspection (UEI), and USAF Referral Management Guidelines.

• Laundry must meet TJC, OSHA, and Infection Control standards.

• Finished articles must be clean, dry, free of lint, spots, stains, and odors, with a uniform bright white appearance for cotton articles.

• Fabric must be free of trace detergents and laundry processing products, with alkalinity between 5.0 and 7.0 pH.

• Shrinkage must be within natural limits; special attention to wool/hair fabrics.

• Washroom laboratory testing for tensile strength and whiteness retention is required, with results submitted to the Contracting Officer.

• Weight of soiled and clean linen must be documented using the Government scale, with a variance not exceeding 7% between soiled and cleaned weights.

• Separate containers for clean and soiled linen transport.

• Clean linen must be protected from contamination.

• Contractor personnel must participate in relevant continuing education programs.

• Pickup and delivery to the 633d Medical Group MTF, Building #257, 77 Nealy Ave, Langley AFB, Hampton, VA 23665.

• Normal delivery time is approximately 9:00 a.m. daily, Monday through Friday, unless otherwise directed.

• Contractor must provide an adequate linen inventory.

• Contractor must provide laundry carts and transportation vehicles.

• Repair of minor rips, tears, and open seams is required.

• Contractor must comply with HIPAA Privacy and Security regulations.

• Personnel must meet English language requirements and undergo specific training, including infection control and bloodborne pathogens.

• Contractor personnel require base passes for entry onto Joint Base Langley-Eustis (JBLE).

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically WD 2015-4341, Revision No. 32. It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts within specific geographic areas (North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York).

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Electrician, Computer Programmer, etc.) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and paid sick leave provisions under Executive Order 13706.
• Vacation and Holidays: Outlines vacation accrual based on years of service and lists eleven paid holidays.
• Hazardous Pay Differentials: Specifies additional pay differentials for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Details requirements for providing and maintaining uniforms.
• Conformance Process: Explains the procedure for establishing wage rates for occupations not listed in the determination.

This document is critical for bidders responding to solicitations that incorporate this wage determination. It dictates the minimum labor costs that must be factored into proposals for covered service contracts. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements to be compliant. The document also provides guidance on how to handle unlisted occupations through a conformance process.